Buyer's Admin - Produce
Overview
To assist the Produce Marketing Department and complete tasks as directed by multiple Produce Buyers.
Mon-Fri 8am-5pm Hours may change due to needs of the business or vacations.
-May require some weekend hours from time to time
Responsibilities
Accountabilities:
- Answer customer telephone calls, emails, and faxes in a proper manner. Answer questions, take messages, and handle requests. Ensure phones are always covered.
- Keypunch data into system as required.
- Assist customers, vendors, and co-workers where needed.
- Compile reports, email correspondence, and communicate to vendors/customers as needed. Update information in In Touch for customers, including weekly news reports, ads, new items, eShows, and product recalls.
- Maintain Produce Order Guide via keying price/retail changes, discontinued items.
- Responsible for processing credits, handbills, purchase orders, deal information, billbacks, related paperwork, faxing, and phoning when necessary. Facilitate Food Show by creating and maintaining flyers and vendor information.
- Compare weekly ads to inventory in Mainframe to ensure that enough product is on-hand to cover the ads.
- With general supervision, compose general office correspondence.
- Help organize the time and work of the Buyer.Load and maintain schedules in time and attendance system.
- Work with others in the Marketing Department as a team.
- Help maintain office in a neat and orderly fashion, and maintain files as needed.Handle information of a confidential nature.
- May be required to perform other tasks as necessary.
Qualifications
Desirable Qualifications:
- Associate degree or equivalent experience preferred.
- Proficient with Excel and Word.
- Typing skills at 45 WPM or higher.
- Excellent data entry and ten key skills.
- Ability to work with little supervision, anticipate situations before they arise, and develop solutions.
- Strong problem-solving skills, ability to meet deadlines and handle pressure.
- Strengths in multi-tasking and good organizational skills. Able to work for more than one person at a time.
- Ability to learn quickly and adapt to a changing and challenging environment.
- Flexible with work hours.
- Strong communication skills.
- Able to handle confidential information
Average salary estimate
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