Accounts Payable Specialist

The mission of the Housing Authority of the City of Aurora (AHA) is to develop and promote quality housing while supporting and encouraging economic opportunities leading to self-sufficiency and independence. AHA accomplishes this mission by providing affordable or subsidized housing at 9 different properties, administering approximately 1200 vouchers (HCV, FUP and VASH) and offering 2 homeless programs with case management.   

AHA is a friendly, confident work environment in which the open exchange of ideas and information is encouraged. At AHA, we know that our reputation is built upon the acts of each employee.

AHA is an Equal Opportunity Employer.

We are seeking an organized, detail-oriented Accounts Payable Specialist to join AHA's Accounting Department. In this position, you will play a critical role in managing the accounts payable processes and be responsible for ensuring data accuracy. You will administer the full-cycle accounts payable process, from processing vendor invoices, reconciling accounts, and ensuring timely payments to vendors. 

Key Responsibilities:

1. Reviews and processes all vendor and contractor invoices and travel expense payments for payment for proper approvals and back-up documentation including correct cost coding and signatures, ensures timeliness and accuracy for all invoicing and check payments. Reconciles vendor statements and files as needed to maintain accuracy and completeness.        
2. Ensures that all accounts payable data is posted to the in-house computer system and is processed correctly for payment. Reviews all accounts payable output reports and has these reviewed by the Executive Director prior to printing the accounts payable checks.       
3. Responds to AHA Senior staff, Property Managers and other authorized staff on all accounts payable questions and performs account analysis to ensure accuracy of account information and balances.
4. Prepares and prints all accounts payable computerized checks for payment according to AHA guidelines.
5. Performs account analysis to ensure accuracy of vendor account information and balances.
6. Coordinates payment of draws for constructions when applicable, working with development staff to ensure timely payment of requests.
7. Monitors allocation tables for all expenses for use on the common drive and updates annually or more often as needed in software system.
8. At year end, assists in preparation of Federal 1099 forms for all vendors and Section 8 Landlords.
9. Sets up and maintains all vendor files and property files on a timely basis. Prepares copies and records as needed for annual audits.

• Minimum 1 year experience in Accounts Payable or Bookkeeping
• Solid knowledge of accounting and Generally Accepted Accounting Practices (GAAP), accounts payable systems
• Solid 10-key adding machine skills
• Solid computer and data entry skills
• Ability to work with attention to detail and maintain confidentiality while working with sensitive information
• Solid verbal and written communication skills with the ability to effectively communicate and interact with all levels of personnel and the general public
• Valid Colorado Driver License and proof of Insurance required due to necessary travel amongst various local properties.

Starting salary for this role will be between $26.44 - $28.85/hour, depending upon experience.

At AHA, we know that our reputation is built upon the acts of each employee. AHA offers a competitive compensation and an excellent benefits package that includes:

• Health, Dental, and Vision insurance
• Short and Long Term Disability
• PERA Retirement
• 401(k) Retirement Savings Plan
• Employee Assistance Program

Other Benefits:

• Flexible Spending Account
• Life Insurance
• Generous Paid Vacation & Holidays
• Paid Sick Leave
• Wellness program