Executive Director of Facilities

Job Description Summary

The Executive Director of Facilities serves as the second-in-command for all campus facilities operations, reporting directly to the Associate Vice President for Facilities. This position manages day-to-day operations across all facility areas, including building maintenance, custodial services, grounds, utilities, and capital projects. The Executive Director supervises multiple department directors and coordinates comprehensive facilities management to ensure optimal learning, living, and working environments across the university campus. This role requires strategic leadership, operational oversight, and collaboration with various university departments to support the University mission.

Job Description

DUTIES AND TASKS:  

• Oversee daily operations of all facilities departments, including maintenance, custodial, grounds, utilities, and residential facilities

• Supervise and provide leadership to department directors, including the Director of Facilities Management, the Director of Housekeeping, the Director of Residential Facilities, and other facilities directors

• Collaborate with the AVP for Facilities on strategic planning, budget development, and resource allocation for facilities operations

• Coordinate emergency response procedures and serve as facilities liaison during crisis situations

• Ensure compliance with federal, state, and local regulations, including safety, environmental, and accessibility standards

• Manage facilities-related projects from planning through completion, ensuring quality, timeline, and budget adherence

• Develop and implement policies, procedures, and best practices for facilities operations

• Interface with academic and administrative departments to prioritize and coordinate facilities needs and requests

• Oversee preventive maintenance programs and energy management initiatives

• Prepare and present reports on facilities operations, metrics, and performance to senior leadership

• Manage vendor relationships and contract negotiations for facilities services

• Lead continuous improvement initiatives to enhance efficiency and service delivery

• Participate in capital planning and space utilization planning processes

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES:

• Comprehensive understanding of facilities management principles, building systems, and maintenance operations

• Knowledge of federal, state, and local building codes, safety regulations, and environmental compliance requirements

• Understanding of higher education facilities operations and the unique needs of academic institutions

• Familiarity with project management principles and capital planning processes

• Knowledge of budget development, financial management, and contract administration

• Understanding of emergency management and crisis response procedures

Skills:

• Strong leadership and supervisory skills with the ability to manage multiple department directors

• Excellent communication skills, both written and verbal, for interaction with all levels of the university community

• Advanced problem-solving and decision-making abilities in complex operational situations

• Proficiency in facilities management software systems and the Microsoft Office suite

• Strong organizational and time management skills with the ability to prioritize multiple competing demands

• Negotiation and vendor management skills for contract administration

Abilities:

• Ability to work collaboratively across departments and with diverse stakeholders

• Ability to work flexible hours, including evenings, weekends, and emergency response situations

• Ability to analyze complex operational challenges and develop effective solutions

• Ability to adapt to changing priorities and manage multiple projects simultaneously

• Ability to mentor and develop staff while fostering a positive team environment

• Ability to represent the facilities department professionally in university committees and external meetings

EDUCATION REQUIREMENTS / QUALIFICATIONS

• Bachelor’s degree in architecture, engineering, building construction, management, or a related field with at least eight years’ experience in building design, construction project management/contract review/administration and construction or maintenance supervision, 

• Or, Associate’s degree in engineering or building construction or related field with at least 15 years’ experience in the previously described areas required.

ENVIRONMENT:   

 The work environment characteristics described here are a representation of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.  The term “qualified individual with a disability” means an individual with a disability who, with or without reasonable accommodation, can perform the essential functions of this position. 

While performing the duties of this job, the employee is regularly required to communicate professionally in person, over the telephone, through email and other electronic means, move about the office and University, handle various type of media and equipment, and visually or otherwise identify, observe and assess. The employee is occasionally required to lift up to 10 pounds unless otherwise specified in the job description. 

NOTICE: 

 The intent of this job description is to provide a representation of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the total specific duties and responsibilities of any particular position. Employees may be directed to perform job-related tasks other than those specifically presented in this description. Saint Leo University is an Equal Opportunity Employer and embraces diversity as a critical step in ensuring employee, student, and graduate success.

Why Work at Saint Leo?

What it’s Like to Work Here: Ask our employees and the one word they’d use to describe working at Saint Leo University is “Community.” Our team members all share the Saint Leo core values, positive attitudes, and problem-solving abilities, enabling them to provide excellent student centered service. Our mission is educating and preparing students for life and leadership in a challenging world.  Thank you for your interest in joining the Saint Leo PRIDE!

We are committed to providing our employees with the support they need. At Saint Leo, we offer an array of medical, dental, and vision packages as well as several add-on perks to make your benefits package truly customizable to you and your family needs. Available benefits based on employment status (Full Time vs Part Time).

• FREE Tuition - Employee, Spouse, and Dependents*
• Tuition Exchange Opportunity - Dependent of Employees*
• Generous Paid Leave - Sick, Vacation, and Holidays
• Comprehensive Group Health Plan (Medical, Dental, and Vision)
• Group Medical Plan includes Teledoc, Surgery Plus, Wellness Incentive Program and more!
• 100% Employer-Funded Health Reimbursement Account
• 100% Employer-Paid Short Term Disability Insurance
• 100% Employer-Funded Employee Assistance Program (healthcare and dependent options)
• Employer-provided life insurance
• Discounted On-Campus Dining Meal Plans
• Nationwide Pet Insurance
• Flexible Spending Accounts
• 403b Retirement Plan
• Wellness Center

*Eligibility based on meeting required service period

2025 ICUBA Benefits Guide_St Leo