Accounts Payable Specialist

Description

 Under the general direction of the Controller, performs all accounts payable functions and ensures that these functions are performed, accurately and in accordance with applicable company and accounting practices. 

Principal Responsibilities 

• Updates and maintains vendor master and related 1099 reporting.
• Vouchers and matches invoices against purchase orders and material receipts, 
• Review expense reports for compliance with company policies.
• Prepare cash disbursements in accordance with vendor terms, generate ACH and Wire transactions with the bank and check transactions. 
• Create and maintain the positive pay file with the bank.
• Manage accounts payable and monthly credit card reconciliations
• Record journal entries for accruals and recurring management fees
• Reconcile petty cash account to ensure accuracy and compliance with company policies.
• Respond to external and internal inquiries regarding invoice status in a professional manner.
• Assist in streamlining and improving the accounts payable process.
• Assists in timely month end closings and audit inquiries. 
• Compliance with general corporate policies and the company’s quality management system. 
• Various other projects and duties as assigned by manager.  

Requirements

Training, Skills, Knowledge and/or Experience 

• No less than two years of experience managing the full cycle accounts payable process.
• Strong communication and organizational skills with a “team player” mentality
• Superb time management skills and detail orientation
• Strong Excel and Microsoft Office skills 
• Familiarity with processing in Acumatica or other ERP systems 

Education Requirements 

 Associate’s or Bachelor’s degree in Accounting or Business Administration, or equivalent level of education preferred. 

Supervisory Responsibility

No supervisory responsibility 

Working Conditions 

This job operates in a manufacturing office environment.

Physical surroundings 

This role routinely uses standard office equipment such as computers, phones, photocopiers, and filing cabinets. 

Physical Effort 

While performing duties of this job, the employee is regularly required to stand, walk, sit, operate a computer keyboard, talk, and hear. 

Travel 

Limited, infrequent travel may be required.