Associate Academic Advisor, Texas McCombs

Job Posting Title:

Associate Academic Advisor, Texas McCombs

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Hiring Department:

Red McCombs School of Business

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

To Be Determined at Offer

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Earliest Start Date:

Ongoing

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Position Duration:

Expected to Continue

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Location:

UT MAIN CAMPUS

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Job Details:

The Associate Academic Advisor will participate in the planning and delivery of academic advising services and programs that promote comprehensive educational opportunities for McCombs School of Business undergraduate students. The Associate Academic Advisor will serve as a member of a larger community of professional and student staff in the Texas McCombs BBA Program Office who enhance the educational experiences of students by providing additional opportunities for global education, student leadership, career planning, academic support, and outreach/recruitment.

Responsibilities

Caseload Management

• Advise students on undergraduate degrees, policies, procedures, and campus resources, including advising McCombs Success Scholars students, students on academic warning, and students in crisis.

• Assist students with adds, drops, withdrawals and appeals and document advising interactions within two working days

• Maintain 24 weekly hours for student meetings

• Maintain an active student database for assigned student caseload

• Communicate with students via email and respond to inquiries within 2 working days.

Advising-related Activities

• Respond to time-sensitive or emergency situations as the in-office Resource Advisor.

• Facilitate advising presentations in MAN 101 (required first semester 1 hour credit seminar)

• Support the planning and implementation of summer and August orientation

• Serve as the primary contact and liaison to a McCombs academic department/major

• Participate in university-wide and school-wide events (commencement, Gone to Business)

• Participate in professional development activities (Academic Counselors Association, NACADA, etc.)

Project Coordination Assistance

• Assist in processing Tuition Rebate Requests and Be On Time Applications

• Assist with planning and support for McCombs portions of Longhorn Orientation

• Manage advising tools (i.e. Microsoft Bookings, advising degree checksheets, etc.)

Other related functions as assigned.

Required Qualifications

• Bachelor's degree and at least four years of experience working with college students in an academic setting, or master's degree and at least two years of above experience.

• Experience providing academic advising and maintaining student records.

• Strong interpersonal skills.

• Strong written and oral communication skills.

• Excellent attention to detail.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

• Master's degree and two years of experience working with college students.

• Two years of experience providing academic advising to undergraduate students.

• Experience working with student populations at the University of Texas at Austin.

• Knowledge of UT Austin policies and procedures related to the functions of the position.

• Knowledge of UT Austin academic advisor resources such as Advisors Toolkit and IDA 2.0, and UT mainframe applications such as NRRECS.

Salary Range

• $49,500 annually

Working Conditions

• General office conditions with the majority of time spent in contact with students, faculty, and administrators during usual office hours.

• Repetitive use of a keyboard at a workstation.

• Some evening and weekend hours may be required during peak periods and special events.

• Applicants must be legally authorized to work for any employer in the United States. This position is not eligible for sponsorship of work visas.

• This is an Austin, TX-based position.

Required Materials

• Resume/CV

• 3 work references with their contact information; at least one reference should be from a supervisor

• Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.