ECE Department Events Student Assistant

Job Posting Title:

ECE Department Events Student Assistant

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Hiring Department:

Chandra Department of Electrical and Computer Engineering

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

20

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FLSA Status:

Non-Exempt

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Earliest Start Date:

Jan 12, 2026

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Position Duration:

Expected to Continue Until May 31, 2026

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

As a top-10 engineering school with the No. 1 program in Texas, the Cockrell School of Engineering at The University of Texas at Austin (UT Austin) has been a global leader in technology innovation and engineering education for over a century. With 11 undergraduate and 13 graduate programs, over 20 research centers and a faculty community that boasts one of the highest number of National Academy of Engineering members among U.S. universities, Texas Engineering has launched some of the nation’s most accomplished leaders and pioneered world-changing solutions in virtually every industry, from space exploration to energy to health care. Situated in the heart of Austin — named “America’s Coolest City” by Expedia and “The Best Place to Live in the U.S.” by U.S. News and World Report — the Cockrell School embodies the city’s innovative spirit. Major companies with Austin campuses, such as Dell, National Instruments, Apple, IBM, Samsung, Google and many others, continue to recruit Cockrell School students at a remarkable rate, launching thousands of successful careers and developing Texas Engineers into industry leaders.

At UT Austin, we say “What starts here changes the world.”  As a member of the university community, you will be part of an organization that is internationally recognized for our academic programs and research. Your work will have meaning and make a difference not only in the lives of our faculty, staff, and students, but also those who are impacted by our first class academic and research programs.

 

About ECE Events

The Texas ECE Events office produces all Department Chair events including Welcome Week, Symposiums/Conferences, Alumni Events, Retirement Celebrations, Awards Ceremonies, etc. Smaller scale events include catering for meetings, room setups, and working with other offices to assist with their events.

Position Purpose

Working closely with the Texas ECE Sr. Events Coordinator, the successful candidate will conduct various skill-building tasks with variety and responsibility. The position is suited for someone who likes planning, problem-solving, writing, as well as to working independently and as a team, multi-task, create and document work processes, and stay organized. This position will require customer service skills and event coordination interest.

Hours per week: 15 - 20 hours

​Job Start Date: January 12, 2026

Desired Class Level(s): ​Current Sophomore or Junior Level preferred

Responsibilities

• Promote and represent Texas ECE throughout the engineering community and provide support with Departmental and Alumni events.

• Assisting with event day set-up/tear-down and execution (i.e., catering, registration, signage, and safety requirements) at events.

• Become an advanced user of UT Canvas, Airtable, CVENT, and Event Farm.

• Keep up to date on department event calendars and promote events through website posts, canvas announcements, etc.

• Participate in regular trainings and department activities to promote team building and collaboration, as well as individual development.

• Create administrative documents such as registration lists, name tags, floorplan layouts, etc.

• Managing digital event and poster signage

• Assisting with general events, meetings, and department needs.

• Archiving and filing documents in UT Box.

Your duties are likely to evolve as you gain experience within the department. This is a long-term opportunity that will lead into future semesters (depending on performance).

Required Qualifications

• Must be a current student at the University of Texas at Austin.

• Creative thinker, able to help brainstorm fun event themes, activities, prizes, etc.

• Proficiency with (or ability to quickly learn) basic computer programs such as Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint), Google applications (Drive, Forms, Sheets), UT Box, RSVP management software (like CVENT, Airtable, Event Farm).

• The position is well-suited for a person who is a productive self-starter, resourceful, able to multitask, able to think on their feet and be customer service oriented.  

Preferred Qualifications

• Previous experience with event planning, catering coordination, food handling or customer service

Salary Range

$12.00 an hour

Working Conditions

• May work around standard office conditions.

• Repetitive use of a keyboard at a workstation

• Use of manual dexterity

• Lift and move standard office files and supplies.

Work Shift

•  Standard work schedule is Monday – Friday, 8:00 a.m. – 5:00 p.m. 

• Monday-Friday in the Engineering Education and Research Center (EER)    

Career Competencies Gained

• Build collaborative relationships with colleagues and customers representing diverse cultures, races, ages, genders, religions, lifestyles, and viewpoints.

• Exercise sound reasoning to analyze issues, make decisions, and overcome problems.

• Leverage existing digital technologies ethically and efficiently to solve problems, complete tasks, and accomplish goals.

Required Materials

• Resume/CV

• Letter of interest

• Please provide class schedule

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume in the first step of the online job application process. Then, any additional Required Materials will be uploaded in the My Experience section; you can multi-select the additional files or click the Upload button for each file. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find Jobs. Before you apply though, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile. This information will be pulled in to your application. The application is one page and you will need to click the Upload button multiple times in order to attach your Resume, References and any additional Required Materials noted above.

    

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Employment Eligibility:

Please make sure you meet all the required qualifications and you can perform all of the essential functions with or without a reasonable accommodation.

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Retirement Plan Eligibility:

Students in this position may choose to enroll in the UTSaver voluntary retirement programs.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.