Billing Specialist

ABOUT THE SHIPYARD

The Shipyard is a leading, independent agency that builds performance-driven brands audiences can’t help but love.

By applying modern mindsets to established models, we fuel brand and marketing decisions that are more courageous and more validated.

Our ability to align bold creativity with individual consumer motivations lets us do more than hope for brand love – we methodically engineer it throughout the consumer journey. That’s how we activate the synergistic power of brand building and performance marketing.

Engineering Brand Love through the courageous ambitions of our people and our clients.

The agency has significant momentum and we’re still growing. Come join our team!

SUMMARY

We’re looking for a sharp, driven, and collaborative Billing Specialist to join our team.

The Billing Specialist oversees the full client billing process, ensuring accurate and timely invoicing and financial reporting. The position partners closely with internal teams to align billing activities with project deliverables and client expectations. Strong organizational, communication, and problem-solving skills are essential to thrive in this fast-paced, collaborative environment.

At The Shipyard, we know that it's your unique talents, backgrounds, and perspectives that make you who you are, just like our team, who come from various career paths and experiences. We believe we can't be truly diverse without bringing your most authentic self to the agency.  

Studies show that people from marginalized communities may not always apply for positions if they don't meet every single requirement in a job posting. At The Shipyard, we encourage you to apply even if you don't meet all the requirements. We believe that your passion for what we stand for — our values and purpose — is just as important as meeting every checkbox. 

WHAT YOU’LL DO

• Generate recurring billing for multiple Clients in order to meet Client & Internal deadlines
• Maintain and review WIP Reports
• Maintain organized invoice records and support documentation to facilitate client and internal audit requirements
• Create monthly/quarterly Client invoice reconciliations related to Production and Media prebills
• Collaborate with Account Managers/Client Engagement/Account Architects to align billing with project milestones and scope(s)
• Enter client related vendor bills into accounting system
• Review and obtain approvals on all expense reports submitted that relate to assigned clients
• Review and process credit card charges related to assigned clients
• Respond promptly and professionally to internal and external inquiries

WHAT YOU’LL BRING 

• 2-3 years equivalent work experience in similar role
• Experience in billing or accounting
• Experience using NetSuite, OpenAir, Monday.com and/or Nexelus is a huge plus
• Knowledge of Microsoft Office products, with a working knowledge of Excel
• Commitment to detailed financial accounting and reporting
• Ability to maintain confidentiality on all sensitive information
• Strong written and verbal communication skills
• Excellent time management and organizational skills
• Creative and realistic approach to problem-solving
• Ability to meet deadlines
• Ability to work independently and as part of a team
• The desire to work collaboratively in a fast-paced environment
• Positive attitude, desire to succeed, self-motivation

WHAT YOU’LL GET

• The overall target range of base compensation for this role is $50,000 - $55,000. Compensation offered will be determined by additional factors such as location and experience
• Open PTO
• Flexible work hours and remote work
• Paid holidays + holiday closure between Christmas Eve and New Year’s Day
• Company-paid medical, dental, and vision insurance
• Life insurance and disability benefits
• 401k program with employer matching
• 6 weeks paid parental leave
• Employee bonus referrals
• … and lots more!

• Must be authorized to work in the U.S. without the need for visa sponsorship