Events and Media Coordinator (Remote - Texas)

This position is posted by Jobgether on behalf of Pompa Program. We are currently looking for an Events and Media Coordinator in Texas (USA).

In this fully remote role with occasional travel, you'll support a dynamic executive team by managing high-impact schedules, coordinating media appearances, and overseeing all logistics related to live and virtual events. This position is ideal for a proactive and detail-oriented professional who thrives in fast-paced environments and enjoys being the central point of communication between departments, partners, and guests. Your work will ensure every guest feels valued and every experience reflects excellence — all while helping to elevate a mission-driven brand.

Accountabilities:

• Coordinate and maintain a dynamic executive calendar, ensuring readiness for meetings, interviews, and public appearances.
• Monitor email and Voxer communication, flagging high-priority messages and organizing inboxes for efficiency.
• Manage logistics for internal meetings, media interviews, podcasts, and live events — from scheduling to presentation prep.
• Act as the key liaison between the executive and multiple internal teams including PR, Marketing, Events, and Affiliates.
• Support the planning and execution of live and virtual events: coordinate venues, materials, travel, and setup.
• Ensure the executive is equipped for presentations with all required tools and materials.
• Collaborate with media teams for live filming and class recordings.
• Provide on-site support during events, including evenings and weekends when needed.
• Assist with campaign execution by aligning schedules across internal initiatives and external partnerships.
• Manage executive gifting processes and ensure thoughtful brand-aligned guest experiences.

• 3+ years of experience in event coordination, executive support, or media logistics.
• Exceptional organizational skills with the ability to multitask, prioritize, and anticipate needs.
• Strong interpersonal skills with a polished and warm communication style.
• Discreet and professional when handling sensitive information.
• Comfortable working independently in a remote setting and navigating fast-paced environments.
• Proficient in Google Workspace, Monday.com, scheduling platforms, and communication tools like Voxer.
• Preferred but not required: Experience supporting a public-facing executive, author, or influencer; familiarity with the health, wellness, or functional medicine space.

• Fully remote role (U.S.-based), with preference for Texas-based candidates.
• Competitive salary: $60,000–$65,000 annually.
• Opportunity to work on impactful events and campaigns with a purpose-driven organization.
• Collaborative, values-oriented work culture.
• Travel opportunities for live events and filming.
• Flexibility in daily schedule with periods of high event engagement.

Jobgether is a Talent Matching Platform that partners with companies worldwide to efficiently connect top talent with the right opportunities through AI-driven job matching.
When you apply, your profile goes through our AI-powered screening process designed to identify top talent efficiently and fairly.
🔍 Our AI evaluates your CV and LinkedIn profile thoroughly, analyzing your skills, experience, and achievements.
📊 It compares your profile to the job’s core requirements and past success factors to determine your match score.
🎯 Based on this analysis, we automatically shortlist the 3 candidates with the highest match to the role.
🧠 When necessary, our human team may perform an additional manual review to ensure no strong profile is missed.
The process is transparent, skills-based, and free of bias — focusing solely on your fit for the role.
Once the shortlist is completed, we share it directly with the company that owns the job opening. The final decision and next steps (such as interviews or additional assessments) are then made by their internal hiring team.

Thank you for your interest!

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