Senior Academic Program Coordinator, Texas McCombs

Job Posting Title:

Senior Academic Program Coordinator, Texas McCombs

----

Hiring Department:

Department of Management

----

Position Open To:

All Applicants

----

Weekly Scheduled Hours:

40

----

FLSA Status:

Exempt

----

Earliest Start Date:

Immediately

----

Position Duration:

Expected to Continue

----

Location:

UT MAIN CAMPUS

----

Job Details:

General Notes

Texas McCombs is a top business school at the center of one of the most innovative cities in the U.S. The McCombs community champions hands-on experiences alongside the ground-breaking research and thought-leadership of a world-class faculty. The collaborative spirit and enterprising drive of the Longhorn alumni network, one of the largest university networks in the world, is embedded in our culture, making us human-centered and future-focused in all our endeavors. We are shaping those who will shape tomorrow, and solving challenging problems while remaining committed to creating a community that is diverse, supportive, and challenging. What starts here really does change the world.

For more information about Texas McCombs please visit: https://www.mccombs.utexas.edu/

Purpose

The Senior Academic Program Coordinator for Texas McCombs' MS in Technology Commercialization (MSTC) plays a vital role in the successful execution of the program. This role supports course delivery, student engagement, faculty collaboration, and operational logistics for MSTC’s hybrid weekend-based format. The coordinator will work closely with the MSTC Associate and Faculty Directors to oversee day-to-day academic operations, support students throughout their academic journey, and ensure a seamless experience for in-person and online learners.

Responsibilities

Student Advising and Engagement

• Provide academic advising and support to MSTC students, including tracking degree requirements and identifying at-risk students for early intervention.
• Maintain student records, monitor academic progress, and proactively communicate key deadlines, policies, and opportunities.
• Create and administer surveys to capture sentiment, preferences, and other feedback to support planning and decision making.
• Track, analyze, and report student data - provide data to external offices such as Dean's office, Graduate School, University Assessment, and external program.
• Support co-curricular initiatives in partnership with the MSTC Director, Career Management, and faculty to enhance student experience. This includes events tailored to program-specific academic interests, social events, and/or career industry events, as well as events intended to improve alumni engagement.

Academic Program Operations

• Manage and maintain Canvas course sites, ensuring timely posting of course content, announcements, assignments, and updates.
• Coordinate the dissemination of teaching materials and resources to students and faculty.
• Ensure materials presented in class are available to online students.
• Work with MSTC faculty to update syllabi, course schedules, and assignments; ensure alignment across course materials and deadlines.
• Serve as a key academic resource for students regarding registration, enrollment, degree progress, policies, and university resources.
• Collaborate with Centralized Marketing team (CMCO), Associate Director, and ecosystem partners to support brand building, recruiting, advertising initiatives, and other communication efforts to support market awareness and penetration.

Class Weekend and Event Coordination

• Lead onsite logistics and operations during MSTC class weekends, including room setup, catering, AV, printed materials, and visitor support.
• Coordinate major program events such as Launch Week, Graduation, Global Seminar Trips, Speaker Series, and networking events.
• Lead the onboarding of new MSTC students during Orientation and serve as a consistent point of contact throughout the year.

Program Administration and Budget Support

• Assist with MSTC admissions, enrollment, and scheduling processes.
• Track and manage program expenditures for events and co-curricular programming to contribute to budget planning.
• Provide feedback on program processes and support continuous improvement initiatives.

Required Qualifications

• Bachelor’s degree and five years of experience in program coordination, student affairs, or a related field.
• Exceptional oral and written communication skills.
• A commitment to providing excellent administrative support to students and faculty.
• Demonstrated ability to work independently, solve problems creatively, and make sound decisions.
• Strong organizational skills and attention to detail; ability to manage multiple tasks and deadlines with accuracy and attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with web-based platforms such as Canvas.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

• Master’s degree in higher education administration, social work, business administration, or similar field.
• Experience with software platforms for registration, surveys and communication (e.g., Constant Contact, Qualtrics, MailChimp, etc.)
• Demonstrated attention to detail.
• Experience with University of Texas policies, procedures, and administrative systems related to job functions.
• Demonstrated ability to collaborate across functional areas and contribute to a dynamic team environment.
• Knowledge of self-funded graduate programs (Option III) and budget management experience.

Salary Range

$55,000 - $60,000 + depending on qualifications

Working Conditions

• Working in a standard office with repetitive use of a keyboard at a workstation.
• Work schedule is generally 8am – 5pm with regular weekend work.
• This is an Austin, TX-based position.
• Applicants must be legally authorized to work for any employer in the United States. This position is not eligible for sponsorship of work visas.

Required Materials

• Resume/CV
• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

----

Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

----

Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

----

Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

----

Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

----

Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

----

Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

----

E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

----

Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.