Student Associate for McCombs Dean’s Office

Job Posting Title:

Student Associate for McCombs Dean’s Office

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Hiring Department:

Red McCombs School of Business

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

18

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FLSA Status:

Non-Exempt

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Earliest Start Date:

Aug 18, 2025

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Position Duration:

Expected to Continue Until Dec 31, 2025

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Location:

UT MAIN CAMPUS

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Job Details:

Job Posting Title:

Student Associate for McCombs Dean’s Office

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Hiring Department:

McCombs School of Business

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

Up to 18 hours

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Earliest Start Date:

08/18/2025

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Position Duration:

Expected to Continue Until 12/31/2025

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Location:

UT MAIN CAMPUS

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Job Details:

Purpose:

To provide administrative and operational support to the Faculty Affairs and Academic Affairs teams in the McCombs Dean’s Office. This role is essential in maintaining records, supporting internal processes, coordinating logistics, and assisting with academic programming and faculty lifecycle events.

We’re seeking a highly organized, detail-oriented student worker who can manage multiple priorities with minimal supervision. Strong computer skills, proactive communication, and the ability to work both independently and collaboratively are key to success in this position.

Responsibilities:

• Provide administrative support to the Faculty Affairs and Academic Affairs teams.

• Manage confidential faculty records, databases, and shared files.

• Prepare event materials, including agendas, nametags, signage, packets.

• Assist with data collection, data entry, spreadsheet management, and document formatting.

Required Qualifications:

• Must be a University of Texas at Austin student, enrolled for at least 6 credit hours.

• Must be authorized to work in the U.S.

• Ability to work independently, communicate clearly and professionally, and collaborate effectively with team members and other stakeholders.

Preferred Qualifications:

• Experience handling confidential or sensitive information with discretion

• Proficiency in Microsoft Office (Outlook, Excel, Word, PowerPoint) and willingness to learn new systems and skills

• Experience managing digital documents within SharePoint, UT Box, or other Microsoft applications

• Strong organizational and time-management skills

• Proactive, resourceful, and solution-oriented

• Quick learner and a team player

Hourly Rate:

• $15 + depending on qualifications

Working Conditions:

• Work performed in standard office conditions.

Schedule Work Shift:

• Up to 18 hours per week

• Position ends on December 2025

• Availability: Must be available during normal business hours (Monday-Friday, 9:00 a.m. – 5:00 p.m.)

• Location: Work to be performed in-person, on campus at the McCombs School of Business

Required Materials: Either multi-select the files to be attached at the first upload (under resume/cv) or continue to click the Upload button after each file is uploaded. Applicants will not be able to upload additional files after their application is submitted.

• Resume/CV

• Cover Letter

• 2 Reference Contacts

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Employment Eligibility:

Please make sure you meet all the required qualifications and you can perform all of the essential functions with or without a reasonable accommodation.

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Retirement Plan Eligibility:

Students in this position may choose to enroll in the UTSaver voluntary retirement programs.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.