Maintenance Planner & Scheduler III

General Summary

Reporting to the Manager of Equipment Maintenance, the Maintenance Planner & Scheduler III uses their knowledge and skills gained through combined education and experience to develop and execute comprehensive maintenance planning strategies that optimize equipment reliability, reduce downtime, and improve operational efficiency. This role involves creating maintenance schedules, resource allocation, vendor management, as well as contributing to the continuous improvement of maintenance practices. The Maintenance Planner & Scheduler III serves as a key liaison between Maintenance, Engineering, and Production teams to ensure business objectives are met while maintaining compliance with Quality System requirements and optimizing maintenance workflows.

Specific Duties and Responsibilities

• Develop and implement a proactive maintenance planning strategy that aligns with business objectives and production goals. *

• Manage and optimize a master schedule from the approved strategy for all planned maintenance activities, including preventive maintenance, equipment repairs, ensuring adherence to timelines and minimizing production downtime. *

• Identify and execute process improvements to optimize workflows. *

• Manage and modify schedules based on operational changes, business priorities, and resource availability. *

• Collaborate with Leads, Supervisors, and Managers to ensure optimal workforce utilization, making independent decisions based on a thorough understanding of team skills, knowledge, and capabilities.

• Lead cross-functional planning meetings to assess maintenance priorities, resource allocation, and equipment needs to prioritize and assign work orders. *

• Review and process work orders in the Computerized Maintenance Management System (CMMS), ensuring accurate documentation of tasks, parts used, and completion status. *

• Create purchase requisitions, including reviewing quotes, and purchasing according to business need. *

• Partner with Engineering and Production teams to support capital projects, new manufacturing line implementations, and equipment relocations. *

• Ensure compliance with safety, environmental, and quality system regulations during all maintenance planning and scheduling activities. *

• Manage inventory levels and cycle counts for spare parts and reconcile discrepancies in CMMS and physical inventory systems. * Analyze vendor-to-vendor costs for maintenance planning and procurement, ensuring cost-effective sourcing of parts, fixtures, and equipment.

• Identify and recommend process improvements to reduce costs, extend equipment life cycles, and improve uptime performance. • Participate in Root Cause Analysis and Continuous Improvement initiatives to enhance equipment uptime and reliability.

• Ensure all maintenance scheduling and execution activities comply with OSHA, GMP, ISO, and other regulatory requirements.

• Adhere to the Company’s Quality Management System (QMS) as well as domestic and global quality system regulations, standards, and procedures. * 

• Understand relevant security, privacy and compliance principles and adhere to the regulations, standards, and procedures that are applicable to the Company. * 

• Ensure other members of the department follow the QMS, regulations, standards, and procedures. *

• Perform other work-related duties as assigned. 

*Indicates an essential function of the role 

Position Qualifications Minimum education and experience: 

• Bachelor's degree with 5+ years of experience, or equivalent combination of education and experience

Additional qualifications:     

• Proficiency with CMMS software (e.g., ServiceNow, SAP PM, Maximo, or similar) for scheduling and work order management.

• Must have related experience in maintenance planning and scheduling, preferably in a regulated manufacturing environment (e.g., medical devices, pharmaceuticals, or food manufacturing).

• Strong organizational and time-management skills with the ability to prioritize tasks and manage multiple projects simultaneously.

• Excellent verbal and written communication skills to collaborate with cross-functional teams.

• High attention to detail and accuracy in planning and documentation.

• Familiarity with regulatory requirements and standards, such as ISO 13485 and FDA QSR.

• Proficiency in Microsoft Office tools, including Excel, Word, PowerPoint and Outlook.

Working Conditions 

• General office, laboratory, and cleanroom environments   

• Willingness and ability to work on site.   

• Potential exposure to blood-borne pathogens 

• Requires some lifting and moving of up to 50 pounds, and occasionally up to 100 pounds with assistance. Requires occasional climbing on ladders up to 12 feet. 

• Must be able to move between buildings and floors.   

• Must be able to remain stationary and use a computer or other standard office equipment, such as a printer or copy machine, for an extensive period of time each day. 

• Must be able to read, prepare emails, and produce documents and spreadsheets.   

• Must be able to move within the office and access file cabinets or supplies, as needed.   

• Must be able to communicate and exchange accurate information with employees at all levels on a daily basis.   The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. 

Annual Base Salary Range:  $70,000 - $110,000 

We offer a competitive compensation package plus a benefits and equity program, when applicable.

Individual total compensation will vary based on factors such as qualifications, skill level, competencies, and work location. 

What We Offer

•A collaborative teamwork environment where learning is constant, and performance is rewarded.

•The opportunity to be part of the team that is revolutionizing the treatment of some of the world's most devastating diseases.

•A generous benefits package for eligible employees that includes medical, dental, vision, life, AD&D, short and long-term disability insurance, 401(k) with employer match, an employee stock purchase plan, paid parental leave, eleven paid company holidays per year, a minimum of fifteen days of accrued vacation per year, which increases with tenure, and paid sick time in compliance with applicable law(s).

Penumbra, Inc., headquartered in Alameda, California, is a global healthcare company focused on innovative therapies. Penumbra designs, develops, manufactures, and markets novel products and has a broad portfolio that addresses challenging medical conditions in markets with significant unmet need. Penumbra sells its products to hospitals and healthcare providers primarily through its direct sales organization in the United States, most of Europe, Canada, and Australia, and through distributors in select international markets. The Penumbra logo is a trademark of Penumbra, Inc.

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, age, disability, military or veteran status, or any other characteristic protected by federal, state, or local laws.

If you reside in the State of California, please also refer to Penumbra's Privacy Notice for California Residents.

For additional information on Penumbra’s commitment to being an equal opportunity employer, please see Penumbra's AAP Policy Statement.