Foundation Coordinator

WHO WE ARE

At The Lubetzky Family Foundation (LFF), created by KIND Snacks Founder Daniel Lubetzky, our mission is to combat antisemitism and all forms of hate. We pursue this mission through strategic grantmaking; partnerships with impact-driven organizations; and, when gaps exist, via our own entrepreneurial programs. Our philanthropic toolkit comprises private operating foundations, a donor-advised fund, and public charities founded and co-created by our team. Those include: 

• Frontline Builders: Mobilizing resources to support those on the frontlines of crisis and recovery.
• Builders Movement: Equipping citizens to overcome toxic polarization and to take action in spheres that shape culture and thought, including media, civics, and education - ultimately working to solve our toughest problems together. Right now, the team is launching a cluster of civic programs in Texas (Builders Texas).
• Builders of the Middle East: Creating content in Arabic, Hebrew, and English to promote anti-extremism and inspire the next generation of "builders" who will create a more stable, tolerant, and hopeful Middle East.
• PeaceWorks Foundation: Amplifying moderate voices for lasting peace in the Middle East. PeaceWorks’ flagship program is PeaceWorks on Campus, through which we bring Israeli and Palestinian peacebuilders to US campuses, offering an alternative to the binary dominating Middle East activism on campus.

Guided by the Builders Mindset – Compassion, Curiosity, Courage, and Creativity – we are always seeking new and meaningful opportunities to partner.

WHAT YOU’LL DO

As Foundation Coordinator reporting to the Chief of Staff at the Lubetzky Family Foundation, you will play a pivotal role in supporting the administrative, operational, and grantmaking functions of the organization. You will provide administrative support to the Chief Philanthropy Officer ensuring they’re fully equipped for success in their daily engagements while additionally supporting the Foundations grant making function and taking ownership of key operational systems including the shared Google Drive, LFF’s website, and the team’s CRM.

KEY RESPONSIBILITIES 

GRANTMAKING & ADMINISTRATIVE SUPPORT

• Conduct grantee organization due diligence by gathering and compiling materials for grant recommendations through research and direct outreach to grantees. 
• Prepare meeting briefings and capture meeting notes by identifying clear action items and proactively follow up to ensure timely execution and accountability.
• Provide calendar management for the key staff, proactively resolving scheduling conflicts and ensuring seamless coordination. 
• Manage the philanthropy teams expense reporting and budget reconciliation.
• Compile organizational updates and draft the monthly internal newsletter to keep teams informed and aligned.
• Compile and produce bi-annual board books for the Lubetzky Family Foundation.
• Oversee visitor relations in the NYC meeting space, delivering a welcoming and efficient experience for all philanthropic team members and guests.
• Handle incoming physical mail for all affiliated philanthropic organizations, maintaining organized and timely distribution.
• Oversee the Charitable Gift Matching Program, including processing requests through finance and curating recommended nonprofit organizations for team contributions during crises and disasters. 
• Support the philanthropy organizations with state charity renewal applications.

OPERATIONS & SYSTEMS MANAGEMENT

• Support the coordination of the annual leaders gathering and annual all-team summit by managing event planners, logistics, and on-site execution to ensure an impactful team experience.
• Maintain and optimize the organization of the shared Google Drive to ensure efficient access and collaboration.
• Manage the Lubetzky Family Foundation website, ensuring content accuracy and timely updates.
• Administer the organization’s CRM system, SmartSuite, including grants data entry, tracking, and pipeline management to support strategic philanthropic initiatives.
• Facilitate electronic document signing, supporting the preparation and execution of insurance forms, tax documents, conflict of interest disclosures, and other essential paperwork. 
• Partner with the IT team to support and facilitate system-related needs across departments, ensuring smooth technological integration and operational efficiency.

Oversee inventory and distribution of branded swag stored in NYC.

QUALIFICATIONS 

EDUCATION & EXPERIENCE 

• Bachelor’s degree.  
• 1-3 years of professional experience.

SKILLS & COMPETENCIES

• Detail-oriented with a proactive mindset, consistently driving process optimization, championing system adoption, and fostering operational excellence through rigorous attention to organizational hygiene.
• Exceptional organizational and time-management skills with the ability to prioritize tasks and meet deadlines. 
• Strong written and verbal communication skills, including professional email and document drafting.
• High level of discretion and confidentiality in handling sensitive information.  
• Demonstrated ability to work both independently and collaboratively in a fast-paced environment while navigating shifting priorities.  
• Proficiency in Microsoft Suite (Outlook, Word, Excel, PowerPoint).  
• Familiarity with virtual collaboration and project management tools like Google Workspace, Slack, CRM Systems, and Asana preferred.  
• Interest in nonprofit, philanthropic, or mission-driven organizations is highly valued.  

WHAT LUBETZKY FAMILY FOUNDATION OFFERS

• Competitive Annual Compensation: $65,000- $75,000
• Insurance: Excellent health, dental & vision insurance with company coverage options of 100%. 
• Paid Time Off: 25 Days (5 sick, 20 personal). 
• Retirement: 401K with company match. 
• Flexibility: Hybrid work opportunity
• Charitable Gift Matching Program: Support for causes you care about. 
• Impact: An opportunity to make an impact through your day-to-day work. 

EEO

At Lubetzky Family Foundation, we are committed to an inclusive workplace where diversity in all its forms is championed. Lubetzky Family Foundation is proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability status, gender identity, or veteran status. We also consider qualified applicants with criminal histories, consistent with legal requirements. For applicants with disabilities, our recruiting team will actively work with you to accommodate any needs in order for you to be able to interview at your best.  We will keep any medical information you provide confidential and separate from the rest of your application.