Development Associate, Texas McCombs

Job Posting Title:

Development Associate, Texas McCombs

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Hiring Department:

Red McCombs School of Business

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Non-Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

Texas McCombs is a top business school at the center of one of the most innovative cities in the U.S. The McCombs community champions hands-on experiences alongside the ground-breaking research and thought leadership of world-class faculty. The collaborative spirit and enterprising drive of the Longhorn alumni network, one of the largest university networks in the world, is embedded in our culture, making us human-centered and future-focused in all our endeavors. We are shaping those who will shape tomorrow and solving challenging problems while remaining committed to creating a community that is dynamic, supportive, and challenging. What starts here really does change the world.

The Corporate and Foundation Relations team is comprised of a collaborative team of professionals working in an engaging and fast-paced environment to increase McCombs reputation, relationships and resources through its corporate and foundation giving programs. More about McCombs can be found at https://www.mccombs.utexas.edu/

Purpose

The key purpose of this role is to be an internal and external-facing corporate liaison, which is essential to the functionality, efficiency, daily performance, and fundraising of the team. The focus of the role is meeting corporate foundation and relations fundraising goals and relationship management of an external corporate and internal partner portfolio on behalf of McCombs.  This role supports administrative, operational, data maintenance and stewardship responsibilities for the corporate and foundation relations team. 

Responsibilities

ADMINISTRATIVE SUPPORT

• Schedule appointments and meetings, coordinate resources and provide appropriate references and necessary logistical details for the CFR team
• Prepare RTAs and reimbursements, including travel, entertainment, and other miscellaneous items.
• Arrange travel, including itineraries, car and hotel arrangements, and other necessary preparations.
• Compose and prepare correspondence, reports, meeting agendas, and notes, assist with contact reports, thank you letters, and follow up materials, as requested.
• Maintain copies of documents for office files both physical and electronic.
• Provide support that allows for efficient and effective use of the Director and overall team.
• Assist Senior Director, Director, and Assistant Director with follow-up activities for partners.

DATA MAINTANENCE

• Document corporate interaction and gifts in all tracking systems including VIP customer relationship software system and Smartsheet for sharing of information at the McCombs School and throughout UT
• Handle invoicing, acknowledgment correspondence and payment records for partners
• Update and correct donor records and perform related clerical or process functions, as needed.
• Provide assistance with gifts, donor records, donor events, and overall operations.
• Support the maintenance and operation of the gift processing and fundraising programs and services.
• Create reports that show fundraising progress and effectiveness of current and past campaigns

STEWARDSHIP

• Coordinate and oversee corporate recognition activities in partnership with the Corporate Relations & Stewardship Officer including logistics, videos, mailings, guest list name tags, RSVPs, follow up, and other activities, as needed.
• Assist with mailings, materials and administrative operations.
• Composes routine correspondence and assists with development of printed materials.
• Generate data for and design annual engagement reports in partnership with the Corporate Relations & Stewardship Officer for corporate partners in addition to gathering information for the reports across multiple sources
• Collaborate in the development of gift acknowledgment and procedures that maximize personalization and efficiency.

OTHER

• Compose collateral, talking points, and other items as needed for donor speaking events and other activities.
• Manage interns and intern projects
• Cross collaborate and train with department wide development associate team and support overall development team as needed.
• Assist with key special projects
• Liaison with internal constituents to gather information as needed.
• Research philanthropic interests and capacity of corporations, private foundations and organizations and maintain a schedule of potential opportunities, deadlines, and projected submissions.
• Supports hosting corporate and foundation visits on campus.
• Other tasks as assigned in support of Corporate and Foundation Relations or Development as required.
• Attend events as needed.

Required Qualifications

• High School Diploma or GED and at least 3 years experience at the Development Assistant or Administrative Assistant level; or a Bachelor's Degree with at least 1 year experience at the Development Assistant or Administrative Assistant level

• Outstanding time management skills and attention to detail are vital for success in this role. 
• Proactive and self-motivated self-starter with a strong drive for success and a high sense of urgency are critical.
• Excellent written and verbal communication skills
• Goal-oriented with strong problem-solving skills and high standards for excellence
• Ability to manage multiple internal and external relationships with the highest level of customer service to maintain strong relationships
• Highly efficient and reflective, always looking for ways to improve processes
• Ability to work and be flexible in a fast-paced, changing environment
• Strong organization skills to track fundraising events and expand funding opportunities

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

• Demonstrated database management skills, preferably with customer relationship management software.
• Experience creating, monitoring, and reporting on metrics for success of outreach efforts.
• Experience in working with complex information.
• Experience in higher education and/or industry.

Salary Range

• $50,000 + depending on qualifications

Working Conditions

• Works in an open office environment with repetitive use of a keyboard at a workstation
• May include occasional lifting/moving of boxes or furniture, typically weighing between 10-20 pounds. Accommodations to be provided if necessary.
• Some evening and weekend hours may be required during peak periods and special events
• This is an Austin, Texas-based position.
• Applicants must be legally authorized to work for any employer in the United States. This position is not eligible for sponsorship of work visas.

Required Materials

• Resume/CV

• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.