Festival Coordinator, Human Resources

POSITION OVERVIEW

The Festival Coordinator, Human Resources is responsible for coordinating tasks and duties across a range of HR related functions. The Festival Coordinator plays a pivotal role in not only assisting all new hires/rehires get a successful start to their seasonal roles, but also to support the work of creating enticing and engaging initiatives virtually and onsite during the Festival. This position will work on the administrative side of HR to support and coordinate communications, onboarding, payroll, and offboarding, and entering and updating records within our Human Resources Information System (HRIS). The Coordinator will also work on a variety of other projects that focus on wellness, diversity, and inclusion to build and maintain a positive and healthy employee experience.

Working closely under the Manager, Human Resources (Administration), the Festival Coordinator must be committed to growing and empowering a more inclusive community within our organization by facilitating inclusive policies and benefits to support the Institute's initiatives and goals.

This temporary position works full time (40 hours per week) from Wednesday, October 15, 2025 through Wednesday, February 25, 2026. This is a fully remote role that may be based out of any of our operating states and does not require any onsite work duties. Extended hours, including evenings and weekends will be required at key points to meet deadlines and respond to on-call needs as assigned.

Top priorities include but are not limited to…

• Ensuring compliance with federal, multi-state, and local employment and benefit laws.
• Completing I-9 verifications and onboarding process audits.
• Assisting new hires on becoming well versed with their benefit options, deadlines to meet, and providing other key information.
• Assisting the onboarding and offboarding process by ensuring employee data in the HRIS (ADP Workforce Now) and Airtable, is maintained with updated workflows and all new hires, rehires, terminations, and other employee changes for accurate bi-weekly payroll processing.
• Assisting with bi-weekly payroll in conjunction with the HR Manager and Finance Department, including resolving timecard inaccuracies, tracking pay and benefit changes for processing throughout the employment cycle (hire to termination), within our HRIS, and payroll tracking sheet.
• Providing timely and accurate correspondence to employee inquiries.
• Researching and facilitating a comprehensive employee wellness program (remote and onsite) leading up to and during the Festival with internal and external partners.
• Supporting the organization by revising and facilitating learning and development opportunities for employees, both internally through the organization’s Learning Management System (LMS) and externally with vendors.
• Assisting with the creation of training materials on various company policies and practices for both people managers and individual contributors.
• Updating and creating procedural documents for the department.
• Supporting ongoing HR team projects varying on topic to include benefits, talent, organizational structure, learning, employee experience, and development.

You have the following direct or transferable skill sets:

• 2 years of related work experience in HR, people operations, and/or payroll.
• Strong verbal, written, and interpersonal communication skills.
• Ability to effectively influence individuals of varying backgrounds and learning styles.
• Ability to maintain confidential information.
• Strong organizational skills.
• Strong attention to detail and accuracy.
• Proficiency in Google and Microsoft Office applications.
• Experience with ADP Workforce Now, ClearCompany, and project management programs like Airtable preferred.
• Experience working in HR for a multi-state employer and remotely preferred.
• Legal authorization to work in the United States.

You will be successful in this role if you...

• Cultivate strong relationships with employees at all levels of the organization to provide advocacy and clarity in our benefits, processes, and policies.
• Assess and recommend new ways of working, policies, and practices to increase efficiencies, promote a healthy workforce, and productive organization.
• Are detailed in your processes limiting data entry errors, provide positive customer service to our employees, and meet deadlines.

In addition to an hourly pay of $20.32, this position* is eligible for benefits & perks, highlights include:

• Paid sick leave and Institute holidays
• Employee assistance program
• Employee Wellness Initiatives
• Sundance Film Festival passes and benefits (varies each year)

*Applications open 08/28/2025 and will be accepted for at least one week