Administrative Coordinator - job 1 of 8

Department Overview

The Oregon Behavioral Health Coordination Center patient transfer coordinator receives and coordinates all inquiry and placement-based referrals for needing support through OBCC. Maintains on-going communication with involved facilities regarding bed availability, bed placement, and service capacities. Maintains accurate records of referral and admission documentation. Maintains multiple complex processes related to the patient’s county of residence, insurance coverage, and level of care needed in order to accurately support the patient and placement needs.

Function/Duties of Position

Phone Transfer Intake:

• continually receives and administers all incoming calls and inquiries about OBCC support services in a quick and accurate fashion. Gathers pertinent information from referral sources. Provides solution focused customer service

Coordination of Transfers:

• Obtains initial clinical, insurance, and demographic information. Navigates charting platform to utilize tools in order to find acceptable placement options. Continual follow up with referring and accepting locations at appropriate pre-defined intervals to help facilitate transfers Documentation: documents, maintains records, evaluates, and collects statistics relating to transfers, assessments, and patient needs.

Program & Team support:

• Attends department, facility, and staff meetings, trainings, and development activities. Participates in program planning and development. Maintains commitment to personal and professional development and continuing education by attending all mandatory in-services offered since last review. Conducts self in a manner which reflects the mission of Oregon Health & Sciences University.

Continuous Improvement:

• Continuous evaluation and development of program tools to ensure most accurate information is available and peak program optimization achieved. Supports leadership in feedback to both referent and accepting hospitals on processes, communication, and interpersonal interactions

Required Qualifications

• Four years of general office or secretarial experience; OR 

• An Associate’s degree or certificate in office occupations or office technology and two years of general office or secretarial experience; OR 

• A Bachelor’s degree and two years of general office or secretarial experience; OR 

• An equivalent combination of training and experience.

• Note: Successful completion of a formal OHSU Administrative Internship Program will substitute for one year of experience.  

• training as a medical scribe, CNA, MA, or equivalent relevant experience

Job Related Knowledge and Abilities (Competencies):

• Demonstrated ability to work in a high stress, high acuity setting.
• Demonstrated ability to adapt to rapidly and constantly changing work environment.
• Knowledge of medical terminology.
• Demonstrated ability to direct and control multiple critical communications events simultaneously.
• Demonstrated ability to work in a team-oriented, high stress environment with competing priorities, while also working independently.
• Demonstrated exceptional customer service skills; highly proficient in verbal. communications with widely diverse interactions.
• Experience with multiple phones with multiple lines and extremely high call volume.
• Type 50 WPM

Preferred Qualifications

• BS/BA in a behavioral health science field or equivalent experience.
• Three years’ work experience in a hospital setting; or 3rd party payor experience; or equivalent relevant experience.
• Experience working with all age behavioral health populations with either intake, triage, ED or inpatient experience.

Additional Details

• Shift work including weekends and holidays, scheduled and unscheduled overtime.

Benefits:

• Healthcare Options - Covered 100% for full-time employees and 88% for dependents, and $25K of term life insurance provided at no cost to the employee
• Two separate above market pension plans to choose from
• Vacation- up to 200 hours per year depending on length of service
• Sick Leave- up to 96 hours per year
• 8 paid holidays per year
• Substantial Tri-met and C-Tran discounts
• Additional Programs including: Tuition Reimbursement and Employee Assistance Program (EAP)

All are welcome

Oregon Health & Science University values a diverse and culturally competent workforce. We are proud of our commitment to being an equal opportunity, affirmative action organization that does not discriminate against applicants on the basis of any protected class status, including disability status and protected veteran status. Individuals with diverse backgrounds and those who promote diversity and a culture of inclusion are encouraged to apply. To request reasonable accommodation contact the Affirmative Action and Equal Opportunity Department at 503-494-5148 or [email protected].