Executive Assistant - job 1 of 3

Job Title: Executive Assistant

Position Type: Full-Time

Working Hours: US Hours

About Pavago:

Pavago is hiring on behalf of one of our clients for a proactive and detail-oriented Executive Assistant. This role is designed for someone who can confidently manage high-volume communications, keep calendars and CRMs organized, and serve as a professional point of contact with prospects. The client is seeking a long-term team member who can grow with the business and contribute to its success.

Responsibilities:

Inbox & CRM Management

• Oversee and organize high-volume email inboxes daily
• Update and maintain CRM systems with accurate data
• Track leads, monitor follow-ups, and ensure timely communication

Calendar Management

• Manage executive calendars with precision and efficiency
• Coordinate meetings across multiple time zones
• Anticipate scheduling needs and resolve conflicts proactively

Communication & Client Interaction

• Make occasional outbound calls to prospects with professionalism
• Maintain a clear and friendly phone presence with an American/European accent
• Draft and send polished communications on behalf of the executive

Administrative & Operational Support

• Prepare reports, updates, and summaries as needed
• Support sales and marketing initiatives when required
• Provide general executive assistance to streamline daily operations

What Makes You a Strong Candidate

• You excel in managing details while keeping the bigger picture in mind
• You communicate clearly, whether over email, CRM notes, or phone calls
• You have demonstrated long-term commitment, with at least 2+ years in one role
• You bring experience in administrative support combined with sales/marketing skills
• You’re resourceful, reliable, and comfortable managing multiple priorities independently

Required Experience and Skills

• Minimum 2+ years of experience in one role (stability is highly valued)
• Proven experience in inbox, CRM, and calendar management
• Strong phone presence with a neutral American/European accent
• Prior experience in sales, marketing, or finance is a plus
• Excellent written and verbal English communication skills

What Does a Typical Day Look Like?

You’ll begin by organizing inboxes, prioritizing emails, and updating the CRM. Throughout the day, you’ll schedule and confirm meetings, draft follow-up communications, and occasionally connect with prospects by phone. You’ll provide consistent updates to the executive, ensure nothing falls through the cracks, and close the day with all tasks and communications logged accurately.

Interview Process

1. Initial Phone Call: Engage in a brief conversation to understand your experience and suitability for the role.
2. Video Interview: Delve deeper into your professional background and assess your skills in a 30-minute call.
3. Final Interview: Have a comprehensive discussion with our client to ensure mutual alignment.
4. Background Checks: Conduct swift verification of your references and past employment details.

Ready To Apply?

If you’re looking for a long-term role where you can contribute your organizational, communication, and administrative expertise, we’d love to hear from you.