Accounting & Financial Reporting Specialist
Description
Purpose: To ensure accurate and timely financial reporting, maintain compliance with regulatory standards, and support business decision-making through detailed financial analysis and recordkeeping.
Job Responsibilities:
Accounts Payable
- Enter all vendor invoices into the accounting system in a timely and accurate manner.
- Prepare and issue AP checks twice per month.
- Ensure expenses are properly coded and documented per the Chart of Accounts.
- Develop and improve AP processes for efficiency, accuracy, and internal control compliance.
Accounts Receivable Management
- Record and reconcile Guest Services income across multiple systems including but not limited to (Peek Pro, Silverware, Maestro, Heartland, PayPal, Square, Swipe Simple).
- Record incoming payments and ensure timely deposit of payments into the bank.
- Conduct ad-hoc billing for reimbursable expenses to tenants and employees.
- Follow and enforce the company's collection policy for outstanding accounts.
Month-End Close & Financial Reporting
- Reconcile all bank accounts and ensure all transactions are accurately recorded.
- Validate coding of all expenses and revenue according to the Chart of Accounts.
- Ensure completeness of monthly revenue and expenses, accrue if necessary.
- Prepare and post journal entries for payroll accrual, prepaid expenses, accrued expenses, and club activity.
- Confirm intercompany account balances and ensure all balance sheet accounts are supported with documentation.
- Generate and distribute financial reports including:
- Budget-to-Actual (monthly, by division)
- Year-over-Year comparisons with EBITDA
- Balance Sheet
- Cash Flow Statement
- Aged Accounts Receivable
- Generate and maintain Ad-hoc financial reports as needed.
Budget Support
- Assist in the development and documentation of the annual budget process.
Systems & Financial Analyst
- Provide troubleshooting support for all POS systems and credit card machines across VIR.
- Assist in analyzing and developing dashboards within the VIR Business Intelligence (BI) system to support operational insight, key performance indicators, and reporting.
- Support the Director of HR and Accounting by analyzing financial and operational data to identify trends, variances, and opportunities for improvement.
Requirements
- Bachelor’s degree in Accounting, Finance, or related field.
- Minimum 3 years of experience in accounts receivable or financial reporting.
- Proficiency with QuickBooks and ERP systems.
- Strong understanding of general accounting principles and month-end close procedures.
- Intermediate to advanced Excel skills (Google Sheets proficiency a plus).
- Excellent organizational and communication skills.
- Team player with the “One Team All In” attitude.
- Strong Technological skillset
Preferred:
- Experience with Biller Genie, Paylocity, and hospitality industry billing platforms.
- Familiarity with budgeting and financial planning processes.
- Ability to work independently and manage competing priorities.
The items listed above are the priority, but do not exclude you from being a VIR ambassador at all times and offering assistance to all VIR programs/employees when they are in need.
Average salary estimate
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