Project Coordinator
Skills
- Familiarity with project management/PSA tools (e.g., Cloud Coach, Salesforce, Smartsheet, Excel)
- Experience with time entry processes and invoice preparation/support
- Strong organizational skills and attention to detail for project documentation and tracking
- Good written and verbal communication for stakeholder follow-up and coordination
- Ability to manage competing priorities and escalate issues appropriately
- Basic financial/administrative aptitude for reviewing timesheets and supporting invoice reconciliation
Responsibilities
- Coordinate initial resource assignments for Closed-Won opportunities and maintain project rosters throughout engagements.
- Update and maintain project setup, templates, file structures, and access permissions in Cloud Coach and related tools.
- Monitor and follow up on time entry compliance; prepare time data for forecasting and invoicing.
- Review submitted time and supporting documentation prior to invoice generation; coordinate invoice routing and approvals with Finance and PMs.
- Maintain project documentation (status reports, RAID logs, trackers, budget summaries) and support project closeout activities.
- Track staffing changes, address conflicts and overallocations, and assist with forecast accuracy.
- Support PMO governance by monitoring playbook adherence, tracking performance metrics, and maintaining a central knowledge base.
Education
- Four-year degree preferred or equivalent combination of education and experience
- 2+ years experience supporting project delivery in client-facing professional services
- Resourcing or project management experience preferred
- Familiarity with Cloud Coach and/or NetSuite is a plus
Benefits
- Fully remote role with flexible work location across Canada, the United States, or the United Kingdom (must have proper work authorization)
- Competitive salary and potential bonus/compensation components
- Professional development and training opportunities
- Paid time off and standard company holidays
- Retirement savings plan and/or pension where applicable
- Inclusive, equal-opportunity employer and collaborative team environment
Average salary estimate
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