Fast Facts

Join the Exploratorium as a Project Coordinator, where you'll provide crucial administrative support to facilitate transformative learning experiences in science education for educators and leaders.

Responsibilities: Coordinate project timelines, logistics for workshops and events, manage financial processes including invoices and budget tracking, and serve as the main communication point for participants and stakeholders.

Skills: Strong organizational and time management abilities, excellent communication skills, proficiency with Google Workspace and database management, and budgeting experience.

Qualifications: Bachelor's degree and three years of administrative experience or equivalent, with a preference for experience in project coordination within educational or non-profit settings.

Location: Position based in San Francisco, CA with no remote options.

Compensation: $41 - $43 / Hourly

SUMMARY

The Exploratorium has been a professional home and hub for preK-12 teachers and leaders and a local laboratory for global science learning for decades. The Exploratorium Teaching & Learning Department works with educators and leaders in both formal and informal settings to create and facilitate transformative learning experiences for educators that impact science teaching and learning. Our team’s inquiry-based pedagogy is foundational to the work of the Exploratorium. We work with formal and informal educators around the world, prioritizing the San Francisco Bay Area and California as well as the needs of undersupported teachers, leaders, and learners.

The Project Coordinator is a key administrative support position for the team, and is responsible for providing administrative, logistical, and financial coordination for projects housed within the Teaching & Learning Department. This position reports to the Director, PK-12 Teacher Professional Learning.

ESSENTIAL FUNCTIONS

Project Support

• Monitor and support the management of projects and events, and coordinate all team members involved to keep timelines, scheduling and workflow on track; serve as back-up when needed
• Coordinate supplies, space, schedules, catering and logistics for workshops, meetings and other events or special projects

Administrative Support

• Process and track invoices, reimbursements and participant stipends, and manage monthly credit card reconciliation process
• Assist with contract administration, budget preparation, tracking and reclassifying expenses and revenue
• Maintain and populate the Teaching & Learning Salesforce database, prepare and generate data for reporting purposes

Communication

• Manage workshops and event registration and communication, serve as a contact point for participants, visitors and other internal and external stakeholders requesting assistance or information about Teaching & Learning programs 
• Serve as the primary point of contact for alumni and other educators requesting assistance or information about Teaching & Learning programs
• Coordinate and maintain written information and updates about Teaching & Learning programs for internal and external audiences
• Perform additional duties as assigned

MINIMUM QUALIFICATIONS

• BA/BS degree and three years of administrative experience OR an equivalent combination of education and work experience
• Prior experience in project and event coordination, particularly in a non-profit institutional or educational setting
• Excellent interpersonal, communications and problem-solving skills
• Exceptional organizational and time management skills; precise and detail-oriented; able
• to multi-task and handle multiple priorities
• Strong computer skills, including Google Workspace and database experience
• Experience with budgets, expenses and simple accounting
• Ability to work independently and in a team environment
• Ability to represent the Teaching & Learning Department in a positive and professional manner, and to provide outstanding service to all visitors; self-motivated, flexible individual with strong communication and leadership skills
• Ability to work on some weekends, evenings, and early mornings

PREFERRED QUALIFICATIONS

• Experience working with Salesforce

PHYSICAL REQUIREMENT

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Able to utilize a computer and general office equipment
• Able to move from place to place which may include standing and/or walking for extended periods of time
• Able to reach, twist, push, pull, lift and carry up to 50 pounds short distances

APPLICATION DEADLINE

This position is open until filled

HOW TO APPLY

This is a regular, full-time (37.5 hours per week), exempt, union position that includes benefits. The starting range for this role is $41.37 to $43.79. This range represents steps 1-3 on a 6-step union pay scale. Please, no phone calls in regards to this job. To apply, please visit the Exploratorium job page.

The Exploratorium is proud to be an equal opportunity employer and values diversity, inclusion and respect. We welcome and strongly encourage applicants from all backgrounds. All qualified applicants will receive consideration for employment.

Exploratorium

Piers 15/17, San Francisco, CA 94111

Website: https://www.exploratorium.edu/about/jobs. No phone calls, please

The Exploratorium is committed to an inclusive workforce.