Director, Contracts Administration (remote)

Overview

Job Summary

Reporting to the Assistant Vice Chancellor of Finance and Controller-FHC, the Director of Contracts Administration provides strategic and technical leadership in overseeing fiscal management and document control processes to ensure effective contract administration and compliance. The incumbent is responsible for developing and implementing policies and procedures to ensure effective contract management practices and streamlining contract processes to drive efficiency and mitigate risks. The Director of Contracts Administration will work closely with the University’s President Office Unified Procurement Strategy Team (UPST) to coordinate, track and execute all ForHealth Consulting contracts.

Responsibilities

Major Responsibilities

·       Act as the primary point of contact for leadership and staff on administrative contract matters.

·       Lead and manage the team responsible for contract administration and compliance at ForHealth Consulting.

·       Collaborate with cross-functional teams—including Finance, Tax, Business Unit Leaders, the UMass Chan Office of Management, Information Technology, Information Security, and UPST—to align contract terms with organizational strategy and risk management policies, and to manage, monitor, and enhance the organization’s contracting framework and audit readiness.

·       Coordinate with finance, legal, information technology, business unit leaders, and other key stakeholders to address contract issues, mitigate risk, and support organizational priorities.

·       Partner with the UMass Chan Office of Management, Information Security and the UPST to ensure contracts comply with fiscal, regulatory, security and internal policy requirements.

·       Direct, develop and maintain, in conjunction with legal and UPST, templates for procurement including RFQs, RFPs, and ongoing administration of professional services, software licenses, standard purchase agreements, amendments and change orders.

·       Develop and implement contract guidelines and procedures.

·       Work with UPST to leverage technology and tools to enhance contract life cycle management and reporting capabilities; drive continuous improvement in contract management processes and tools.

·       Provide guidance to staff and leadership relating to risk assessment and contract management and collaborate with legal to mitigate risk associated with contracts.

·       Maintain continual oversight of contracting processes to ensure quality, compliance, and accuracy in contract activities.

·       Maintain ongoing review of all contracts for services sold and purchased for consistency, contract compliance, and risk mitigation.

·       Propose, define, and implement changes in contract and procurement processes and enabling technology to streamline reporting and tracking activities so that all information is timely, relevant, accurate, and up to date.

·       Partner and contribute subject matter expertise in the development of requests for proposals, revenue and purchase contracts, interdepartmental service agreements and procurement documents.

·       Provide training and guidance to staff on contracting and procurement best practices.

·       Potential to negotiate directly with clients and vendors concerning contract terms including scope, objectives, and delivery dates for projects.

·       Promote a culture of high performance and continuous improvement that values learning and a commitment to quality.

·       Ability and/or commitment to working with leadership and staff from diverse backgrounds in an inclusive, welcoming environment.

·       Ability to effectively work and communicate with individuals from varied cultural backgrounds.

·       Performs other duties as assigned.

Qualifications

Required Qualifications

·       Bachelor’s degree in Business, Law, or a related field

·       More than 10 years related work experience required.

·       5 – 8 years supervisory / management experience required.

·       Must have the written and oral communication skills necessary to interact with all levels of FHC, UMass Chan and University personnel, outside contractors, and consultants.

·       Advanced skills with Microsoft applications which may include Outlook, Word, Excel, PowerPoint, Access, and other web-based applications.

·       May produce complex documents, perform analysis, and maintain databases.

·       Ability to manage multiple priorities in a deadline-driven environment.

Preferred Qualifications

·       Master’s degree or JD

·       Certification in contract management (e.g., CPCM, CCM) or legal credentials

·       Knowledge of Public Policy applicable to public sectors

·       Knowledge of Federal & state law, rules and regulations that impact both public section and private health care systems clients