Administrative Associate V - job 1 of 2

Agency

Department

The A&M System strives to maintain a competitive, high-quality benefit package to support the health and wellness needs of our workforce. This includes comprehensive health and welfare insurance plans, additional health and lifestyle programs, and optional retirement savings opportunities. Eligible employees will have access to paid leave programs in addition to 13-15 paid holidays each year. For more information regarding the benefit package go to: West Texas A&M University: Human Resources Benefits

NOTICE - All posted positions are subject to budget approval.

General Summary:

Works under general supervision and provides highly advanced administrative support to the Associate AD of Business & Administration.  Provides assistance to athletic support staff and coaches.

*This position is commensurate based on education and experience. The pay range is $16.02 -$20.00*

Responsibilities:

• Assist the Associate AD of Business with daily workflow and day-to-day operations of the athletic administration office.
• Coordinating the management of files, records, office supplies, and equipment.
• Oversee the minimum HR responsibilities of Graduate Assistants.
• Liaison for all travel questions for the athletic department. 
• Includes auditing credit card travel receipts to ensure that they are compliant with NCAA and State rules and regulations.
• Provides aid to the Associate AD of Corporate Relations by entering signed contracts into QuickBooks, sending invoices to Corporate Partners, and booking receivables.
• Entry Contact for the Athletic Administration office. 
• Greet guests, answer phone calls, and assist the Director of Ticket Operations with ticket sales in the office.
• Provides administrative support to all athletic administration staff.
• This document represents the major duties, responsibilities, and authorities of this job, and is not intended to be a complete list of all tasks and functions.  Other duties as assigned.

Necessary Qualifications:

• High School diploma
• Five (5) years of office experience
• Knowledge of word processing, spreadsheet, and database applications.
• Ability to multitask and work cooperatively with others. Excellent written communication, analytical, interpersonal, and organizational skills.
• Ability to work in a high-stress environment.
• Ability to work with sensitive information and maintain confidentiality.
• Ability to work independently once given a project.

Preferred Qualifications:

• Bachelor’s degree or equivalent combination of education and experience.
• Ten (10) years of office experience.
• Knowledge of QuickBooks.

Applicant Instructions:

Please include the following with your application:

• Cover letter
• Resume
• Three references

Please attach all documents in the attachment box at the bottom of the “My Experience” page before continuing through the application.  Please use the “Upload” button to add each document individually. All revisions must be made prior to application submission.  If you need assistance with uploading documents, please contact WTAMU Human Resources at hr@wtamu.edu.

Texas law requires all males age 18 through 25 to be properly registered with the Selective Service System.

Equal Opportunity /Veterans/Disability Employer. 

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.