Accounts Payable Specialist

Avetta’s SaaS platform connects the world’s leading organizations with qualified suppliers, contractors, and vendors. We bring unmatched visibility to companies through cloud-based technology and human insights. As a result, we foster sustainable growth for businesses and their supply chains. Our SaaS subscription software is used by 85k+ active customers in over 100 countries.

SUMMARY:

We are seeking a dynamic and detail-oriented Accounts Payable Specialist to join our accounting team. The role is responsible for managing day-to-day accounts payable functions, supporting employee expense and travel processes, and contributing to various corporate projects. The position offers high visibility and the opportunity to work on diverse projects that have a significant impact on the organization. Join a collaborative and high performing accounting team with opportunities for growth. Preference is being given to Utah residents residing within a commutable distance to our Lehi Office located at 3300 Triumph Blvd Ste. 800, Lehi, UT 84043, a hybrid schedule would be required (three days in the office, two days working from home). 

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Code and review invoices from vendors in an automated accounts payable system, ensuring proper approvals are obtained.
• Maintain accurate and complete vendor documentation in an automated cloud environment, including proper tax documentation and issuing yearly 1099’s.
• Develop a strong understanding of departmental structures, project codes, classes and general ledger accounts to ensure accurate expense coding.
• Communicate with vendors and promptly follow up on issues, including overdue payments, upcoming deadlines, and statement reconciliations.  
• Participate in departmental projects, including but not limited to system implementation, process improvements, and testing.
• Prepare and coordinate payments to vendors on a weekly basis in accordance with company policies.
• Audit, process and approve expense reports daily ensuring they are in line with company policy.
• Provide training and ongoing support to employees (especially new employees) regarding AP processes and expense reporting systems, procedures, and policies.
• Responsible for accurate and timely processing of credit card transactions, including coding, approvals and payments.
• Assist employees with corporate card program inquiries and troubleshooting.
• Responsible for ensuring disbursements are recorded in the ERP system for various bank accounts.
• Support annual financial audit on questions related to vendor bills, vendor master, T&E, and vendor payments.
• Monitor Days Payable Outstanding (DPO), AP aging, and prepare ad hoc reports as requested.                                                                Complete assigned month-end tasks, including journal entries for accruals, reclasses, and intercompany transactions.
• Prepare monthly balance sheet reconciliations and review activity for accuracy.
• Provide general support to the accounting department for daily operations and special projects.
• Maintain consistent and reliable attendance.

IDEAL EXPERIENCE, EDUCATION & TRAINING:

• 4-6 years recent accounting experience required
• Bachelor's degree in Accounting, Finance, or related field preferred; equivalent experience considered
• Proficiency in Microsoft Excel, Word, and Outlook
• Experience with Zip, Netsuite, Concur preferred
• Strong written and verbal communication skills
• High attention to detail and organization skills
• Ability to manage multiple and competing priorities effectively

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