Post-Award Grants Specialist

Job Posting Title:

Post-Award Grants Specialist

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Hiring Department:

Dell Medical School

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue Until Aug 31, 2026

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Location:

AUSTIN, TX

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Job Details:

General Notes

This is a grant-funded position with an expected end date of August 31, 2026. Continuation beyond this date is contingent upon availability of funding, satisfactory work performance, and progress toward research goals.

Purpose

This position will report to the Research Administration Manager and provide comprehensive research post-award finance support for the Department of Psychiatry and Behavioral Sciences at Dell Medical School

Responsibilities

Research Grant and Clinical Trial Accounting:

• Manage research purchasing on grants, contracts, and clinical trials, including ProCard, purchase orders, UT Market, and Labsuit.

• Manage payments, including voucher preparation, approvals, travel and other reimbursements.

• Maintain records in compliance with department and university policy. Plan compliant processes for maintaining and destruction of records.

• Develop and refine research accounting workflows and disseminate to stakeholders.

• Provide guidance for purchasing and payment business processes with research faculty, administrators and research support staff, following-up and responding to related emails as necessary.

Research Financial Operations:

• Manage participant payments, including TANGO and other forms of participant compensation.

• Assist with faculty and staff costing; cost corrections, research contracting, exclusive acquisitions, and other specialized functions.

• Assist with subaward management.

Reporting and Faculty Support:

• Assist with preparation of grant financial reports and quarterly reporting to faculty.

• Support faculty and senior staff with research administration needs.

Pre-Award Support:

• As needed, support Dell Med SPA and faculty with grant proposal budget preparation and review, coordination of proposal submissions to the Dell Med Sponsored Projects Administration office and the UT Austin Office of Sponsored Projects.

Other:

• Assist the Research Administrative Manager with special projects and assignments.

• Other duties as assigned.

Required Qualifications

• Bachelor’s degree and three years of experience performing financial and/or research administration functions.

• Demonstrated experience with Post-Award financial management and sponsor compliance. 

• Exceptional organizational skills, including managing multiple deadlines. Self-motivated, detail-oriented, and able to manage multiple priorities in a fast-paced environment.

• Excellent verbal and written communication skills with the ability to effectively communicate policies and procedures to a broad audience.

• Ability to be discreet with confidential matters and to use sound judgment to facilitate independent decisions.

• Ability to work independently and as a team member in a dynamic environment.

• Advanced use of Microsoft Office Suite, especially Microsoft Excel. Ability to create reports in Microsoft Excel.    

• Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

• Certified Research Administrator (CRA) certification. 

• Experience with UT systems such as Workday, DEFINE, and UTRMS.

• Familiarity with external submission platforms (eRA Commons, Grants.gov, Research.gov). 

• Prior work in an academic or health science research environment.

• Advanced experience with Excel, including macro functions and pivot tables.

Salary Range

$55,000 + depending on qualifications

Working Conditions

This position will be assigned on-campus with an expectation to work on-site for most of the scheduled work week. The supervisor will work with the employee to identify the needs of the School, in order to allow for 2 Flex Day[s] per week where you are approved to work remotely should you so desire. Remote work will require reliable internet access and a suitable workspace free from distractions.

Required Materials

• Resume/CV

• 3 work references with their contact information; at least one reference should be from a supervisor

• Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.