Remote Legal Processing Associate

Williams Lea, by RRD is a global business support services company with a strong legacy—over 200 years of experience delivering world-class business solutions. We specialize in delivering skilled administrative support, document production, presentation design, and marketing and communications services to leading companies around the world—especially within legal, financial, and professional services industries.

We’re a people-powered organization. With a presence in North America, the UK, Europe, and Asia Pacific, we have thousands of employees globally, all working together to help our clients operate more efficiently and effectively. Whether it’s supporting law firms with critical document production or helping financial institutions manage high-volume print and digital communications, we’re the behind-the-scenes team making everything run smoothly.

Note: Must have experience with CA litigation 

Job Description

Williams Lea is hiring for a Remote Legal Word Processing Associate to work Saturday to Tuesday 9:00 am to 8:00 pm!

Pay: $19.00/hour + 15% shift differential on the weekends 

The Document Production Associate position is responsible for providing word processing and/or document production services for our clients.

Job duties

• (* denotes an “essential function”)

• ​*Perform document production work according to established policies and procedures

• *Thoroughly assess job request, identify correct process needed to produce documents and ensure appropriate completion throughout task lifecycle

• *Exercise independent judgment & use established procedures, standards and formats to edit, proofread, convert, create, transcribe or otherwise complete document production requests to client satisfaction

• *Demonstrate intermediate to advanced use of equipment/technology/software and hardware necessary to perform job functions

• *Assist with coordination of document production services, preparation, intake, and workflow within team

• *Troubleshoot more complex software or hardware problems

• *Utilize appropriate logs and/or tracking software for all assigned work

• *Meet contracted deadlines for accepting, completing, and delivering all work

• *Communicate with peers, supervisor or client on job or deadline issues

• Help foster a proactive environment of continuous service enhancement and relationship building with the client

• Handle sensitive and/or confidential documents and information

• Perform Quality Assurance on work of others

• Train more junior staff members

• Assist peer teams with proofreading, design or other document production and preparation, as needed

• Complete other tasks and assignments as assigned by management

• Interact with clients in person, over the phone or electronically

• Adhere to Williams Lea policies in addition to client site policies

• Use equipment and supplies in a cost-efficient manner

• Highschool diploma or equivalent required. Higher level education preferred or equivalent work experience

• Minimum 3 years’ experience preferably in a legal, banking or large corporate environment

• Document production, word processing experience preferred

• Advanced skill in the use of MS Office software (Word, Excel, PowerPoint); strong keyboarding and typing skills

• Adept with other software programs for editing and/or creating documents 

• Knowledge of a legal timekeeping or job tracking system is preferred

• Ability to work in a fast-paced, team environment, working both independently and collaboratively

• Ability to prioritize work, balance projects and meet deadlines in a timely manner

• Strong attention to detail with good organizational skills and emphasis on accuracy and quality

• Ability to handle sensitive and/or confidential documents and information

• Ability to make independent decisions that conform to business needs and policy

• Ability to troubleshoot more complex or advanced tasks, equipment, or software concerns on own; understands when to escalate a problem to a supervisory level

• Excellent verbal and written communication skills, including professional telephone and email etiquette in the face of immediate needs and pressure

• Must be self-motivated with positive can-do attitude

• Proven customer service skills are required to create, maintain and enhance customer relationships

• Must be able to interact effectively with multi-functional and diverse backgrounds

Benefits:

• Various health insurance options & wellness plans (Medical, Dental, Vision, Prescription Drug)

• 401k Retirement Savings Plan Including Employer Match

• Paid Time Off (PTO)

• Life Insurance

• Paid Parental Leave

• Short-term & Long-term Disability

• Healthcare & Dependent Care Flexible Spending Accounts

• Domestic Partner Coverage

• Commuter Benefits

• Legal Assistance

• Employee Assistance Program (EAP)

• Company Provided Parking

• Additional Employee Perks and Discounts

Who we are: In a rapidly changing world, the ability to innovate and break new ground drives progress. Williams Lea has harnessed this ability for more than 200 years.

Our 5,200+ talented employees worldwide are experts in delivering efficient business processes in complex and highly regulated environments.

We’re always progressing. Connecting technology with expertise and strong processes to transform support services. As we enter our third century, we continue helping businesses thrive in a future driven by digitization and virtualization.

It is the policy of Williams Lea to ensure equal employment opportunity without discrimination or harassment on the basis of race, color, creed, religion, national origin, alienage or citizenship status, age, sex, sexual orientation, gender identity of expression, marital or domestic/civil partnership status, disability, veteran status, genetic information, or any other basis protected by law.

Williams Lea/RRD is a drug-free workplace and performs pre-employment substance abuse testing.

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All employment offers are contingent upon the successful completion of both a pre-employment background and drug screen.

RRD is an Equal Opportunity Employer, including disability/veterans