Marketing Project Manager

This role requires travel to Dallas for approximately 4–5 weeks annually.

Position: Marketing Project Manager 

Reports To: Senior Operations Manager, Marketing

Location: Hybrid - Dallas/Fort Worth area, TX

Schedule: CST Hours

About Us

HighLevel is a cloud-based, all-in-one white-label marketing and sales platform that empowers marketing agencies, entrepreneurs, and businesses to elevate their digital presence and drive growth. We are proud to support a global and growing community of over 2 million businesses, from marketing agencies to entrepreneurs to small businesses and beyond. Our platform empowers users across industries to streamline operations, drive growth, and crush their goals. HighLevel processes over 15 billion API hits and handles more than 2.5 billion message events every day. Our platform manages 470 terabytes of data distributed across five databases, operates with a network of over 250 microservices, and supports over 1 million domain names.

Our People

With over 1,500 team members across 15+ countries, we operate in a global, remote-first environment. We are building more than software; we are building a global community rooted in creativity, collaboration, and impact. We take pride in cultivating a culture where innovation thrives, ideas are celebrated, and people come first, no matter where they call home.

Our Impact

Every month, our platform powers over 1.5 billion messages, helps generate over 200 million leads, and facilitates over 20 million conversations for the more than 2 million businesses we serve. Behind those numbers are real people growing their companies, connecting with customers, and making their mark—and we get to help make that happen.

Learn more about us on our YouTube Channel or Blog Posts

Who You Are

As the Marketing Project Manager you will play a pivotal role in driving the success of HighLevel’s event experiences by combining a strategic marketing mindset with strong project management execution. You will manage marketing-specific tasks and act as the primary liaison between the Events, Product Marketing, and Business Development teams. Your ability to organize, strategize, and execute will directly contribute to the efficiency and impact of our go-to-market initiatives and community presence.

This role is ideal for an experienced project manager with a solid foundation in marketing someone who understands how campaign elements, audience engagement, and brand consistency tie into project timelines and deliverables. You thrive in fast-paced, dynamic environments and are passionate about events, marketing strategy, and cross-functional collaboration.

• Manage Marketing Projects:
• Lead end-to-end project management for a variety of marketing initiatives, including virtual and in-person events and marketing campaigns. 
• Collaborate with internal teams and external partners to align on goals, manage timelines, and execute cross-functional deliverables.
• Coordinate logistics for promotional efforts, content development, stakeholder communications, and post-campaign wrap-up activities.
• Collaborate with Key Teams:
• Serve as the central connection point between the Events, Product Marketing, and Biz Dev teams for co-marketing initiatives.
• Translate event and partnership needs into actionable marketing plans.
• Host kickoff meetings, facilitate weekly standups, and report on project status.
• Ensure Operational Excellence:
• Own timelines, task tracking, and creative routing for event-driven marketing deliverables.
• Anticipate blockers and escalate as needed to ensure smooth execution.
• Independently screen, prioritize, and build timelines for projects related to virtual and in-person events.
• Help develop frameworks and templates to improve planning consistency across events.
• Own Post-Project Execution:
• Track post-event tasks such as lead routing, performance recap summaries, and marketing retros.
• Collaborate with PMMs and stakeholders to analyze impact and iterate on campaign effectiveness.
• Additional Responsibilities:
• Other duties may be assigned and/or modified as business needs evolve.

• Project Management Expertise:
• Proven ability to manage multiple projects simultaneously in a high-pressure, fast-paced environment with high expectations.
• Skilled in developing and maintaining project timelines, marketing plans, and cross-functional deliverables.
• Strong organizational skills and ability to manage shifting priorities across in-person and virtual event types.
• Collaboration and Communication:
• Strong interpersonal skills to act as a liaison between Events, Product Marketing, Biz Dev, Affiliate and other cross-functional teams.
• Exceptional written and verbal communication skills for effective coordination with internal teams and external partners.
• Comfort managing stakeholder expectations and building alignment across departments.
• Strategic Thinking and Process Improvement:
• Ability to implement repeatable processes and templates to streamline recurring tasks.
• Experience managing integrated marketing campaigns for events (pre/during/post).
• A proactive problem-solving mindset to identify risks early and address them with clarity.
• Preferred Skills:
• Familiarity with marketing tools and project management software (e.g., ClickUp, Asana, Trello).
• Background in both virtual and in-person event marketing.
• Experience in a remote, high-growth SaaS environment is a plus.
• Comfort with tools like Slack, Google Workspace, Figma, and Zoom.
• On-site Event Coordination Experience
• Experience/Education/Certifications Required
• Bachelor’s degree in marketing, communications, business, or a related field (preferred) or equivalent work experience.
• 2+ years of project management experience, ideally in a marketing or event-focused environment.
• Travel - 10% 

Equal Employment Opportunity Information

The company is an Equal Opportunity Employer. As an employer subject to affirmative action regulations, we invite you to voluntarily provide the following demographic information. This information is used solely for compliance with government recordkeeping, reporting, and other legal requirements. Providing this information is voluntary and refusal to do so will not affect your application status. This data will be kept separate from your application and will not be used in the hiring decision.

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