KO578 - Full-Time Senior Personal Assistant - West Village, NY

Overview

Seeking an experienced personal assistant for a high-net-worth principal in Downtown, NY.  The role is Monday through Friday with office hours and one remote day per week. This role does require unlimited flexibility and availability, however, you will be working with a team of personal assistants to ensure work life balance and longevity within the family office. This is not a role for an executive assistant. Someone with a minimum of 5 plus years of personal assistant work is best suited for this role. 

Responsibilities

• Runs daily personal errands for principal and family  
• Assists with personal/family agenda
• Books personal appointments
• Assists with arrangement of personal trips for Chairman and family/extended family
• Liaises with household staff for restock needs, placing orders/shopping as needed
• Assists the CoS with any property management needs:
  • Creation and management of all home and personal data, vendor, and personal accounts
  • Project management and delivery execution, as required in a support capacity
• Maintain family records, keeping and documenting detailed notes of preferences for the team’s reference
• Conducts research for personal projects
• Answers and screens a incoming phone calls, texts and emails  
• Work alongside other personal assistants to help with travel and entertainment logistics and plans. 

Qualifications

• Strong attention to detail, with exceptional organizational and time-management skills.
• Exceedingly flexible and able to prioritize in fast paced environment, and problem solve when needed. 
• Ability to prioritize tasks in a fast-paced, high-pressure environment and resolve issues efficiently.
• Highly flexible, proactive, and able to anticipate needs and challenges.
• Someone very intelligent with a creative mind is best suited for this team. 

Requirements

• ⁠Minimum of 5 years work experience as a personal assistant in a similar environment 
• Demonstrated ability to interact professionally and diplomatically with high-level executives, family members, and external partners, while maintaining the highest level of confidentiality.
• Excellent written and verbal communication skills, with the ability to clearly convey information and make informed decisions.
• Availability after normal business hours as required for the Principal’s needs and to support administrative staff as necessary in their evening or weekend roles.
• Ability to anticipate last minute changes. Must be able to be 10 steps ahead at all times
• Able to work independently
• Unflappable, calm under pressure, understands how to regulate their nervous system, when working solo
• Not overly corporate attitude (not stuffy and cold) 
• Understand the aesthetic of UHWIs and their preferred choices

Salary and Benefits

• $120-150k
• Full Medical insurance
• PTO