Graduate Assistant (Admissions Office with UT Social Work)

Job Posting Title:

Graduate Assistant (Admissions Office with UT Social Work)

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Hiring Department:

School of Social Work

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

20

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FLSA Status:

Non-Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue Until May 15, 2026

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

The mission of the admissions office at UT Social Work is to recruit the next generation of the social workers who are dedicated to creating social change and aim to  advancing social work practice while enhancing human well-being.

About UT Austin

The University of Texas at Austin, founded in 1883, ranks among the 40 best universities in the world with top national programs across 18 colleges and schools. The university is an enduring symbol of the spirit of Texas, driving economic and social progress while serving the city, state, nation and world as a leading center of knowledge and creativity. Our work is inspired by the bold spirit of Texas and our commitment to its people.

UT Social Work is ranked among the top 10 programs of social work education in the country, values high-level scholarship, innovative teaching and commitment to service. Our mission is to promote social and economic justice, alleviate critical social problems and enhance human well-being.

Learn more about UT Austin’s mission and values , leadership and strategic plan .

Student employee benefits:

As a student employee of the university, you may be eligible for certain kinds of benefits. The charts on this page outline some of the benefits that may be available to you, depending on your student job title. Additional eligibility requirements, such as those explained in the notes to the charts, may apply.

Purpose:

The School of Social Work Admissions Office seeks a detail-oriented and proactive Graduate Assistant to support admissions operations and data management. This position is ideal for graduate students in Higher Education Administration or Information Systems who are interested in gaining hands-on experience in graduate admissions, student services, and data systems.

Responsibilities

• Assist with the processing and tracking of Master of Science in Social Work (MSSW) applications using the admissions CRM and university systems.
• Support communication efforts with prospective students, applicants, and admitted students via email, phone, and virtual platforms.
• Maintain and update applicant records, ensuring accuracy and confidentiality.
• Generate reports and dashboards to support admissions decision-making and outreach strategies.
• Collaborate with staff to improve workflows and enhance the applicant experience.
• Participate in virtual and in-person recruitment events, including information sessions and webinars.
• Provide general administrative support to the director of admissions as needed.

A minimum 1-year commitment is requested.

Required Qualifications

• Enrolled graduate student at UT Austin
• Minimum 3.0 GPA
• Proficiency in Microsoft Office, especially Excel (e.g., formulas, pivot tables, data visualization).
• Strong organizational and time management skills.
• Excellent written and verbal communication abilities.
• Ability to handle confidential information with discretion.
• Capacity to work independently and as part of a team.
• Familiarity with CRM platforms or willingness to learn (e.g., Slate, MyStatus, EASI).
• Attention to detail.

Preferred Qualifications

• Enrolled as a first-year graduate student in a graduate program in Higher Education Administration, Information Systems, or a related field.
• Experience with data systems and reporting tools.
• Interest in graduate admissions, student services, or higher education operations.

Learning Outcomes

• Gain practical experience in graduate admissions and student services.
• Develop skills in data management, reporting, and CRM systems.
• Understand the admissions lifecycle and strategies for recruitment and enrollment.
• Enhance professional communication and administrative competencies.

Salary Range

            $21.49 hourly / 20 hours per week

* GA roles are not eligible for Tuition Reduction Benefit (TRB)

Working Conditions

• This position is located in Austin, TX
• May work around standard office conditions.
• Repetitive use of a keyboard at a workstation.
• Use of manual dexterity.
• Availability Monday - Friday between the hours of 8:00 AM and 5:00 PM

Required Materials

• Resume/CV
• 3 work references with their contact information; at least one reference should be from a faculty member
• Letter of interest

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Employment Eligibility:

Please confirm your eligibility for this position here: http://www.utexas.edu/hr/student/student_acad_employment.html

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Retirement Plan Eligibility:

Students in this position may choose to enroll in the UTSaver voluntary retirement programs.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.