Events Associate, Marketing and Communications

About the Organization

ClimateWorks Foundation is a global organization committed to our mission: to end the climate crisis by amplifying the power of philanthropy. Since 2008, ClimateWorks has granted over $2 billion to more than 850 grantees in over 50 countries. We helped grow the field of climate philanthropy to where it stands today, establishing infrastructure, global networks, and momentum for continued growth. Through our Global Programs and Services, we equip philanthropy with global knowledge, networks, and solutions to drive climate progress.

●        Scaling solutions: Our collaborative Global Programs — focused on solution areas including carbon dioxide removal, cooling, industry, transportation, and more — produce results that are bending the greenhouse gas emissions curve. From the U.S. to Europe, China, Brazil, and beyond, we collaborate with a diverse community of funders, NGOs, and climate leaders to accelerate just and equitable climate solutions.

●        Guiding and supporting funders: Our Global Services provide funders with comprehensive resources to assess, build, evolve, and execute high-impact climate-giving strategies. Our Global Intelligence service equips funders and the climate community with climate insights to pinpoint opportunities for impact and philanthropic insights to help identify investment priorities. We facilitate Global Collaborations that enable funders to increase individual and collective impact. Our Global Grantmaking services enable funders to invest in climate solutions around the world.

●        Fostering collaboration, exploration, and growth: Our collaborative approach and commitment to learning ensures that we continuously explore innovative ideas and emerging opportunities — all with the aim of scaling philanthropy-supported initiatives to help end the climate crisis.

As experts in climate science, public policy, economic and social analysis, and strategic philanthropy, ClimateWorks’ staff understands the multi-faceted challenges and opportunities of climate change. We are researchers, strategists, collaborators, and grantmakers who care passionately about our mission. For more information, please visit www.climateworks.org.

Department Summary

Climate change is one of the defining issues of our time – impacting our health, our safety and our livelihoods now and for generations to come. Despite growing awareness and increased public mobilization on this issue, we are not yet on track to contain this threat. But we can be. Humanity has the solutions and the pathways to end this crisis, and collectively we can make this decade be the one for climate action.

Sounds compelling? We think so too. The Marketing and Communications team at ClimateWorks Foundation has a key role to play in building awareness, generating funder interest, and promoting philanthropic collaborations that can help end the climate crisis. We’re a small but mighty team, working to expand the organization’s impact, outreach, and engagement to funders, partners, and grantees globally. Events are a vital part of advancing our mission, creating opportunities to connect with our partners to share learnings and spark the collaborations needed to accelerate climate solutions.

Job Summary

The Events Associate provides critical project management, logistics, and communications support to ensure the successful execution of major organizational events — including all-staff retreats, in-town weeks, and key external events. This role serves as the operational backbone of the events function, ensuring deadlines are met, budgets are protected, best practices are followed, and all event communications are clear and consistent.

By managing the details end-to-end — from vendor coordination to event technology platforms to internal production timelines — the Events Associate enables senior leadership to focus on strategy, content, and organizational priorities. This position is ideal for a highly organized, detail-oriented professional who thrives in a highly collaborative, cross-functional environment and wants to directly impact the effectiveness, efficiency, and professionalism of our organization-wide events.

Essential Tasks  

Event Logistics & Coordination

● Lead operational planning and execution of internal and external events under the direction of the Events Manager.

● Serve as the project management hub — tracking milestones in Asana, enforcing deadlines, and ensuring all stakeholders deliver on time.

● Coordinate with vendors, venues, and internal teams to secure travel, lodging, catering, and technology support for internal staff events (In-Town Week and All Staff Retreat).

● Manage intake and scoping of new event requests, helping shape agendas, staffing needs, and timelines from the outset.

● Act as a point of contact for staff inquiries regarding the event planning process, providing clear guidance on expectations and responsibilities.

Event Platform & Tool Administration

● Build and manage customized event registration forms and attendee lists tailored to event objectives.

● Create and maintain event websites using Stova/Cvent (or similar), ensuring consistent branding and accessibility standards.

● Draft and distribute event-related communications via the organization’s email marketing platform to drive timely response and engagement.

● Maintain a centralized repository of event assets, templates, and documentation for efficiency and knowledge-sharing.

● Partner with the IS&T to maintain existing tools and lead the rollout of new event management systems.

Required Qualifications

● 3–5 years of experience in event coordination, project management, or operations in a fast-paced, cross-functional organization.

● Proven ability to manage complex logistics with precision and efficiency.

● Strong proficiency in Salesforce and Asana

● Highly organized, detail-oriented, and skilled at keeping others accountable to deadlines.

● Excellent written and verbal communication skills; comfortable interacting with senior leadership.

● Flexible, proactive, and able to adapt quickly as needs evolve.

● Able to remain calm under pressure, successfully managing shifting priorities with problem-solving skills.

● Experience managing event budgets and vendor relationships is a plus.

● A Cvent certification is preferred, not required.

Compensation

ClimateWorks offers an excellent benefits package and a competitive salary that is commensurate with experience (geographic differential applied based on location). The following salary range is for candidates bases in the United States.

Salary Range (Bay Area / NYC): $80,000 - $85,000 annually

Salary Range (Other US): $75,000 - $80,000 annually

***ClimateWorks strives to create an equitable culture of transparency and fairness.

Location

ClimateWorks Foundation is based in the San Francisco Financial District. This position is classified as U.S. Flexible. Exceptional candidates can work from the SF office or from other locations, geographic differential applied to compensation based on local cost of labor.

Equal Employment Opportunity

We are committed to equal employment principles. We strive to find ways to attract, develop, and retain the talent needed to meet business objectives, and to recruit and employ highly qualified individuals representing the diverse communities in which we live.

Our employment policies and decisions on employment and promotion are based on merit, qualifications, performance, and business needs. We make the decisions and criteria governing the employment relationship with all employees in a nondiscriminatory manner, without regard to race, color, age, national origin, religion, sexual orientation, gender, gender identity, marital status, sex (including childbirth, breastfeeding, and related medical conditions), pregnancy, uniform service member and veteran status, citizenship status, disability, protected medical condition, genetic information, or any other status protected under applicable federal, state, or local laws. Support and belief in this principle is a basic responsibility of all employees.

This policy extends to all aspects of our employment practices, including but not limited to recruiting, hiring, discipline, termination, promotions, transfers, compensation, benefits, training, leaves of absence, and other terms and conditions of employment. 

Application Process

All qualified candidates are encouraged to apply as soon as possible. To be considered for this position, interested candidates must submit a resume, cover letter, and event plan and run-of-show from an event you personally managed–with sensitive info removed if needed. This position will remain open until filled. Employment at the ClimateWorks Foundation is at-will.

ClimateWorks offers an excellent benefits package:

Healthcare Plans:

Multiple options available through Kaiser & UHC

• HMO - 100% coverage for employee and dependents
• POS - Employee pays difference beyond HMO coverage (3 out of 4 POS options are at 100% coverage for employee and dependents)
• Dental –100% coverage for employee and dependents
• Vision – 100% coverage for employee and dependents

Fertility Benefit

• Fertility care through Carrot Fertility. Access to on-demand doctor-approved content, pregnancy support, and virtual chats with medical, legal, and regulatory experts.

Disability Benefit (long and short-term)

Life Insurance (3x base salary up to $750k for employee only)

PTO

• 20 days (1st year)
• 25 days (2nd - 8th year)
• 30 days (9th year)

Holidays

• 11 Observed and 2 floating

401k Plan

• After 6 months of service, CWF automatically contributes 9% of gross earnings per pay period to retirement fund*
• After 6 months of service, CWF matches 100% of employee contributions up to a max of 6% of gross earnings per pay period*