Procurement Coordinator

Overview

The Procurement Coordinator is accountable for providing  overall support to the administration of centralized procurement services, subaward payment management and the related administrative support for Supply Chain Management (SCM). This will span all requisitions to be ordered and paid from Jhpiego HQ in the US, working closely with Johns Hopkins University (JHU) Procurement and Jhpiego requestors.

This position will work in close collaboration with other members of the SCM team to serve our internal customers (requestors) to procure the goods and services needed achieve their programmatic and departmental goals.

In addition, this position will liaise with internal departments (Finance, Contracts Management Compliance Division [CMCD], Facilities Management) and the University to execute and manage procurements from the receipt of the requisition to vendor payment.

Responsibilities

JHU Systems

• Collaborate with the SCM Team to invite and/or confirm that all new vendors/ subrecipients have been set up in the requisite University Vendor Registration and Management System (SAP via Payment Works)
• Initiates the placement of new purchase orders, payment requests in SAP as assigned
• Tracks orders and engagements through the full procurement lifecycle, including the confirmation of vendor/subrecipient payments
• Engages with the University’s Shared Services Group to address and resolve delays, requested changes etc. with orders and payments in SAP
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Internal Customer Service & Coordination

• Receives, reviews and confirms all requisitions/ requests for goods and services initiated from, and to be procured through, Jhpiego HQ as assigned.
• Collaborates with SCM, CMCD and the requestor as assigned to identify, communicate and execute the process relevant to the specifics of the requisition as it relates to developing (as applicable) any:
• Contractual elements (Master Services Agreement [MSA] and Task Orders, Technical Service Agreement [TSC] etc.)
• Consultant processes, registry and forms for approval with JHU
• Conducts due diligence and follow-up to ensure the timely delivery of goods and services within the established timelines.

Communication/ Reporting

• Uses central SCM Ticketing System (JIRA) to log assignments, progress and updates on individual procurements and assigned tasks.
• Maintains a Summary Report, monitoring and providing updates on all active procurements with live estimated timelines.
• Ensures accessibility and visibility to the status of all active procurements to customers.
• Collaborate with the SCM and CMCD teams to catalog and maintain a listing of all MSAs including relevant information (including summary, vendor, doc#, owner and start/end dates etc.)
• Partners with the requestor in monitoring against plan relevant to contractual documents (MSA/TSC etc). Maintains central reporting/record.

Departmental Collaboration & Teamwork

• Supports the SCM team with time sensitive deliverables and special projects as needed
• Identifies and recommends opportunities for improvement of tools, forms, tracking, reporting, etc. for SCM.
• Collaborates with the SCM team to identify areas for improvement with systems and processes.
• Contribute to the implementation of solutions to increase departmental efficiencies and better serve our internal customers.
• Other duties as assigned

Required Qualifications

• High School Diploma  with 3 - 5 years working in procurement, logistics and/or administrative support
• Energetic and positive attitude with strong interpersonal skills
• Ability to take direction and follow institutional guidelines and procedures
• Ability to be flexible to meet schedule needs, and handle frequent unpredictable changes
• Ability to work in a complex environment with multiple tasks, short deadlines and intense pressure to perform
• Very strong organizational skills
• Ability to work as a committed team member by contributing in a positive, enthusiastic, engaged and collaborative manner
• Experience working in fast-paced, dynamic environment
• Highly dependable
• Sound problem-solving skills
• Ability to communicate with diverse groups and at all levels (influencing, coaching and advising)
• Strong decision-making skills and results-oriented approach
• Able to manage several major activities simultaneously
• Experience working in an international, multicultural environment, preferably in a professional office setting performing similar duties
• Interest in international development and supply chain
• Proficiency in MS Office - Word, Excel, PowerPoint, SharePoint, MS Team Sites

Preferred Qualifications

• Preferred: Bachelor’s Degree

• 5+ years working in procurement, logistics and/or administrative support

The salary range for this role is expected to be: $47,193 - $57,443

Total Rewards:

The referenced salary range is based on Johns Hopkins University’s good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/

Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines:JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.**Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.

The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate’s conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.

The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.

Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

EEO is the Law

Learn more:https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf

Accommodation Information

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at [email protected]. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit accessibility.jhu.edu.

RECRUITMENT SCAMS & FRAUD WARNING

Jhpiego has become aware of scams involving false job offers. Please be advised:

• Recruiters will never ask for a fee during any stage of the recruitment process.
• All active jobs are advertised directly on our careers page.
• Official Jhpiego emails will always arrive from a @Jhpiego.org email address.

Please report any suspicious communications to [email protected]

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