Administrative Workforce Specialist (Administrative Specialist 1)

Initial Posting Date:

07/25/2025

Application Deadline:

08/04/2025

Agency:

Oregon Health Authority

Salary Range:

$3,429 - $4,622

Position Type:

Employee

Position Title:

Administrative Workforce Specialist (Administrative Specialist 1)

Job Description:

The Oregon Health Authority (OHA), Medicaid Division, Workforce Development, Equity and Administrative Services unit in Salem, Oregon has a fantastic career opportunity for an Administrative Workforce Specialist (Administrative Specialist 1) which provide routine administrative and logistical support to the Workforce Development, Equity, and Administrative Services Unit within the Medicaid Division.

This is a full-time, permanent, classified position which is represented by a union. This recruitment may be used to establish a list of qualified candidates to fill current or future vacancies.

OHA values service excellence, leadership, integrity, health equity and partnership and has a strategic goal to end all health inequities by 2030.

The OHA mission is helping people and communities achieve optimum physical, mental, and social well-being through partnership, prevention and access to quality, affordable health care. OHA’s work is organized into three broad goals: Improve the lifelong health of all Oregonians, increase the quality, reliability, and availability of care for all Oregonians and lower or contain the cost of care so it is affordable to everyone.

What will you do?
The Workforce Development, Equity and Administrative Services unit within the Medicaid Division focuses on strategic workforce development and engagement. Its responsibilities include equitable hiring, retention, training, and various core administrative services functions including but not limited to facilities management, equipment management, small procurement, travel coordination, and records management.

In direct consultation with Division leadership, this unit sets the direction of ensuring Medicaid Division has strategic alignment and coordination of equitable workforce recruitment across all teams/sections/ units, including Human Resources, Equity & Inclusion, Budget, Government Relations, and the Director’s Office, as well as with the state’s Department of Administrative Services (DAS).

        

This unit provides expertise, technical assistance, design input, and oversight to ensure that workforce development and administrative services functions are compliant with established policies, objectives, program priorities or applicable laws, rules, and regulations.

The purpose of this position is to provide routine administrative and logistical support to the Workforce Development, Equity and Administrative Services Unit within the Medicaid Division. This includes assisting with key processes such as recruitment, onboarding, offboarding, records and access tracking, coordination of hiring activities, maintaining contact lists and schedules, and supporting employee workspace readiness. The position ensures timely and accurate completion of operational tasks that contribute to smooth internal workflows, equitable employee onboarding experiences, and efficient administrative services infrastructure across the Medicaid Business Office.

In alignment with OHA's values and strategic goal to eliminate health inequities in Oregon by 2030, the person in this role will demonstrate ongoing development of personal cultural awareness and humility, and knowledge of social determinants of health and their impacts on health outcomes.  

For a full review of the position description, please click here.

Click Here to view a Dashboard of all current recruitments for the Medicaid Division.

• We offer exceptional medical, vision and dental benefit packages for you and your qualified family members with minimal out-of-pocket costs (member cost share is as low as 1% - 5%). Try this free virtual benefits counselor by clicking here: https://www.oregon.gov/oha/pebb/pages/alex.aspx 
• Paid Leave Days:
  • 11 paid holidays each year.
  • 3 additional paid personal business days each year.
  • 8 hours of paid sick leave accrued each month.
  • 8 hours of vacation leave accrued each month with increases every 5 years.
• Pension and Retirement plans. After six months of service, you may qualify for the Public Employee Retirement System (PERS). New employees may be enrolled in the Oregon Public Service Retirement Plan (OPSRP).
• Student Loan Forgiveness; Public Service Loan Forgiveness (PSLF) opportunity. The PSLF program may forgive student loan balances after you’ve made the equivalent of 120 qualifying monthly payments. 
• Optional benefits include short-term disability, long-term disability, deferred compensation savings program, and flexible spending accounts for health care and childcare expenses.
• Continuous growth and development opportunities.
• Click here to learn more and access a summary of State of Oregon benefits.

The Oregon Health Authority is committed to:

• Eliminating health inequities in Oregon by 2030
• Becoming an anti-racist organization
• Developing and promoting culturally and linguistically appropriate programs, and
• Developing and retaining a diverse, inclusive, and equitable workforce that represents the diversity, cultures, strengths, and values of the people of Oregon.

Minimum Qualifications:

Two years of secretarial or basic administrative support experience that includes records processing, generating documents, and gathering and sorting data; OR

An associate degree in general office occupations and one year of experience with records processing, generating documents, and gathering and sorting data; OR

An equivalent combination of education and experience.

Desired Attributes:

• Demonstrated experience and skill in providing excellent customer service, working collaboratively in a team setting, and engaging diverse groups and individuals from a person-centered perspective. 
• Demonstrated experience supporting meeting coordination, planning tools, and documentation to assist with collaborative planning, communication, and decision-making. 
• Ability to explain and offer basic guidance and technical assistance on agency procedures, forms, and administrative policies within established frameworks. 
• Ability to maintain confidentiality of agency records and a willingness to learn agency programs, operations, policies, and procedures. 
• Knowledge of health services delivery systems, particularly the Oregon Health Plan/Medicaid administration in Oregon. 
• Knowledge of policies, processes, and procedures related to internal business operations. 
• Knowledge of quality assurance and continuous process improvement procedures, including experience supporting auditing processes to ensure accuracy and compliance. 
• Ability to demonstrate proficiency in Microsoft Excel, Word, Outlook, and use of collaboration tools such as Microsoft Teams, SharePoint, and Smartsheet.

Working Conditions:

The work of this role may be conducted remotely with full access to the needed operating systems and technology. There are times that the work will need to be conducted onsite.

Directions to Apply:

Please fill out the online application and submit a resume and cover letter telling us about yourself and how your personal (lived), educational, and/or professional experience qualifies you for this position.

• External Applicants: Click the “Apply” button and submit your application. Click this link for the External Candidate job aid, and view this video for additional information.
• Current State of Oregon employees: Apply through your employee Workday account. View this job aid for assistance.

Resources:

• Workday will timeout after 20 minutes of inactivity.
• Workday performs best in Google Chrome.
• Check both your e-mail and Workday account for updates regarding this recruitment.
• Oregon Health Authority (OHA)
  • Oregon Health Authority Website
  • Mission, Vision and Core Values
  • Programs and Divisions
• Career Resources
  • State of Oregon Career Resources Page
  • Get Your Application and Resume Noticed
  • Ace the Interview
  • Search for State of Oregon jobs
  • How to Set Job Alerts

Additional Information:

• Visa Sponsorships: Oregon Health Authority (OHA) does not offer VISA sponsorship. Within three days of hire, you will be required to complete the US Department of Homeland Security’s I-9 form confirming authorization to work in the United States.  OHA is an E-Verify employer and will use E-Verify to confirm that hires are authorized to work in the United States.
• Pay Scale: Upon receiving a salary offer, we will conduct a pay equity assessment using the information provided in your application to determine your salary placement upon hire. To ensure a comprehensive evaluation, please make certain your application materials are up-to-date and thorough. Include relevant details such as your work history, education, volunteer work, lived experiences, and any other pertinent information related to the position you are applying for. Please visit the Pay Equity Project homepage to learn more.
• Background Check: If you are offered employment, your offer will be contingent upon the positive outcome of an abuse check, criminal records check, and driving records check. The information will be shared with the Oregon Health Authority (OHA), Office of Human Resources (OHR). Any criminal or founded abuse history will be reviewed and could result in the withdrawal of the offer or termination of employment.
• Veterans: If you are a veteran, you may receive veterans’ preference points. Click here for more information about veterans’ preference. If you checked that you are a veteran, you will receive a notice in your Workday inbox and will be required to provide your documents at that time. Veterans | Oregon Department of Veterans Affairs: 1-800-692-9666
• This recruitment may be used to establish a list of qualified applicants to fill current or future vacancies.

Questions?

If you have questions or would like assistance, including an accommodation request under the Americans with Disabilities Act, please contact Juan McGruder, HR Analyst, at juan.a.mcgruder@oha.oregon.gov.

TTY users, please use the Oregon Telecommunications Relay Service: 1-800-735-2900. For technical support, please call toll-free 1-855-524-5627, for customer service assistance.

Affirmative Action, Equal Opportunity, and Pay Equity:

The Oregon Health Authority is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, genetic information, or any other protected class under state or federal law. In addition, we do not discriminate, or screen applicants based on current or past compensation. To learn more about OHA’s mission, vision, and core values, click here.

The Oregon Health Authority is an equal opportunity, affirmative action employer committed to workforce diversity and anti-racism.