Payroll Manager

Company Overview

We are a world-class team of professionals who deliver next generation technology and products in robotic and autonomous platforms, ground, soldier, and maritime systems in 50+ locations world-wide. Much of our work contributes to innovative research in the fields of sensor science, signal processing, data fusion, artificial intelligence (AI), machine learning (ML), and augmented reality (AR).

QinetiQ US’s dedicated experts in defense, aerospace, security, and related fields all work together to explore new ways of protecting the American Warfighter, Security Forces, and Allies. Being a part of QinetiQ US means being central to the safety and security of the world around us. Partnering with our customers, we help save lives; reduce risks to society; and maintain the global infrastructure on which we all depend.

Why Join QinetiQ US?

If you have the courage to take on a wide variety of complex challenges, then you will experience a unique working environment where innovative teams blend different perspectives, disciplines, and technologies to discover new ways of solving complex problems.  In our diverse and inclusive environment, you can be authentic, feel valued, be respected, and realize your full potential. QinetiQ US will support you with workplace flexibility, a commitment to the health and well-being of you and your family and provide opportunities to work with a purpose. We are committed to supporting your success in both your professional and personal lives.

Position Overview

QinetiQ US is seeking an experienced Payroll Manager to support our Finance team. 

Responsibilities

• Responsible for the preparation and processing of semi-monthly payroll for a quickly growing company; review and ensure accuracy of approved timesheets for both QinetiQ US employees and subcontractors; track and deduct all garnishments and other special payroll deductions.
• Able to meet payroll and month end deadlines.
• Responsible for the coordination efforts between payroll, human resources, and other departments to ensure proper flow and maintenance of employee data (including preparation/distribution of detailed reports, e.g., overtime, leave balances, head count, SCA HW, and retirement contribution reports)
• Handle the administration of the electronic timekeeping system (Deltek and TimeAde). Setup each employee, valid programs for each employee’s charges, and adherence to FLSA; monitor submissions of approved timesheets, ensure valid data transfers to/from payroll service
• Establish/maintain employee records; ensure that employee changes are entered correctly and made on a timely basis; review changes for proper authorization and adherence to APA policy including compliance with federal/state/local regulations.
• Update ADP with employee tax information, direct deposits, and other employee information.
• Research, maintain, and understand all State, local and federal withholding taxes, rules and regulations.
• GCS Employee Master File Setup – Ensure the integrity of the Employee Master File by entering and reviewing the information contained within the module against the Employee Setup Sheets.
• TimeAde subcontractor Master File setup – Ensure that all subcontractor employees are set up within Timeade and match the GCS database.
• Participate in the review of payroll with HR and management.
• Preparation of payroll entry, reconciliation of the pay register to the accounting system.
• Assist with audits, internal audits and various information requests from customers and other third parties.
• Provide Accounting analysis and complex reconciliations.
• Maintain employee and project Concur master file and upload into Concur on a frequent basis for employee travel and expenses.
• Create Concur Payroll file and upload into ADP for payment.
• Special Projects – Work on special projects as workloads allow, including incurred cost submissions, rate calculation projects, and others as identified.
• Other duties as may be assigned.

Required Qualifications

• 10-15 years in a Payroll Office performing all payroll functions; Three years additional payroll office experience in lieu of Associate's degree
• Experience managing a team.
• Highly skilled at Costpoint and ADP
• Working knowledge of integrations
• Excellent skills using MS Word, Excel, Access, and Internet Explorer
• Strong skills using and understanding the flow of transactions in an integrated and automated payroll accounting system
• Ability to maintain confidentiality and exercise extreme discretion
• Excellent problem solving/judgment skills, and high level of attention to detail and accuracy
• Strong organizational skills, and the ability to work under pressure
• Ability to handle and prioritize multiple tasks and meet all deadlines
• Excellent communication skills both verbal and written.

Company EEO Statement

Accessibility/Accommodation:

If because of a medical condition or disability you need a reasonable accommodation for any part of the employment process, please send an e-mail to [email protected] or call (540) 658-2720 Opt. 4 and let us know the nature of your request and contact information.

QinetiQ US is an Equal Opportunity employer. All Qualified Applicants will receive equal consideration for employment without regard to race, age, color, religion, creed, sex, sexual orientation, gender identity, national origin, disability, or protected Veteran status.