Office Coordinator Clerical - job 1 of 2

                    

At Cleveland Clinic Health System, we believe in a better future for healthcare. And each of us is responsible for honoring our commitment to excellence, pushing the boundaries and transforming the patient experience, every day.

                        

We all have the power to help, heal and change lives — beginning with our own. That’s the power of the Cleveland Clinic Health System team, and The Power of Every One.

                                    

Job Title

Office Coordinator Clerical

                        

Location

Stuart

                    

Facility

Stuart Family Health Center

                     

Department

Stuart FHC Facility-Cleveland Clinic Martin Health

                      

Job Code

000668

                     

Shift

Days

                       

Schedule

8:00am-5:00pm

                       

Job Summary

                         

Job Details

Join the Cleveland Clinic team at Stuart Family Health Center, where you will work alongside passionate caregivers and provide patient-first healthcare. Cleveland Clinic is recognized as one of the top hospitals in the nation. At Cleveland Clinic, you will work alongside passionate and dedicated caregivers, receive endless support and appreciation, and build a rewarding career with one of the most respected healthcare organizations in the world. 

At Cleveland Clinic, everyone is a caregiver, whether they serve on our healthcare staff or in one of our numerous supportive departments. As Office Coordinator Clerical, caregiving starts in the office, where you assist with scheduling, maintaining physicians’ calendars, triaging calls and obtaining physician referrals to enhance customer service and support. In this position, you will be supporting multiple specialties including neurology, physical medicine and rehab, neurosurgery, urology, ENT, audiology, OBGYN, general surgery, vascular surgery, colorectal surgery, bariatrics and the MFM department for high-risk ultrasounds. This role is essential to the overall functioning of both your department and Cleveland Clinic, making you an invaluable and greatly appreciated member of our family.

A caregiver in this role works a rotating schedule from 7:00 a.m. – 6:00 p.m. and 9:00 a.m. – 5:00 p.m.

A caregiver who excels in this role will:

• Answer the phone, triage calls, schedule appointments, schedule diagnostic testing and/or surgical procedures, obtain referral/authorizations, maintain physician calendar and perform other administrative duties.  

• Support clinic operations by direct involvement with the physician(s) and nurse(s).  

• Facilitate the access of patients to CCF through direct patient appointment scheduling or serving as a liaison between patient and/or other medical departments.  

• Take and relay phone messages for the respective area in a clear and concise manner.   

• Assist with calendar, meeting and travel arrangements as requested and ensure proper forms are completed.  

• Ensure all patients are rescheduled relating to physician out days in a timely manner.  

• Utilize the correct pathway to retrieve lab and radiology reports (via Net Access) and dictated reports (via Total eMed) as needed.  

• Verify and update patient demographics and insurance information.  

• Identify whether patients need a referral and/or authorization and obtain referral and/or authorization when necessary.  

• Obtain proper information such as PCP, referring physician and CPT/DX codes before entering request into referral module.  

• Input reasons for all visits on all appointments.   

• Maintain complete and up-to-date documentation and files, including product and service quotes.  

• Fax, scan orders or release forms.

Minimum qualifications for the ideal future caregiver include:   

• High School Diploma or GED

• Two years of clerical, customer service or other relevant experience  

• Knowledge of medical terminology gained through experience or formal course work 

• Basic math skills, such as addition, subtraction, multiplication, division and percentages 

• Strong computer skills and working knowledge of Microsoft applications  

• Typing competency with the ability to format, spell, punctuate, edit and proofread  

Preferred qualifications for the ideal future caregiver include: 

• Medical office or insurance experience 

Our caregivers continue to create the best outcomes for our patients across each of our facilities. Click the link and see how we’re dedicated to providing what matters most to you: https://jobs.clevelandclinic.org/benefits-2/

Physical Requirements:

• Ability to perform work in a stationary position for extended periods

• Ability to operate a computer and other office equipment

• Ability to travel throughout the hospital system

• Ability to communicate and exchange accurate information

• In some locations, ability to move up to 10 pounds

Personal Protective Equipment:

• Follows Standard Precautions using personal protective equipment as required for procedures.

                       

The policy of Cleveland Clinic Health System and its system hospitals (Cleveland Clinic Health System) is to provide equal opportunity to all of our caregivers and applicants for employment in our tobacco free and drug free environment. All offers of employment are followed by testing for controlled substance and nicotine. All offers of employment are follwed by testing for controlled substances and nicotine. All new caregivers must clear a nicotine test within their 90-day new hire period. Candidates for employment who are impacted by Cleveland Clinic Health System's Smoking Policy will be permitted to reapply for open positions after one year.

Cleveland Clinic Health System administers an influenza prevention program. You will be required to comply with this program, which will include obtaining an influenza vaccination on an annual basis or obtaining an approved exemption.

Decisions concerning employment, transfers and promotions are made upon the basis of the best qualified candidate without regard to color, race, religion, national origin, age, sex, sexual orientation, marital status, ancestry, status as a disabled or Vietnam era veteran or any other characteristic protected by law. Information provided on this application may be shared with any Cleveland Clinic Health System facility. 

Please review the Equal Employment Opportunity poster. 

                  

Cleveland Clinic Health System is pleased to be an equal employment employer: Women / Minorities / Veterans / Individuals with Disabilities