Strategic Advancement Student Associate

Job Posting Title:

Strategic Advancement Student Associate

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Hiring Department:

VP for Business Strategies

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

19

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FLSA Status:

To Be Determined at Offer

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Earliest Start Date:

Ongoing

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Position Duration:

Expected to Continue

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Location:

AUSTIN, TX

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Job Details:

General Notes

The Strategic Advancement Student Associate supports the VP/COO Strategic Advancement team by contributing to process improvement initiatives. This role is ideal for students interested in organizational strategy, operations, and documentation practices. Responsibilities include collaborating with the Strategic Advancement team and other stakeholders to document standard operating procedures and assist in streamlining internal processes across the VP/COO portfolio.

Purpose

This position plays a key role in supporting the VP/COO Strategic Advancement team by contributing to process improvement initiatives by ensuring that standard operating procedures are clearly documented and aligned with institutional standards. This position supports the development of a robust data infrastructure that enhances transparency, promotes standardization, and strengthens decision-making across the nine units within the VP/COO Portfolio.

Responsibilities

• Collaborate with the Strategic Advancement team and other VP/COO units to observe and document standard operating procedures (SOPs) across departments
• Communicate with subject matter experts to ensure accurate and comprehensive process documentation
• Create clear, user-friendly documentation including process maps, step-by-step guides, and workflow diagrams
• Ensure all documentation aligns with institutional standards
• Organize and manage documentation repositories to ensure easy access and version control
• Participate in team meetings and contribute to discussions on process improvement and knowledge management strategies

Required Qualifications

• Work study eligibility
• Currently enrolled as an undergraduate student at the university. Major: Business Administration or related fields
• Minimum GPA: 2.5+
• Attention to detail and commitment to accuracy in documentation
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
• Willingness to learn and adapt to evolving project needs and feedback

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

• Experience with documenting business processes, workflows, or SOPs
• Familiarity with process mapping tools such as Visio
• Interest in organizational strategy, operations, and process improvement
• Strong written communication skills, with the ability to clearly document processes and procedures

Salary Range

$15.00/hour + depending on qualifications

Working Conditions

• Standard office work environment 

Work Shift

• Flexible hybrid schedule. Location: FAC 402  

Required Materials

• Resume/CV
• Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Please make sure you meet all the required qualifications and you can perform all of the essential functions with or without a reasonable accommodation.

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Retirement Plan Eligibility:

Students in this position may choose to enroll in the UTSaver voluntary retirement programs.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.