Meeting Coordinator

We are actively searching for a full-time Meeting Coordinator to add to our team. If you are amazing at multitasking, thrive while working independently, learn new technology quickly, and would list customer service as one of your best skills, we want to hear from you! 

We are excited to offer a flexible work schedule for our employees, including the option to work from home and/or in office at our Madison, WI headquarters.   

About Us 

Founded in 2006, we are an Association Management Company that specializes in managing medium-sized associations led by volunteers. Our headquarters is located in Madison, however most of our employees work remotely across the country.  

Our clients are associations in a wide variety of industries and range from local chapters to international organizations and professional societies. Learn more about us at ImpactAMC.com. 

About You 

The ideal candidate will have administrative experience and a background working on meeting and event logistics. A background working with nonprofit organizations and/or associations is preferred but not required. 

The best candidate will possess and/or be actively working to achieve the following skills: 

• Collaborative and adaptable:  

• Works effectively across multiple teams and departments. 

• Flexible with shifting priorities and diverse tasks. 

• Able to manage shifting priorities across clients. 

• Self-driven and efficient: 

• Ability to multitask, self-motivate, and work independently. 

• Attentive to details. 

• Resourceful and problem-solving. 

• Strong communicator: 

• Proactive, clear, and effective in both written and verbal communication. 

• Tech-savvy and a quick learner:  

• Expert with Microsoft Office products.  

• Outstanding ability to learn new software programs and quickly pick up on new processes. 

Job Duties 

This position will act as a member of Impact’s Events Team and assist in creating and managing successful, highly attended, and revenue generating events.  

Job duties are different every day. Our services are customized to each client, so you need to be flexible and eager to meet those needs.  

Duties include, but are not limited to: 

• Manage client systems and data, such as updating databases, websites, and shared folders. 

• Provide administrative and communication support, including answering phones, managing inboxes, and inputting/setting up content on a variety of technology platforms. 

• Event management work including: 

• Working on logistics or details for events or meetings.  

• Compiling or formatting content or documents.  

• Supporting client events, including attendance at client events which includes some travel. 

• Assisting with speaker coordination, sponsorship coordination, exhibitor coordination, and/or marketing of event. 

• Proactively keep their client teams up to date on work, priorities, and progress.  

• Regularly update procedures and maintain accurate documentation for all work they complete. 

• Other duties as assigned.

Offered Pay Range: $18.00-$23.00 per hour 

Offered pay will be within the listed range. A candidate's experience working in the association industry and multi-client environments will significantly contribute to the offered pay. Other factors considered include complementary skills or industries that are akin to Impact's, as well as certifications within the association/AMC industry. 

To be considered for the MC role, individuals must possess the following (with few exceptions):  

• Minimum of 1 year of administrative experience.  

• Minimum of 1 year event management experience. 

• Able to be available during Impact's core work hours: 9:00am - 3:00pm Central Time. 

• Preferred: Experience working with nonprofit organizations/associations. 

Why Work For Impact AMC? 

We offer a challenging and fun environment, an amazing team, and opportunities for advancement. We are a quickly growing company and value our employee’s input, suggestions, and feedback – you will feel valued, motivated, challenged, and encouraged! 

Benefits include: 

A fun and flexible work environment: 

• The opportunity to work remotely or in-office 

• Dog friendly office (consideration for team member allergies and preference is expected) 

• Four hours of flex time each week 

• Optional half-day on Fridays once all hours are completed 

Continuous learning and growth: 

• Regular paid professional development opportunities 

• Opportunities for advancement and internal movement 

Opportunities to connect with coworkers: 

• Monthly social events and regular team activities such as games, book clubs, informal chats, and more 

• Paid group and remote volunteer opportunities with local organizations 

Knowing you are valued member of the team: 

• Open and accessible communication with leadership 

• Encouraged company-wide recognition 

• An inclusive work environment 

Additional benefits: 

• Paid time off, medical, dental, vision, 401K, paid holidays, life insurance, short/long term disability, and wellness 
• Paid holiday time for full week between Christmas and New Years
• "Floating holiday" to be used as an additional day off to celebrate, rest, or spend time with family and friends

• Company-provided equipment and technology 

See more about our benefits at ImpactAMC.com. 

Impact embraces diversity and equal opportunity in a serious way. We are committed to fostering a culture of diversity, inclusion, equity, anti-racism, and cultural competence among our leadership, staff, and members. We recognize that diverse teams make the strongest teams and we encourage people from all backgrounds to apply.