Events Marketing Coordinator

TL;DR: We’re looking for a scrappy, detail-driven Events Marketing Coordinator to help bring Listen Labs to life at conferences, trade shows, speaking engagements, and more. Events are one of our biggest growth levers — how we meet customers face-to-face, tell our story, and build momentum in the industry.

You’ll own everything from booth logistics and vendor wrangling to on-site execution and post-event follow-up. No two weeks will look the same — one day you’re designing signage or picking swag, the next you’re flying out to make sure our booth looks perfect when the doors open.

Background

Listen Labs is an AI-powered research platform that helps teams uncover insights from customer interviews in hours - not months. We work with companies like Google, Microsoft, and Anthropic to help them analyze conversations, surface themes, and make faster, smarter product decisions.

We’re a 30-person startup backed by Sequoia, growing from $0 to a $10M run-rate in under a year. We move fast, care deeply about craft, and love working with people who take ownership of their work.

What You’ll Do

• Run point on everything events — from early planning and negotiating to on-site execution and post-event debriefs.

• Handle all logistics: booth setup, shipping, badge registrations, hotel blocks, and show services.

• Manage vendors and partners — exhibit houses, printers, A/V, swag suppliers, shipping, etc.

• Plan VIP dinners, happy hours, and side events that make us stand out beyond the expo floor.

• Keep our event calendar tight and make sure every team knows what’s coming up and when.

• Partner with Sales and Marketing to nail pre-event outreach (e.g., LinkedIn ads, etc.) and post-event follow-up.

• Coordinate internal participation — flights, staffing, event briefings, team dinners.

• Keep tabs on booth assets, signage, and swag inventory (you’ll probably have opinions on tote bags).

• Track budgets and ROI to help us decide where to double down next.

• Travel to events and make sure everything runs smoothly (~25% travel).

Who You Are

• 2–4+ years of experience in events, tradeshows, or field marketing.

• You love logistics and live in spreadsheets — deadlines, checklists, and run-of-show docs are your comfort zone.

• Hands-on and resourceful: you don’t wait for direction, you make things happen.

• Comfortable negotiating and managing vendors — you keep things moving without dropping details.

• Strong project management chops — able to juggle multiple events at once without losing sight of quality.

• Clear communicator who keeps everyone in the loop.

• You bring a data-driven mindset and know how to measure what worked (and what didn’t).

• Confident with Google Workspace, Figma, project management, and event platforms — bonus points if you’ve worked with attribution, Default, Apollo, or CRM tools.

• Thrive in a fast-moving startup where you get to build systems from scratch.

• Enjoy working in person 5 days a week in SF.

Life at Listen Labs

• Competitive Compensation: We’re backed by world-class investors, including Sequoia Capital, Conviction, AI Grant, and Pear VC, and offer competitive compensation packages with meaningful equity ownership.

  • Over $30B in market cap has been created in adjacent industries (Medallia, AlphaSense, GLG, Ipsos, Kantar). Our Sequoia partner, Bryan Schreier, was the first investor in Qualtrics—a $12B company tackling similar problems to ours.

• Benefits that Support You: Comprehensive healthcare and dental coverage, flexible time off to recharge, and an environment that values balance and trust.

• Room to Grow: As an early member of the team, you’ll have the opportunity to take on new responsibilities, shape processes from scratch, and grow alongside the company. We value people who want to stretch beyond their role and build something lasting.