Assistant Director, Events and Communications

Department

Booth Center for Applied Artificial Intelligence 1.2

About the Department

The University of Chicago Booth School of Business is the second-oldest business school in the U.S. and second to none when it comes to influencing business education and business practices. Since 1898, the school has produced ideas and leaders that shape the world of business. Their rigorous, discipline-based approach to business education transforms students into confident, effective, respected business leaders prepared to face the toughest challenges.

Chicago Booth has the finest set of facilities of any business school in the world. Each of the four campuses (two in Chicago, one in London, and one in Hong Kong) reflects the architectural traditions of its environs while offering a state-of-the-art learning environment.

Chicago Booth is proud to claim:
-an unmatched faculty.
-degree and open enrollment programs offered on three continents.
-a global body of nearly 56,000 accomplished alumni.
-strong and growing corporate relationships that provide a wealth of lifelong career opportunities.

As part of the world-renowned University of Chicago, Chicago Booth shares the University's core values that shape the distinctive intellectual culture. At Booth, they constantly question and test ideas, and seek proof. This extraordinarily effective approach to business leads to new ideas and innovative solutions. Seven of the Booth faculty members have won Nobel Prizes for these ideas - the first business school to achieve this accomplishment.

For more information about the University of Chicago Booth School of Business, please visit: http://www.chicagobooth.edu/.

Job Summary

The Assistant Director, Events and Communications supports the dissemination of the work of the Center for Applied Artificial Intelligence (CAAI) and the Tolan Center for Healthcare through events and communications. At CAAI, the Assistant Director is a core member of the events team, working with the Associate Director of Events and Programming to deliver a robust calendar of programming and liaising with the communications staff to coordinate event-related messaging. At the Tolan Center, the Assistant Director manages both events and communications, serving as the center’s primary communications lead while also planning programming. Across both centers, the Assistant Director develops communications plans, manages event promotions and logistics, creates content for newsletters, websites, and emails, and ensures alignment with Booth-wide communications efforts. The role also contributes to strategy development and relationship management.

Responsibilities

• Develops and implements communications strategies in collaboration with center leadership to increase awareness of research in artificial intelligence and healthcare.
• Creates and manages communications plans and content calendars for events and programming.
• Coordinates with communications staff at CAAI and serves as lead communications contact for HCI.
• Plans, coordinates, and executes events for internal and external audiences, including students, alumni, faculty, and corporate partners.
• Manages all financial and logistical aspects of events, including processing reimbursements, purchasing swag and materials, booking rooms and hotels, coordinating travel, and tracking expenses against budgets.
• Serves as the point person for speaker support, ensuring smooth communication, setup, and on-site assistance.
• Tracks and reports event analytics, including attendance, engagement, and participant feedback, to inform future programming.
• Writes, edits, and publishes content for websites, blogs, newsletters, and email campaigns to promote events and highlight research.
• Collaborates with Booth departments including Marketing, Media Relations, Admissions, Alumni Relations, and Career Services, to ensure broad distribution of content and alignment with institutional goals.
• Provides mentorship and feedback to interns or junior staff while maintaining updated databases and contact lists for students, alumni, and external partners.
• Plans, develops and disseminates information designed to keep the public informed of the organization's programs, accomplishments, or point of view, with moderate levels of guidance and direction.
• Accomplishes assigned duties through two or more of the following: written communications; visual/graphic media, which may include Web site development and maintenance; speeches and personal contact. The incumbent is still acquiring higher-level knowledge and skills.
• Performs other related work as needed.

Minimum Qualifications

Education:

Minimum requirements include a college or university degree in related field.

Work Experience:

Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.

Certifications:

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Preferred Qualifications

Education:

• Bachelor’s degree.

Experience:

• Three years of professional experience in event planning and communications/marketing.
• Higher education experience.

Technical Skills or Knowledge:

• Demonstrated proficiency with MS Office (Word, Excel, PowerPoint, Outlook).

Preferred Competencies

• Outstanding verbal, written, and presentation skills, as well as organizational skills.
• Work independently with little supervision. Self-motivated and identify opportunities for improvement and recommend effective changes.
• Strong strategic planning, critical thinking, and analytical skills.
• Handle multiple tasks/projects simultaneously and meet deadlines with frequent interruptions.
• Demonstrated ability to work effectively and diplomatically with colleagues, students, faculty, and corporate contacts in multiple communication formats, including in-person, email, and phone.
• Professional demeanor, including tact, discretion, and customer-service orientation.

Working Conditions

• This position is currently expected to work a minimum three days per week in the office.

Application Documents

• Resume/CV (required)
• Cover Letter (required)

Job Family

Communications

Role Impact

Individual Contributor

Scheduled Weekly Hours

37.5

Drug Test Required

No

Health Screen Required

No

Motor Vehicle Record Inquiry Required

No

Pay Rate Type

Salary

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FLSA Status

Exempt

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Pay Range

$58,000.00 - $65,000.00

The included pay rate or range represents the University’s good faith estimate of the possible compensation offer for this role at the time of posting.

Benefits Eligible

Yes

The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook.

Posting Statement

The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

 

Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

 

All offers of employment are contingent upon a background check that includes a review of conviction history.  A conviction does not automatically preclude University employment.  Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

 

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