Program Analyst II

Overview

AVIAN is seeking a Program Analyst to support the Office of Naval Research in Arlington, VA. At AVIAN (pronounced *a-v-yin*) we believe in the extraordinary potential of every individual. As an employee owner at AVIAN, you will find that we have cultivated an employee-first mentality. By prioritizing talent over experience, we ensure that every hire we make is as unique as the position that they will be filling.

Here on our team, we embrace new challenges and focus on continuous learning which fosters growth mindsets in all our employee owners; whether you are joining the workforce for the very first time or if you’re a seasoned professionals who has their eyes set on retirement.

Our commitment to providing our customers and employees with an unmatched experience sets us apart. We believe that every team member has a stake in the success of AVIAN, and we strive to ensure that each member of our team knows that their contributions matter. You can be sure as an employee owner you will celebrate both your individual and our collective triumphs.

Taking care of each other is a cornerstone of the AVIAN philosophy. Being part of the AVIAN team means being part of a team that takes pride in being expansive in our community because our impact doesn’t stop in the workplace. We actively engage in community initiatives, empowering our employees to make a meaningful difference.

We believe that employee investment shouldn’t be a one-way street, so we offer benefits that normalize balancing mental wellness and family time with work responsibilities. From Flexible Time Off to Wellness Reimbursements we want all our team members to achieve the highest levels of life/work balance.

AVIAN - where creative, talented minds flourish, and where proactive, productive, proficient professionals feel valued.

Responsibilities

• Provide mid-level financial, program, and administrative support to ONR Code 33 in Arlington, Virginia.
• Assist program officers and other government personnel with internal work processes and procedures that involve the following systems/software to manage project activities and resources to mitigate risk throughout the project lifecycle, track project execution for planned and actual progress related to schedule, cost and technical performance and monitor project action items and progress: Navy Marine Corps Intranet (NMCI), Computer Optimized Batch Reconciliation Application (COBRA), Program Budget Information System (PBIS), Navy Enterprise Resource Planning (NERP), Procurement for the Public Sector (PPS), Wide Area Workflow (WAWF), Contract Administration System (CAMIS), Standard Accounting and Reporting System (STARS), and Advana/Jupiter.
• Prepare and research funding documents within NERP and PPS; track commitments, obligations and expenditures of funding; and assist in resolving issues related to NERP Work Breakdown Structure (WBS) funding that are not meeting financial benchmarks related to commitments, obligations, and/or expenditures across multiple contractors/performers.
• Prepare and provide monthly updates to financial trackers for program officers. This includes updating prior year expenditure data, updating current year funded amounts and expenditure data and developing planning data for the following year. This includes reviewing all planned efforts for a given year, including Naval International Cooperative Opportunities (NICOPs).
• Monitor and assist in the management of project activities and resources to mitigate risk throughout the project life cycle. Track project execution and inform program officers of any variance between planned and actual progress of S&T performers related to schedule, cost and technical performance by utilizing a variety of project management and business analysis tools, techniques and practices. Monitor project action items and interpret the results and progress provided through a variety of information sources (e.g., technical and financial status reports).
• Prepare Determination and Finding documents and other support agreements required for Military Interdepartmental Purchase Request (MIPR) and Interdepartmental Purchase Request (IPR) submissions.
• Assist program officers and other government personnel in general program management support on matters and issues consistent with ONR sponsored projects, including logistical and scheduling support. Specific efforts may include coordination with principal investigators (PIs) from industry, universities and labs to perform program updates, as required.
• Assist program officers and other government personnel in responding to data calls from outside agencies requesting information related to ONR sponsored projects, in terms of fact finding information from different data bases, i.e. Standard Account and Reporting System (STARS) and Program Budget and Information System (PBIS).
• Maintain Code 33 Sea Warfare and Weapons Department information, i.e. slides, program updates and briefings, on ONR’s SharePoint Site and public website that has been approved in accordance with ONR policy and procedures for public release.
• Assist in answering financial related queries from senior DoD, Navy, or congressional members.
• Conduct qualitative and quantitative analyses of financial data, operations, and requirements to develop program improvements within the Department.
• Evaluate, develop and suggest improvements to analytical models, procedures and techniques of established internal administrative and management functions in an effort to provide feedback on how to increase productivity and effectiveness within the Department.
• Draft funding documents and Purchase Requests (PRs).
• Track the expenditures and performance of ONR-funded or managed efforts.
• Assist in developing presentations or reports for speaker presentations and Department of Navy higher echelon briefings. This may involve compiling data from multiple individuals in specific software formats, such as Microsoft PowerPoint or Word.
• Provide graphics and desktop publishing support utilizing the Microsoft Office Suite to generate briefings used to create and obtain funding for new programs, advise management/leadership, and coordinate with supporting and transition agencies/commands.
• Collect and maintain current technical, financial, and policy directives that apply to the Sea Warfare and Weapons Department.
• Attend meetings and compile summary information and lessons learned; assist program officer(s) with workshops by registering attendees, distributing workshop information and providing administrative support.
• Assist program officers and other government personnel with internal work processes and procedures that involve the following systems/software: Defense Travel System (DTS), Joint Travel Regulations (JTR), Joint Personnel Accountability System (JPAS), Wide Area Workflow (WAWF), Contract Administration System (CAMIS), Standard Accounting and Reporting System (STARS) and SharePoint.
• Collect and maintain current technical, financial, and policy directives that apply to the Sea Warfare and Weapons Department.
• Provide administrative support for NMCI seats/correspondence and routing sheets/training/management internal controls.
•  Attend and gather information for the Department during bi-weekly Human Resources Office (HRO) meetings and Corporate Administrative Advisory Group (CAAG) Meetings.
• Assist with Human Resource functions for the Department such as Check-In, Check-Out, and Change in Status; Training requests and forms; entering data into the Personnel Process Improvement (PPI) Suite System; monitoring timekeeping; preparing Bank Card Purchase requests; and coordinating assignment of office spaces and equipment.
• Research and provide information related to any regulations and policies pertaining to making travel arrangements including the Federal Joint Travel Regulations, foreign clearance guide, national and international visit requests, short and standard lead country clearances, Aircraft and Personnel Automated Clearance System (APACS), Joint Personnel Adjudication System (JPAS), standard and short lead VISAs, as well as, fee and no-fee standard and short lead passports.
• Assist program officers with DTS, entering travel requests into DTS, working with Scheduled Air Transportation Office (SATO) travel system and reviewing travel order authorizations and vouchers.
• Assist with foreign travel requirements verification, invitational travel orders and vouchers, passport requests, VISA requests, visit requests, official diplomatic and country clearances, letters of expediting, country and diplomatic clearances, and other associated travel documentation and tasks.
• Provide scheduling support and maintain calendars for program officers, Division Directors, Department Head and other supported government personnel.
• Organize and coordinate meetings, to include booking conference rooms and working with the ONR Corporate Strategic Communications (CSC), as necessary, for coordinating off-site events and preparing agendas and supporting materials.
• Provide administrative support for standard office operation and support functions, including coordinating transportation, performing document maintenance, filing, printing and scanning.
• Prepare submissions for tri-monthly conference attendance approval.
• Prepare all forms required to ensure the office continues to operate, including, DD 249 forms requesting building access, responding to carrier card requests, preparing and submitting new user requests, new hire packages and onboarding submissions, preparing and tracking MOAs for detailee assignments, preparing System Authorization Access Request Navy (SAAR-N) forms for NIPR and SIPR access, preparing Contractor Verification System (CVS) Registration Request forms for individuals to obtain Common Access Cards (CAC) and preparing hardware/software requests.
• Other duties as assigned.

Qualifications

• A high school diploma with at least seven (7) years of experience providing administrative, business, and financial support OR a bachelor’s degree from an accredited college or university and three (3) years of experience providing administrative, business, and financial support.
• Experience with government planning, forecasting, program budgeting, funding, execution monitoring and reporting against commitment, obligation, and expenditure benchmarks.
• Experience developing and executing complex programmatic tasks.
• Demonstrated ability to interface with Government and S&T contractor/grantee personnel in order to meet program manager needs
• Experience working with the systems or similar systems listed in the Responsibilities section above.
• Experience with Defense Travel System (DTS) preferred.
• Must be able to obtain and maintain a Department of Defense security clearance.
• Due to the sensitivity of customer-related requirements, U.S. Citizenship is required.
• Salary range: $62,000 - $73,000 (The offered rate will be based on the selected candidate’s knowledge, skills, abilities, and/or experience and in consideration of internal parity.) 

At AVIAN, we offer a comprehensive benefits package designed to support your health, financial security, and overall well-being. Our health and wellness benefits include medical, dental, and vision coverage, along with telemedicine services and a TRICARE supplement for veterans. Financially, we provide flexible spending accounts (FSA), a 401(k) plan with company contributions, and an employee stock ownership plan (ESOP). Additional perks like wellness reimbursements and referral bonuses are also available.

For insurance protection, we offer basic life insurance, accidental death and dismemberment (AD&D) coverage, disability benefits, and AFLAC supplemental insurance. In terms of life, work, and family, we provide flexible time off, paid sick leave, maternity and bonding leave, and military training leave. Tuition reimbursement and professional development opportunities are available to help you grow. We also offer pet insurance, identity protection, and life assistance programs. At AVIAN, we prioritize a balanced, supportive environment that allows you to thrive both personally and professionally.

AVIAN is a service-based organization. As an equal opportunity employer, our policy of business is to seek the most qualified candidate for each talent opportunity without regard to race, creed, color, sex, age, religious belief, marital status, national origin, ancestry, sexual preference, physical or mental handicap, lawful political affiliation or veteran’s status.