Administrative Assistant, Office of the President

Works with the Chief of Staff, President's Office, to ensure the President's calendar, travel arrangements and briefing materials are well-organized and timely. The successful candidate will be flexible, with the desire to work and learn in a fast-paced, dynamic environment.

Direct Supervisor   

Chief of Staff, Office of the President

Status                                    

Full-Time, Non- Exempt 
Hourly Rate $28.85

Grade 9      
No. Direct Reports 0                                                                

Target Weekly Hours       40

Location                                

2807 N Glebe (Main Campus)

Benefits Eligibility            

Yes

MAJOR DUTIES AND RESPONSIBILITIES

• Answers phone calls, manages the department email inbox, and supports visitors with a strong customer service focus.

• Manages a detailed and complex calendar, supports time management, and optimizes the President's productivity.

• Assists in managing logistics for internal and external meetings and handles reservations for two campus meeting spaces.

• Works cooperatively with the administrative assistants team, catering, facilities, campus safety, and other University partners in a collaborative manner.

• Carries out administrative duties such as copying, assisting with meeting briefing materials, etc.

• Assists with travel arrangements for President such as booking flights, cars, and hotel or restaurant reservations.

• Exhibits polite and professional communication in person and via phone, e-mail, and mail.

OTHER DUTIES AND ASSIGNMENTS

• Contributes to the success of Marymount University by performing other responsibilities as assigned.

JOB REQUIREMENTS

Education                                           

Must hold a high school diploma/ GED; Bachelor’s degree (BA, BS, etc.) preferred

Experience                                        

• Proficiency with appropriate software including: Microsoft 365 (Microsoft Word, Excel, and Outlook, Microsoft PowerPoint), and Adobe Acrobat

• Valid driver’s license and current automobile insurance

Licenses or Certifications            

None

Special Knowledge        

• Detail Oriented

• Strong Organizational Skills

• Writing Skills

• Professionalism & Discretion

• Problem Solving

• Excellent Verbal Communication and Interpersonal Skills

SPECIAL WORKING CONDITIONS

• In office (not hybrid)

Marymount University is an equal opportunity employer. Marymount University does not discriminate on the basis of race, color, national origin, sex, age, disability, religion, sexual orientation, gender identity and expression, marital status, pregnancy, veteran status or any other protected bases under applicable federal and local laws and regulations in any of its programs or its activities, including employment and admission.  The university also expressly prohibits any form of sex discrimination and sexual misconduct including sexual harassment, dating and domestic violence, rape, sexual assault, sexual exploitation and stalking in any of its programs or activities, including employment and admission.  For more information, please visit:  https://marymount.edu/student-life/health-wellness/title-ix-2/