About Us

Legora is on a mission: to redefine how legal work gets done. From the very start we have been very clear about the fact that we are not building a solution for lawyers, we are building it with them, because it is the only way to make sure it gets done the right way; working side-by-side every step of the way.

Our AI-native workspace empowers legal professionals not just to work faster - but to ask better questions, unlock new insights. Every day, we push the boundaries of legal tech to make complex processes smarter, faster, and more human. From thousands of documents analysed in minutes to intelligent workflows designed in collaboration with leading practices, we’re turning possibility into reality.

Today we are trusted by global firms like Cleary Gottlieb, Goodwin, Bird & Bird and Linklaters in over 40 countries, but we have no plans on stopping here. We ship fast, we iterate effectively, and we scale rapidly - not by accident, but by design.

When you join Legora, you become part of a team that believes "good enough" isn’t good enough and that the way to win is together, by empowering lawyers to do their best work with technology that truly understands them. If you’re excited by building from first principles, working with exceptional people, and accelerating change in a high-stakes, high-impact domain—then this is the moment and the place.

We’re not just shaping the future of legal tech — we’re defining it. Ready to join us in building the intelligent future of law?

The Role

We’re looking for an Office Manager to own and operate Legora’s New York office, ensuring it runs smoothly, efficiently, and in line with our culture of excellence, speed, and care. You will also be the first point of contact for everyone visiting the office, ranging from candidates to CEOs and law firm partners. You’ll be the primary on-site point of contact for all office-related needs in NYC, while reporting into our Operations team in Stockholm.

This is a hands-on operational role with wide responsibility: workspace setup, vendor and contract coordination, inventory and logistics, onboarding support, and day-to-day employee experience. You’ll keep the office running at a high standard, solve problems before anyone else notices them, and help establish scalable processes as our U.S. presence grows. As Legora grows rapidly in the U.S., you’ll play a critical role in supporting office moves, expansions into new states, and a continuous flow of new team members. We are currently moving into a 27,000-square-foot space at Union Square.

What You’ll Do

Office Operations & Facilities

• Manage daily operations of the NYC office, ensuring the space is fully functional, safe, compliant, and welcoming.

• Oversee building access, safety protocols, deliveries, equipment setup, meeting rooms, and space planning.

• Maintain office inventory, supplies, furniture, and workspace standards.

• Serve as the primary liaison with building management.

On-Site IT Operations Liaison

• Act as the on-site IT operations liaison in partnership with our global IT/Security teams.

• Coordinate and troubleshoot local IT needs (workstations, equipment, connectivity, conference room tech).

• Manage device distribution for new hires and maintain local hardware inventory.

• Support rollout of IT infrastructure improvements and security standards in NYC.

Vendor, Contract & Budget Management

• Source, onboard, and manage local vendors and service providers (cleaning, maintenance, IT, supplies, etc.).

• Track operational spending, process invoices, and monitor contract renewals.

• Ensure all vendors meet service-level expectations and safety/compliance requirements.

Employee & Visitor Experience

• Act as the first point of contact for visitors, using the reception area as your primary workstation.

• Create a high-quality office environment that reflects Legora’s culture and values.

• Support new hire onboarding, workspace setup, and office-related People/HR needs.

• Coordinate in-office meetings, events, and hospitality requests.

• Serve as the go-to person for all day-to-day employee needs.

US Expansion & Future Office Setups

• Partner with Stockholm Operations to support planning and execution of new office openings in additional U.S. states.

• Lead local logistics for site visits, buildouts, move-ins, and vendor sourcing in new markets.

• Help document scalable processes for multi-office U.S. operations.

Process, Compliance & Continuous Improvement

• Develop and maintain clear operational processes for the NYC office.

• Identify opportunities to improve efficiency, reduce costs, and enhance employee experience.

• Operate with independence while keeping global leadership aligned.

Who You Are

• Operationally strong — you bring structure, reliability, and follow-through.

• Hands-on and resourceful — you enjoy solving problems and stepping in wherever needed.

• Tech-savvy — comfortable with basic IT troubleshooting and coordinating technical setups.

• Commercially aware — you understand cost drivers, service levels, and vendor evaluation.

• Professional and service-oriented — you create an environment where employees and visitors feel supported.

• Collaborative — comfortable working across functions and time zones with a Stockholm-based HQ.

• Independent — able to operate with minimal day-to-day oversight.

What We’re Looking For

• 5–7+ years of experience in office management, operations, facilities, or similar roles (startup or fast-growth preferred).

• Experience managing an office end-to-end and acting as the primary on-site operator.

• Strong vendor management, logistics, and coordination skills.

• Experience with basic IT troubleshooting and device setup.

• Excellent communication skills and attention to detail.

• Must be legally authorized to work in the United States.

• Excitement about shaping the physical and operational foundation of Legora’s U.S. presence..

What's in it for you

• Build New York from the ground up - Play a key role in shaping Legora’s flagship US office in Union Square and set the standard for how our US workspaces run.

• High visibility and ownership - Be the primary operator and first point of contact for employees and visitors ranging from new hires to CEOs and law firm partners.

• Global collaboration - Work closely with our Operations team in Stockholm and partner with colleagues across New York, London, and other hubs as we expand.

• Career growth in operations - Gain hands on experience across office management, workplace experience, basic IT coordination, vendor and budget management, and US expansion projects.

• Cross functional impact - Partner with People, IT and Go To Market teams to create a seamless in office experience and support a rapidly growing US headcount.

• In person environment - Join a driven, in person team in our new 27k square foot Union Square office designed for collaboration and ambitious builders.

• Competitive package - Comprehensive salary, benefits and the tools you need to be successful in the role.

• Meaningful work - Your work directly shapes the daily experience of the team building how thousands of lawyers use AI.

• Benefits - US employees receive medical, dental and vision coverage, flexible paid time off plus company holidays, and a 401(k) with company match and automatic enrollment.

If you’re energized by creating a best-in-class workspace and supporting a team building the intelligent future of law — we’d love to talk.

Legora is an Equal Opportunity Employer

At Legora, we believe great teams are built on diversity of thought and experience. We’re proud to be an equal opportunity employer and committed to creating an inclusive, high-performance culture where everyone can do their best work. We welcome people of all backgrounds and don’t discriminate based on race, color, religion, national origin, gender, gender identity or expression, sexual orientation, age, disability, veteran status, or any other characteristic protected by law.