Senior Executive Affairs Coordinator (1844) - Director's Office SFO (PEX)

APPOINTMENT TYPE: This is a Permanent Exempt (PEX) (Category 18) position.  This position is excluded by the Charter from the competitive civil service examination process and incumbents are “at will” and shall serve at the discretion of the Appointing Officer.  

Specific information regarding this recruitment process is listed below:

• Application Opening: August 27, 2025
• Application Deadline: This job announcement may close at any time after 5:00 p.m. PDT on September 5, 2025; interested applicants are encouraged to apply as soon as possible.
• Salary Range: $110,266 to $134,056
• Recruitment ID: PEX-1844-158721

Working at SFO:

San Francisco International Airport (SFO), an enterprise department of the City and County of San Francisco, has a workforce of approximately 1,900 City employees and is committed to being a diverse, equitable, and inclusive employer.

SFO is more than an airport—we are a dynamic organization where employees collaborate with a wide range of stakeholders to support global travel, economic development, and public service. We are recognized as a leader in environmental sustainability, equity, and forward-thinking infrastructure, and continue to be at the forefront of transforming the travel experience.

Our mission is to deliver an airport experience where people and our planet come first.

Our Vision, Mission, and Core Values shape our culture and operations as we continue to build a supportive, purpose-driven workplace where all employees can thrive.

Learn more about careers at SFO at flysfo.com, and follow us on Facebook, Instagram, YouTube, LinkedIn, Bluesky and Threads.

Under general supervision, the Senior Executive Affairs Coordinator will manage the office, supervise staff, and perform challenging analytical, administrative, and project management functions in support of Executive Management (C-Suite).

Essential functions and duties include:

• Oversee critical day-to-day administrative and often highly confidential matters expeditiously and effectively with the utmost discretion; manages various incoming requests and tracks through to successful completion; monitors the office budget to maximize use of existing resources; and reviews complex calendars to ensure accuracy and assists with preparing the executive for meetings and briefings.
• Write, review, edit, and package a wide variety of documents and public records, including letters, memoranda, meeting agendas, and supporting documents, and reports for executive-level review and dissemination.
• Supervise administrative professional staff which includes developing schedules, setting expectations, developing standard operating procedures, training, and proving performance feedback.
• Develop and recommend policies, procedures, and work practices and make recommendations and implement changes when needed.
• Perform research and analysis by consulting with colleagues, evaluating information, conducting needs assessments, writing reports, preparing documentation, making recommendations, and presenting concise reports and data to senior leadership. 
• Coordinate and monitor management programs, projects, and functions; utilizes database software and graphics to convey strategic and analytical data; assists in developing strategic projects, coordinating meetings, and facilitating presentations to promote collaborative efforts across the Airport.
• Promote solid relationships by providing a bridge for smooth communications between Executive Leadership, staff, business partners such as contractors, vendors, and project managers, as well as members of the public. 
• Proactively manage frequent domestic and international travel and arranges complex and detailed travel schedules; coordinates with senior leadership and advisors to plan itinerary and meeting schedule; and reconciles and processes expense reimbursements.
• Complete other related duties and special projects as required.
• Perform other functions outlined in the 1844 Job Class Specification

Minimum Qualifications:

Every application is reviewed to ensure that you meet the minimum qualifications as listed in the job ad. Please review our articles on Employment Application and Minimum Qualifications and Verification of Experience and/or Education for considerations taken when reviewing applications. 

1. Education: Possession of a Baccalaureate Degree from an accredited college or university with major coursework in public or business administration, accounting, finance, economics, social sciences, education or related fields, or other subject areas closely related to a specific departmental program or function

AND

2. Experience: Three (3) years full-time equivalent experience performing professional-level management and/or administrative duties in functional areas such as: program/office/operations management, budget development and/or administration, development and administration of contractual agreements and/or grants, or other closely related functional areas

Substitution: Applicants may substitute up to two (2) years of the required education with additional qualifying experience in program/office/operations management, budget development and/or administration, or contract/grant administration. 

Applicants must meet the minimum qualification by the final filing date unless otherwise noted.

One year full-time employment is equivalent to 2,000 hours (2,000 hours of qualifying work experience is based on a 40 hour work week). Any overtime hours that you work above 40 hours per week are not included in the calculation to determine full-time employment.

Desirable Qualifications:

• Being detail-oriented and organized are some of your strongest qualities. You enjoy being involved in several projects and are talented at managing expectations and your own time. You love collaborating across teams and are personable, helpful, and motivated.  
• You have exceptional communication, writing, and proofreading skills. Leveraging these skills to improve the work of those around you is something that you genuinely enjoy.
• You are a strong team player who work well under deadlines and thrive in a fast-paced environment. Others compliment you for being highly organized, emotionally intelligent, and a comprehensive problem solver. 
• You are an advanced-level user of Microsoft Office Suite, have experience using various mobile devices and communication platforms, and can perform simple troubleshooting of technology issues.

Verification:
Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process. If education verification is required, information on how to verify education requirements, including verifying foreign education credits or degree equivalency, can be found at https://sfdhr.org/how-verify-education-requirements.

Note: Falsifying one’s education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco. All work experience, education, training and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline. Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications.

Resumes will not be accepted in lieu of a completed City and County of San Francisco application.

Applications completed improperly may be cause for ineligibility or disqualification.

Selection Procedures:

The selection process will include evaluation of applications in relation to minimum requirements.  Applicants meeting the minimum qualifications are not guaranteed advancement to the interview.  Depending on the number of applicants, the Department may establish and implement additional screening mechanisms to comparatively evaluate the qualifications of candidates.  If this becomes necessary, only those applicants whose qualifications most closely meet the needs of the Department will be invited for an interview.

Note: Applicants who meet the minimum qualifications are not guaranteed to advance through all steps in the selection process.

Transportation Security Administration (TSA) Security Clearance: Candidates for employment with the San Francisco Airport Commission are required to undergo a criminal history check, including FBI fingerprints, and Security Threat Assessment in order to determine eligibility for security clearance and may be required to undergo drug/alcohol screening. Per Civil Service Commission Rule Section 110.9.1, every applicant for an examination must possess and maintain the qualifications required by law and by the examination announcement for the examination. Failure to obtain and maintain security clearance may be basis for termination from employment with the Airport Commission.

Additional Information Regarding Employment with the City and County of San Francisco:

• Information About the Hiring Process
• Conviction History
• Employee Benefits Overview  
• Equal Employment Opportunity 
• Disaster Service Worker
• ADA Accommodation
• Veterans Preference
• Right to Work
• Copies of Application Documents
• Diversity Statement

How to Apply:

All job applications for the City and County of San Francisco must be submitted through our online portal. Please visit https://careers.sf.gov/ to begin your application process. No other methods of application will be accepted.

• Select the “I’m Interested” button and follow the instructions on the screen.

Computers are available for the public (9:00 a.m. to 4:00 p.m. Monday through Friday) to file online applications in the lobby of the Department of Human Resources at 1 South Van Ness Avenue, 4th Floor and at the City Career Center at City Hall, 1 Dr. Carlton B. Goodlett Place, Room 110.

Ensure your application information is accurate, as changes may not be possible after submission. Your first and last name must match your legal ID for verification, and preferred names can be included in parentheses. Use your personal email address, not a shared or work email, to avoid unfixable issues.

Applicants may be contacted by email about this recruitment and, therefore, it is their responsibility to ensure that their registered email address is accurate and kept up-to-date. Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter. To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (@sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com, @sfpl.org, @dcyf.org, @first5sf.org, @famsf.org, @ccsf.edu, @smartalerts.info, and @smartrecruiters.com).

Upon successful submission, applicants will receive a confirmation email from [email protected]. Keep this email for your records. If you do not receive it, your application was not submitted successfully.

All your information will be kept confidential according to EEO guidelines.

Recruitment Analyst Information: If you have any questions regarding this recruitment or application process, please contact the Rie Butler via email at [email protected].

The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.