Grant Administrator I

Job Title

Grant Administrator I

Agency

Texas A&M University at Galveston

Department

Idc Research Management

Proposed Minimum Salary

Commensurate

Job Location

Galveston, Texas

Job Type

Staff

Job Description

A Glimpse of the Job

The Grant Administrator I provides support for grant initiation for post-award administrative paperwork leading to account establishment. Develops sub agreements and reviews budget submissions before final approval. Acts as liaison with compliance committees.

Essential Duties/Tasks:

Research and Grants Administration

• Works within the TAMUG Research and Graduate Studies unit.

• Monitor and control operating expenditures; makes projections on all assigned research and grant accounts.

• Balance and reconcile research accounts monthly and provides monthly reports.

• Processes and monitors cost share, financial corrections and re-budgeting documents in a timely manner to ensure accounts are not overspent.

• Prepare, review, and allocate requisitions and invoices for goods and services associated with research.

• Prepare, monitor and reports budget activity for Principal Investigators (PIs).

• Monitors payroll on research accounts.

• Review time and effort document and certifications to ensure PI effort is correct for state and federal guidelines.

• Ensures all certifications are current and filed within appropriate deadlines.

• Serves as a back-up to the Grant Administrator II position handling research projects at TAMUG.

• Serves as a liaison at RGS between TAMUG units (financial, payroll, human resources), and TAMU Sponsored Research Services in the Division of Research.

• Multi-media support for the department. Prepare reports and creative assets to document output of TAMUG research enterprise.

Principal Investigator Support

• Works with and advises PIs about insurance policies and service contracts; monitors equipment associated with each and processes renewals.

• Assists RGSO/TIO with issuing and monitoring of undergraduate and graduate student awards and TAMUG research development funds.

• Assists PIs with purchasing and travel credit cards, orders, contracts, and invoices.

• Coordinates and maintains paperwork associated with the management and acquisition of research capital equipment purchases (to include e.g., purchase orders, asset number allocation).

• Serves as a PI resource and interprets sponsor and TAMU System policies, regulations, and University rules.

Personnel Administration

• Creates PARs, position descriptions, and costing associated with recruiting new employees.

• Coordinates the postings and hiring of student workers.

• Coordinate research position and graduate student payroll and terminations.

• Coordinates departmental training of new employees on procedures and regulations.

• Tracks and assists international researchers and graduate students regarding immigration documents and expiration dates. This includes preparation of all required forms.

Revenue Management and Other

• Identifies, establishes, and implements the internal departmental procedures and controls necessary to assure financial maximization of TEES, TEEX, TAMU, TAMUG, State of Texas, federal and private funds.

• Coordinate with PIs and lab personnel to ensure sponsor spending requirements are met.

• Performs other duties as assigned.

What you need to know

Salary: $52,000 annually

Special Instructions: A cover letter and resume are strongly recommended. You may upload these in the CV/Resume section.

Required Education and Experience

• Bachelor’s degree or equivalent combination of education and experience.

• Two years of related experience can include time spent as an undergraduate or graduate student researcher.

Preferred Qualifications

• Two years of experience in research program management.

• Experience in accounting and budgeting of grants or contracts.

• Experience with research compliance related matters., and post-award management (e.g., cost sharing, indirect).

• Certified Research Administrator, Certified Pre-Award Research Administrator, or Certified Financial Research Administrator – The University can assist in providing resources to obtain the certification.

Knowledge, Skills, and Abilities:

• Required software competency in Microsoft Office (Word, Excel, PowerPoint, Exchange, Teams).

• Flexibility and adaptability to learn new workplace software.

• Planning and organizational skills.

• Knowledge of Grants & Contracts program management.

• Outstanding interpersonal and leadership skills, high ethical standards, and a commitment to excellence.

• Ability to work well under deadlines.

• Ability to multi-task and work cooperatively with others.

Preferred Knowledge, Skills, and Abilities:

• Adobe Creative Suite (Acrobat, Illustrator, InDesign)

Other Requirements and Factors

• This position is security sensitive

• This position requires compliance with state and federal laws/codes and Texas A&M University System/TAMU policies, regulations, rules and procedures

• All tasks and job responsibilities must be performed safely without injury to self or others in compliance with System and University safety requirements

Who we are

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.