Emergency Management Program Specialist

Job Title

Emergency Management Program Specialist

Agency

East Texas A&M University

Department

University Police

Proposed Minimum Salary

Commensurate

Job Location

Commerce, Texas

Job Type

Staff

Job Description

INSTRUCTIONS TO APPLICANT:

During the application process the “My Experience” page has a section provided “Attachments (Resume/CV, References, Cover letter, etc.)” to upload required documents. 

• Use the Upload button to add each document.
• You will be able to upload up to 5 documents. Be aware that the maximum size allowed for any one document is 5MB.
• All documents must be electronically submitted through the Texas A&M Online Employment Services website to be considered.
• Incomplete or improperly submitted applications may be excluded from consideration. 

Please provide the following documents:

• Cover Letter
• Resume/CV
• Three professional references with complete contact information (Unsolicited letters of recommendation will not be considered).
• Transcripts (Unofficial will be accepted with application. Official transcripts are required at time of verbal offer). 
  If transcripts are from an international institution, it is the responsibility of the applicant to have the transcripts translated and evaluated by an approved credential evaluator.

Please do not withdraw your application in an attempt to upload a missing document. If you need assistance with this or any other matter, please contact us at HR.Hiring@etamu.edu.

SUMMARY:

The Emergency Management Program Specialist, under general supervision, is responsible for the management of East Texas A&M University’s emergency planning and preparedness, training and exercise, response coordination, communication and public information, mitigation and recovery, compliance and reporting, stakeholder engagement and partnerships, and program management and administration.

Duties range from preventative mitigation to assessment reporting as well as other related activities (e.g., training, building proctor, weather monitoring, and after-hours emergency response). The position serves within the East Texas A&M University Police Department. The position ensures compliance with applicable Federal, State, and local regulatory agencies, as well as Texas A&M University System (TAMUS) policies and regulations.  

As a proud member of the third-largest institution in The Texas A&M University System, ETAMU fosters a strong professional environment that supports career growth and academic excellence.

ETAMU is a fast-growing public university with a strong reputation for academic excellence, research innovation, and student success. With over 140+ degree programs, a 20:1 student-to-faculty ratio, and nationally ranked online and graduate programs, ETAMU is committed to transforming lives through quality education. Our employees benefit from a collaborative community, cutting-edge research opportunities, and outstanding resources.

DUTIES & RESPONSIBILITIES:

Essential duties and functions may include, but are not limited to, the following:

• Oversees, directs, and leads multiple emergency management programs and develops program goals, objectives, resource requirements, and short-term and long-term strategic planning with a focus on response activities and plans needed to provide continuity of services.
• Establishes policies, procedures, and systems to plan and prepare for all-hazard responses (e.g., pandemic, active threat, severe weather, etc.) and recovery activities for emergencies.
• Develops, implements, and monitors the Incident Command System (ICS) and Emergency Response Plans (and associated annexes), and Business Continuity Plans (BCPs), as required by, and in consideration of, Federal, State, Texas A&M University System, East Texas A&M University, and Local regulations and requirements.
• Serves as the department representative and coordinates with and through Homeland Security and Emergency Management (HSEM) on interactions with Texas Department of Emergency Management (TDEM), and other agencies pertaining to overall emergency management activities.
• Serves as the Emergency Operations Center (EOC) manager or key support staff during EOC activations.
• Coordinates and collaborates with multiple stakeholders on inter/intradepartmental and inter/intra-agency issues, projects, and protocols.
• Develops, implements, and conducts training programs, seminars, and disaster exercises with a focus on system emergency events including natural hazards, operational risks, and malicious acts.
• Establishes community outreach programs and coordinates with community leaders on emergency management initiatives, preparedness activities, and incident responses.
• Coordinates post-emergency after-action reviews and makes recommendations for corrective action.
• Provides situational awareness of emergency management activities and makes presentations to leadership.
• Oversees emergency and incident notification and communication systems, formal after-action and/or corrective action plans and recommendation tracking, and emergency management and situational awareness systems.
• Ensures operational readiness and program effectiveness by monitoring and evaluating program performance measures and implementing improvement strategies. Ensures operational readiness of various communication systems.
• Assists in preparing and administering the emergency management program budget and associated financial reports.
• Other related duties as assigned.

MINIMUM REQUIREMENTS:

• Education: Bachelor’s degree or equivalent combination of education and experience (ex, high school diploma and six years of experience or associate's degree and four years of experience may substitute degree).
• Experience/Knowledge/Skills/Ability:
• Experience:

  Two (2) years of related experience in administration, program management, emergency operations, Homeland Security, health and safety, or a related field.

• Knowledge:

  Knowledge of industry and emergency management practices, policies, procedures, and trends.

  Knowledge of regulatory processes and rules impacting the University.

  Knowledge and understanding of facilities and critical infrastructure operations.

  Knowledge of supervisory and managerial techniques and principles, and ability to coach and develop staff.

  Knowledge of the Incident Command System and emergency response planning.

  Knowledge of Federal, State, Texas A&M University System, East Texas A&M University, and Local laws and ordinances related to emergency response.

• Skill:

  Skill in strategic planning and budgeting.

  Skill in oral and written communication, and in delivering presentations to a group.

  Skill in planning, coordinating, and implementing programs and activities.

  Skill in interpreting, organizing, coordinating, and executing assignments, projects, and programs.

  Skill in handling multiple tasks and prioritizing.

  Skill in handling extremely intense and chaotic emergency situations, conflict, and uncertainty.

  Skill in facilitating cooperative group decision making among assorted organizations and individuals serving on planning committees.

• Ability:

  Ability to work with frequent interruptions and changes in priorities.

  Ability to quickly recognize and analyze irregular events.

  Ability to establish and maintain good working relationships with other stakeholders within and outside the University.

  Ability to exercise good judgment, tact, and diplomacy in all dealings and maintain confidentiality as required.

  Ability to understand and explain complex issues to stakeholders and to establish and maintain effective communication and working relationships with City employees, community leaders, and the public.

  Ability to multitask and work cooperatively with others.  Ability to work with sensitive information and maintain confidentiality.

  Agility to work beyond normal office hours and/or work on weekends and holidays.

  Ability to acquire one (1) of the two (2) following certifications within two (2) years of employment:

  Certified Emergency Manager (CEM) by the International Association of Emergency Managers (IAEM) or Certified Texas Emergency Manager (TEM) by the Texas Division of Emergency Management (TDEM).

  Must be highly organized, forward thinking, strategic, detailed, and able to think logistically.

• Licensing/Professional Certifications: Related certifications pertaining to the position’s duties and responsibilities must be obtained after employment.
• Physical Requirements:
  • Ability to obtain a passing Texas Commission on Law Enforcement (TCOLE) Licensee Psychological and Emotional Health Declaration (L-3).
• Other Requirements: Background investigation and testing to include psychological examination required.  May be required to submit to polygraph exam and drug testing. Due to the position you are applying for requires access to CJI systems, if it is found you have any of the following convictions on your criminal history report your application will be disqualified: 

  Felony Conviction

  Felony Deferred Adjudication

  Class A Misdemeanor Conviction

  Class A Misdemeanor Deferred Adjudication

  Family Violence Conviction

Open arrest for any criminal offense (felony or misdemeanor) will be disqualified until disposition.

The following will be a disqualified for the amount of time listed:

Class B Misdemeanor Conviction – 10 years Class B Misdemeanor Deferred Adjudication – 10 years

PREFERRED EDUCATION / SKILLS/ EXPERIENCE:

• Bachelor’s Degree in an applicable field. Experience working in a university setting.  Experience working within a law enforcement department.
• Graduation from the National Emergency Management Basic Academy (NEMBA) and/or the Texas Department of Emergency Management (TDEM) Academy. Certifications from the Federal Emergency Management Agency’s (FEMA) Emergency Management Institute’s Professional Development Series (PDS)/Advanced Professional Series (APS) and/or Certified Emergency Manager through the International Association of Emergency Managers (IAEM) and/or an Associate Emergency Manager (AEM) through IAEM and/or a Certified Texas Emergency Manager (TEM).

SUPERVISION OF OTHERS:

• May be responsible for the full range of supervisory activities including selection, training, evaluation, counseling, and recommendation for discharge.

CRITICAL INFRASTRUCTURE COMPETENCY:

Ability to maintain the security and integrity of critical infrastructure, which may include communications systems, computer networks and systems, cybersecurity systems, electrical grid, hazardous waste treatment system or water treatment system.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.