Assistant to the COO and CFO

Overview

Copley Hospital, located in Morrisville/Stowe VT, is looking for an Assistant to the COO & CFO. This position is part of the Administration Team and will provide support to the Chief Operating Officer and Chief Financial Officer as well as the department. This individual will be responsible for providing a variety of operational, administrative, and support services, including taking phone calls/messages, managing schedules, composing correspondence, developing meeting agendas, drafting and distributing meeting minutes, and coordination of special projects. 

This is a Full-Time position (PT available).

Copley Hospital has a variety of shifts available across Full-Time, Part-Time, and Temporary needs. Please consider applying to discuss how your availability may align.

Compensation: Negotiable.

An offer of employment may vary based on factors such as experience, education, skill, internal equity, and market data.

Responsibilities

• Facilitates and completes administrative and special projects as assigned by COO, CFO or other Admin staff.
• Provides administrative support to COO & CFO, which might include agenda preparation, minute/note taking, preparing meeting materials, scheduling meetings, etc.
• Attends meetings as required and completes administrative duties as assigned.
• Fields visitors and calls, and refers them to the appropriate individual for resolution and follow up.
• Occasional flexibility of working hours is needed as some meetings may be scheduled for early morning, lunch time, or evenings; however, this is rare and ample notice would be given.
• Assists in the coordination of events for Administration, Board, and Medical Staff as assigned.
• Follows through on assignments, and tracks decisions and recommendations that are made at meetings to ensure they are completed in a timely manner.
• Composes correspondence as appropriate and assigned.
• Proofreads and edits documents as requested.
• Utilizes various systems to support administrative documentation and education including Policy Manager, Elsevier, BoardEffect, and Veralon (training is provided.)
• Interacts occasionally with local, state, and national organizations in a professional manner. Facilitates communications between Administration and various constituent groups, both internal and external.
• Identifies areas of improvement relating to administrative efficiency and develops plans to improve performance.
• Coordinates schedules around lunch and time off with other Admin support staff to ensure appropriate coverage in the Department.
• Other duties as assigned to ensure the smooth operation of Administration.

Qualifications

Experience:

• One or more years of practical support services experience in a healthcare or business setting.

Skills:

• Must have effective communication (verbal and written), organizational and administrative skills.
• Must be able to manage internal and external relationships, displaying maturity, integrity and a high degree of professionalism.
• Must be able to work effectively under stressful situations.
• Must have excellent computer skills using Microsoft Office Products (Outlook, Word, Excel, and Power Point).