Assistant Materials Coordinator (1942) - Facilities - SFO - (162944)

This is a Position-Based Test conducted in accordance with CSC Rule 111A. Learn more about the City’s hiring process here: https://careers.sf.gov/knowledge/process/

Specific information regarding this recruitment process is listed below:

• Application Opening: Thursday, January 15, 2026
• Application Deadline: Interested applicants are encouraged to apply as soon as possible as this announcement may close at any time after 5:00 PM (Pacific Time) on Thursday January 22, 2026
• Compensation Range: $120,692 - $146,718 Annually
• Recruitment ID: RTF0162943-01117488 / PBT-1942-162944

San Francisco International Airport (SFO) is a world-class, award-winning airport that served more than 54 million guests in Fiscal Year 2025. SFO offers non-stop flights to 60+ international cities on over 40 international carriers. The Bay Area’s largest airport also connects non-stop with 80+ U.S. cities on 10 domestic airlines.

As an enterprise department of the City & County of San Francisco, SFO has a workforce of approximately 1,900 City employees. In Fiscal Year 2021, SFO generated more than 28,000 direct jobs and $6.1B in business activity.

SFO is more than an airport— we are a dynamic organization where employees collaborate with a wide range of stakeholders to support global travel, economic development, and public service. We are recognized as a leader in safety, environmental sustainability, and forward-thinking infrastructure, and continue to be at the forefront of transforming the travel experience.

Our Vision, Mission, and Core Values shape our culture and operations as we continue to build a supportive, purpose-driven workplace where all employees can thrive. Our mission is to deliver an airport experience where people and our planet come first.

Learn more about careers at SFO at flysfo.com, and follow us on Facebook, Instagram, YouTube, LinkedIn, Bluesky and Threads.

Under general direction, the Assistant Materials Coordinator ensures the efficient and reliable management of materials and supplies critical to SFO operations. It supervises and coordinates the materials management activities related to planning, ordering, receiving, storage and distribution of a wide variety of essential materials while maintaining accurate, integrated systems for tracking and controlling inventory. The role develops and enforces materials management policies, provides expert guidance to departments, and supports operational continuity by coordinating resources and resolving inventory-related issues.

What You’ll Do:

1. Provides materials equipment, and supplies to the Facilities Division by directing receiving, warehousing, and distribution services; plans, assigns, supervises and reviews the work of subordinate staff engaged in the maintenance of inventory management records; prepares periodic and special reports of unit activities, materials on hand, and material usage; plans, organizes and directs activities of subordinate staff to ensure appropriate planning, auditing, timely delivery and control of materials.  
2. Confers with section or division managers and supervisors regarding material support operations, short or long range plans affecting supplies and usage and adjusts or recommends necessary inventory, storage or reorder changes
3. Evaluates inventory levels and reorder points by compiling and analyzing utilization statistics; advises management of significant transactions and trends; recommends changes in established targets when indicated; plans and directs annual and special inventories and equipment; and maintains a computerized inventory management information system; provides daily support to inventory, tool room, spare parts, and other materials management functions
4. Participates in the development and implementation of departmental policies and procedures in conformance with departmental and City and County purchasing and storeroom policies; develops and implements security policy; regularly reviews existing procedures, and recommends revisions as necessary
5. Selects and evaluates subordinate personnel; approves timesheet records; monitors and appraises work of subordinate staff and encourages productivity through coaching and counseling; documents and makes recommendations on employee performance and discipline; identifies training needs and determines appropriate training programs. 
6. Coordinates arrival of inbound freight; oversees all materials movement from receipt to final storage location or delivery to customer; implements improvements to gain efficiency in materials movement and storage. 
7. Safeguards warehouse operations and contents by establishing and monitoring security procedures and protocols; restricts access to inventory storage areas to authorized employees based on their assigned roles and responsibilities; establishes and enforces controls to decrease the risk of loss or theft; advises employees on the care, handling and preservation of items received, stored, shipped and stocked. 
8. Achieves financial objectives by preparing an annual budget; scheduling expenditures; analyzing variances and initiating corrective actions. 
9. Maintains physical condition of warehouse by planning and implementing new design layouts; inspecting equipment; issuing work orders for repair and requisitions for replacement. 
10. Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks. 
11. Performs and documents physical counts of all inventory, evaluates results, and reconciles the physical count with automated record systems; maintains an integrated computerized inventory control system through subordinates by training and supervision
12. Identifies and separates obsolete inventory from usable inventory; assesses and disposes of obsolete inventory at least annually and ensures adjustments are recorded in the inventory system in a timely manner.
13. Perform other functions outlined in the 1942 Assistant Materials Coordinator job classification

1. Education: Possession of a baccalaureate degree from an accredited college or university with major college coursework in public administration, economics, industrial engineering or related field AND
2. Experience: Three (3) years of verifiable experience in the operation, maintenance and management of a complex computerized inventory management system for stores of materials, supplies and equipment. The system must have included repetitive stock replenishment cycles. Two (2) years of this experience must have been at a supervisory level.

Education Substitution: Additional qualifying work experience as described above may substitute for the required education on a year-for-year basis, up to four (4) years.

One-year full-time employment is equivalent to 2,000 hours (2,000 hours of qualifying work experience is based on a 40-hour work week). Any overtime hours that you work above 40 hours per week are not included in the calculation to determine full-time employment.

Note: Applicants must meet the minimum qualification requirement by the final filing date unless otherwise noted.

Desirable Qualifications: 

The stated desirable qualifications may be considered at the end of the selection process when candidates are referred for hiring.

• Proven work experience running a warehouse and materials distribution operation for a large organization 
• Expertise in warehouse management procedures and best practices 
• Proven ability to implement process improvement initiatives 
• Strong knowledge of warehousing Key Performance Indicators (KPIs) 
• Experience using Computerized Maintenance Management System (CMMS) such as Infor, Mainsaver or Maximo 
• Strong familiarity with supplies and materials utilized by skilled trades in the maintenance of buildings and infrastructure
• Strong decision making and problem solving skills
• Excellent written and verbal communication skills

Verification of Education and Experience:

Every application is reviewed to ensure that you meet the minimum qualifications as listed in the job ad. Review SF Careers Employment Applications for considerations taken when reviewing applications. 

Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process. If education verification is required, information on how to verify education requirements, including verifying foreign education credits or degree equivalency, can be found at https://careers.sf.gov/knowledge/experience-education/

Note: Falsifying one’s education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco. 

All work experience, education, training and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline. Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications. 

Resumes will not be accepted in lieu of a completed City and County of San Francisco application. 

Applications completed improperly may be cause for ineligibility, disqualification or may lead to lower scores.

Selection Procedures: 

After application submission, candidates deemed qualified must complete all subsequent steps to advance in this selection process, which includes the following:

Supplemental Questionnaire Evaluation (Weight: 100%)

Candidates who meet the minimum qualifications will be sent a Supplemental Questionnaire (Behavioral Consistency Questionnaire). The Supplemental Questionnaire is designed to measure the knowledge, skills and abilities required for this position.  All candidates’ responses to the Supplemental Questionnaire are subject to verification. All relevant experience, education and/or training must be included in the responses in order to be reviewed in the rating process.

A passing score on the Supplemental Questionnaire must be achieved in order to be placed/ranked on the eligible list. Candidates will be placed on the eligible list in rank order according to their final score.

Note: Applicants who meet the minimum qualifications are not guaranteed advancement through all of the steps in the selection procedure.

Transportation Security Administration (TSA) Security Clearance:

Candidates for employment with the San Francisco Airport Commission are required to undergo a criminal history record check, including FBI fingerprints, and Security Threat Assessment in order to determine eligibility for security clearance and may be required to undergo drug/alcohol screening.  Per Civil Service Commission Rule Section 110.9.1, every applicant for an examination must possess and maintain the qualifications required by law and by the examination announcement for the examination.  Failure to obtain and maintain security clearance may be basis for termination from employment with the Airport Commission.

Eligible List/Score Report:
A confidential eligible list of applicant names that have passed the civil service examination process will be created and used for certification purposes only. An examination score report will be established, so applicants can view the ranks, final scores and number of eligible candidates. Applicant information, including names of applicants on the eligible list, shall not be made public unless required by law. However, an eligible list shall be made available for public inspection, upon request, once the eligible list is exhausted or expired and referrals resolved. The eligible list/score report resulting from this civil service examination process is subject to change after adoption (e.g., as a result of appeals), as directed by the Human Resources Director or the Civil Service Commission.

The duration of the eligible list resulting from this examination process will be six (6) months and may be extended with the approval of the Human Resources Director.

To find Departments which use this classification, please see the city’s Position Counts by Job Codes and Departments.

Certification: The certification rule for the eligible list resulting from this examination will be Rule of the List.  The hiring department may administer additional position-specific selection procedures prior to making final hiring decisions.

Terms of Announcement and Appeal Rights:

Applicants must be guided solely by the provisions of this announcement, including requirements, time periods and other particulars, except when superseded by federal, state or local laws, rules or regulations. Clerical errors may be corrected by the posting the correction on the Department of Human Resources website at https://careers.sf.gov/.

The terms of this announcement may be appealed under Civil Service Rule 111A.35.1. The standard for the review of such appeals is ‘abuse of discretion’ or ‘no rational basis’ for establishing the position description, the minimum qualifications and/or the certification rule. Appeals must include a written statement of the item(s) being contested and the specific reason(s) why the cited item(s) constitute(s) abuse of discretion by the Human Resources Director. Appeals must be submitted directly to the Executive Officer of the Civil Service Commission within five business days of the announcement issuance date.

Additional Information Regarding Employment with the City and County of San Francisco:

• Information About the Hiring Process
• Conviction History
• Employee Benefits Overview  
• Equal Employment Opportunity
• Disaster Service Worker
• ADA Accommodation
• Veterans Preference
• Seniority Credit in Promotional Exams
• Right to Work
• Copies of Application Documents
• Diversity Statement

Where to Apply

All job applications for the City and County of San Francisco must be submitted through our online portal. Please visit https://careers.sf.gov/ to begin your application process.

Computers are available for the public (9:00 a.m. to 4:00 p.m. Monday through Friday) to file online applications in the lobby of the Dept. of Human Resources at 1 South Van Ness Avenue, 4th Floor and at the City Career Center at City Hall, 1 Dr. Carlton B. Goodlett Place, Room 110.

Ensure your application information is accurate, as changes may not be possible after submission. Your first and last name must match your legal ID for verification, and preferred names can be included in parentheses. Use your personal email address, not a shared or work email, to avoid unfixable issues.

Applicants will receive a confirmation email from [email protected] that their online application has been received in response to every announcement for which they file. Applicants should retain this confirmation email for their records. Failure to receive this email means that the online application was not submitted or received.

If you have any questions regarding this recruitment or the application process, please contact Caryn Hom at [email protected].

Recruitment ID: RTF0162943-01117488

The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.