Recruiting Operations Support Specialist

Job Posting Title:

Recruiting Operations Support Specialist

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Hiring Department:

Red McCombs School of Business

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

15

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FLSA Status:

Non-Exempt

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Earliest Start Date:

Sep 08, 2025

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Position Duration:

Expected to Continue Until May 15, 2026

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Location:

UT MAIN CAMPUS

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Job Details:

Purpose:

McCombs School of Business is looking for a professional, team-player, and detail-oriented student employee to provide support for Recruiting Operations, Career Management and Corporate Relations department.

The Recruiting Operations department provides support to employers from across the country who recruit at the McCombs School of Business. The Recruiting Operations team partners with these recruiters to help them build an effective recruiting strategy and to assist them while they are on campus. The Recruiting Operations team is hiring student support specialists to assist with these efforts for the coming school year.

Responsibilities:

• Create a positive experience for visiting recruiters, employers and students.

• Assist with front desk operations of two interview centers: Ford Career Center and Rowling Hall Interview Center.

• Assist with daily closing duties in the interview center: restocking supplies, closing interview rooms, and assisting guests as needed.

• Prepare recruiting materials for interviews and office hours.

• Assist staff with data entry, generating and compiling report data into spreadsheets/tables, and other duties as needed.

• Help recruiters before, during, and after evening company information sessions in the RRH, UTC and GSB/CBA buildings as assigned for single-employer company events (such as information sessions, coffee chats and virtual office hours)

• Assist recruiters with setting up equipment and with the return shipping of materials, when necessary. 

• Provide support for special recruiting events: organize, package and deliver event materials and assist during events. 

• Dress in Recruiting Operations shirt and dress code slacks and shoes. 

• Assist Recruiting Operations staff with other duties as needed.

Required Qualifications:

• Must be authorized to work in the U.S.

• Must be a University of Texas at Austin student, enrolled for at least 6 credit hours.

• Work-Study award for the semester.

• Articulate, professional, and detail-oriented

• Excellent customer service skills; enjoy interacting with a wide variety of people

• Experience with Microsoft Office (Word, Excel, PowerPoint)

• Strong written and verbal communication skills

• Team player with open attitude toward schedule changes

• Basic administrative skills (e-mail, photocopier, etc.)

• Punctual/consistent attendance

• Being open to learning the business software used in the department

Preferred Qualifications:

• 0-2 years in customer service role

• Previous front desk experience

Hourly Rate:

• $11.00

Working Conditions:

• Work performed in standard office conditions.

• Repetitive use of keyboard at a workstation.

• Event support at RRH, CBA/GSB, UTC may require standing for a period of time.

• Front desk coverage across two interview centers as scheduled

Schedule Work Shift:

• 10-15 hours per week

• Position ends on December 2025 (for fall 2025 with the option to continue spring 2026 term)

• Must be available to consistently work evenings.

• Rehire eligible based on performance.

Required Materials: Either multi-select the files to be attached at the first upload (under resume/cv) or continue to click the Upload button after each file is uploaded. Applicants will not be able to upload additional files after their application is submitted.

• Resume/CV

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Employment Eligibility:

Please make sure you meet all the required qualifications and you can perform all of the essential functions with or without a reasonable accommodation.

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Retirement Plan Eligibility:

Students in this position may choose to enroll in the UTSaver voluntary retirement programs.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.