Administrative Operations Associate

Join our growing team at Vetcove, and help us transform how veterinarians buy the supplies they need to keep America's pets healthy. Vetcove's eCommerce and mobile platforms enable veterinary practices to compare and buy from all of their vendors in one place. Our community of more than 17,000 veterinary hospitals employs tens of thousands of veterinarians, and delivers care to many millions of animals every year across all 50 states. We’re a growing team on a mission to modernize the $50B+ animal health industry. Simply put, Vetcove helps veterinary organizations spend more time giving care, and less time shopping and comparing across vendors to supply their practices. Vetcove is a Y Combinator and venture-backed growth stage company with notable investors in Silicon Valley and NYC. We're looking for exceptionally talented and passionate people to join our growing team. 

We are seeking a detail-oriented and motivated Administrative Operations Associate to join our dynamic team. This role offers the opportunity to support the planning and execution of a wide range of internal and external events, including employee engagement activities, company-wide meetings, training sessions, conferences, and social events. You will work closely with cross-functional teams to ensure events are executed smoothly, efficiently, and align with organizational goals.

Key Responsibilities:

• Event Support: Assist in the coordination of internal and external events, including logistics, scheduling, and communication with attendees.

• Vendor Coordination: Liaise with internal stakeholders and external vendors to secure event spaces, catering, technology needs, and other event materials.

• Logistics Management: Help manage event timelines, prepare materials, and ensure all event components are ready in advance (e.g., signage, supplies, attendee lists).

• Budget Tracking: Assist in tracking event budgets, ensuring expenses are documented and fall within budgetary constraints.

• On-Site Event Support: Be present during events to provide on-the-ground support for setup, registration, attendee needs, and troubleshooting.

• Post-Event Reporting: Collect feedback from attendees, assist with data analysis, and contribute to post-event evaluations to help improve future events.

• Internal Communication: Collaborate with HR, Marketing, IT, and other teams to ensure internal events align with company culture and goals.

• Administrative Tasks: Maintain event records, assist with travel arrangements, and manage attendee RSVPs.

Skills & Qualifications:

• Education: Bachelor's degree

• Experience: 1+ years of experience in event planning, project management, or administrative tasks is a plus.

• Strong Communication Skills: Ability to effectively communicate with internal teams, vendors, and event participants.

• Attention to Detail: Must be highly organized and able to manage multiple tasks at once while maintaining a high standard of accuracy.

• Tech-Savvy: Comfortable using basic office software (Microsoft Office Suite, Google Workspace) and event management tools (e.g., Eventbrite, Zoom, etc.).

• Problem-Solving: Ability to think on your feet and address issues that arise during event planning or execution.

• Team Player: Willingness to collaborate and work in a fast-paced, team-oriented environment.

Why You’ll Love It Here:

• Gain hands-on experience in event coordination and operations.

• Work with a supportive, collaborative team of event professionals.

• Opportunity for career growth in event management and operations.

• Flexible work environment and company culture focused on employee engagement and

  development.

Benefits (Full Time Roles)

• 100% remote within the USA

• Medical, Dental, and Vision Insurance

• Automatic 401k contribution

• Employee referral program

• At home office set up

• Bi-annual company retreats

• Open vacation policy

• Equity

• Monthly team events

The typical base pay range for this role across the U.S. is: $55,000/year - $90,000/year + bonus + equity + benefits. There is a different range applicable to specific work locations. For Colorado, the salary range is: $60,000 - $80,000 + bonus + equity + benefits. This salary range is a good faith estimate of what Vetcove may pay for this position at the time of posting. Actual compensation may vary based on skills, qualifications, and experience. The range reflects the base hourly rate or annual compensation (as applicable), and does not include bonus, equity or other incentives.

In addition to base compensation, Vetcove offers a comprehensive benefits
package. Please refer to the “Benefits (Full Time Roles)” section above for more details.

To apply, please submit your application through Vetcove’s Careers Page. The application deadline is October 15th, 2025.

Please note we are unable to sponsor work visas at this time.

Attention all job seekers! We want to ensure that you’re well-informed about a serious matter affecting the job market. It has come to our attention that scammers are operating in the industry, impersonating employees and attempting to deceive savvy applicants like you. Here’s what you need to know:

1. Our job listings are exclusively available on official sites (our careers page, LinkedIn, BuiltIn, and Indeed). Be cautious of other sources claiming to represent us or any organization that you’re interested in. Stay on the lookout!

2. Authentic communications from our company will only come through verified email addresses and phone numbers. If you receive unexpected messages or calls, exercise caution and verify their authenticity. Don’t let scammers catch you off guard!

3. It's essential to independently verify the legitimacy of any job postings you come across. Visit our official careers page to confirm the validity of any openings. Stay proactive and protect yourself!

4. Remember that during the application process, we will never request sensitive personal or financial information from you. Be wary of anyone asking for such information. Keep your personal data secure!

5. If you suspect any fraudulent activity or encounter suspicious individuals, please report it immediately to our recruiting department. By working together, we can combat these scams and keep the job market safer for everyone.

We understand the importance of your job search and want to ensure your experience is positive and secure. Always exercise caution and stay scam-smart!

Vetcove is an equal opportunity employer and is committed to creating a diverse and inclusive workplace. We welcome applicants from all backgrounds, regardless of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or any other protected status. We are dedicated to providing a work environment free from discrimination, harassment, and retaliation. It is our policy to provide equal employment opportunity to all applicants in accordance with all applicable laws and regulations. If you require accommodations during the application or interview process, please let us know and we will make every effort to accommodate your needs.