Grants and Contracts Manager

Job Posting Title:

Grants and Contracts Manager

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Hiring Department:

Population Research Center

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue Until Aug 31, 2027

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

The Population Research Center is seeking a Grants and Contracts Manager. This position has an end date of 08/31/2027, renewable based upon availability of funding, work performance, and progress toward goals.

Purpose

The Grants and Contracts Manager plays a vital role in supporting the mission of the Population Research Center by overseeing all aspects of research funding management, and both pre- and post-award activities. This position ensures the effective, compliant administration of grants and contracts, enabling the department to successfully apply for, utilize, and report on its research portfolio. Through this work, the manager directly contributes to advancing impactful research and innovation in the population sciences.

Responsibilities

• Support faculty, graduate students, and other research staff at each stage of their proposal submission including preparing budgets, budget justifications and other non-scientific sections of grant applications. Coordinate with OSP as needed on pre-award functions, which may include grant budgeting, modifications, and others support or JIT requests.

• Manage all aspects of research accounting for grants including monitoring post-award activities to ensure compliance for cost transfers, budget revisions/adjustments, and reporting, including assisting principal investigators with sponsor reports. Monitor account balances as needed, and coordinate costing allocation updates as required.

• Perform financial reporting activities, including quarterly financial reports, and quarterly specialized reporting for sponsored projects and other unit research accounts as needed. Develop new reports as requested.

• Work with research faculty and support staff to review and analyze research funding accounts with regular frequency to address spending rates, staff allocations, and funding period forecasts.

• Oversee administration of subcontract pre- and post-award activities, including coordinating issuance of and modifications to subawards, deliverables tracking as needed, invoice review and issues, and payment coordination.

• Support faculty and research staff in preparing and submitting post-submission materials such as prior approval requests, credit requests, LOAs, RPPRs, no cost extensions and budget revisions in a timely manner.

• Support faculty, graduate students, and postdoctoral fellows as well as research project staff with processing of all data use agreements, negotiated awards, and unfunded agreements with OSP. Create, review and submit DUAs, CDCPs, and other non-funded agreements.

• Serve as backup to Assistant Director of Research and Training and Assistant Director and Assistant Director of Financial and Business Services.

Required Qualifications

• Bachelor's degree with at least 2 years of experience at the Accountant III or Systems Analyst level with responsibility for accounting systems.

• Minimum five years of experience in research administration or a related field.

• Strong organizational, administrative, time management and critical thinking skills.

• Proven ability to manage multiple projects, deadlines, and shifting priorities in a fast-paced environment.

• Excellent written and verbal communication, interpersonal, and problem-solving skills.

• Committed to providing high-quality customer service to faculty and staff.

• Self-motivated, able to work independently and collaboratively, and adaptable to evolving responsibilities.

• Proactive, dependable, and thrives in dynamic team or solo work settings.

• Proficient in Microsoft Excel, Word, and Outlook.

Preferred Qualifications

• Extensive experience in higher education research administration.

• Strong knowledge of proposal submission and award management for federal and private sponsors.

• Proven supervisory experience and ability to build a collaborative, team-oriented environment.

• Effective working independently in a high-volume, fast-paced office with minimal supervision.

• Self-starter with strong ability to manage multiple projects under pressure.

• Experienced in project management, including budget planning and oversight.

• Familiar with UT Austin and university operations.

• Certified Research Administrator (CRA).

• Proficient in Workday, DEFINE, Smartsheet, Microsoft Office, and UTRMS; familiar with eRA Commons and Research.gov.

• Knowledgeable about UT policies, systems, and procedures.

• Experience with purchasing and managing graduate student appointments.

Salary Range

$78,000+ depending on qualifications

Working Conditions

Typical office environment.

Required Materials

• Resume/CV

• 3 work references with their contact information; at least one reference should be from a supervisor

• Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.