Graduate Assistant for Vice President of Student Affairs - job 1 of 2

Job Description Summary

The Graduate Assistant for the Vice President of Student Affairs is a position in the Division of Student Affairs working directly with the Vice President’s Office responsible for a wide variety of tasks and duties that contribute to the Division of Student Affairs and the University. These responsibilities include being an efficient, effective, positive team player assisting with: the Made by Us Marketplace including hiring and supervision of student workers; coordinating selection of student artists/entrepreneurs; coordinating schedules, events, guest relations, etc. for this boutique learning hub; large scale event planning and execution; working with students in distress; recruitment and retention of students; coordination of assigned projects, and student organizations, and assisting with Benfica Residential Academy Marmion Hall chaperone duties, and programming; and Competitive Teams.

Job Description

Duties and Tasks:

• Work directly with the Office of the Vice President (VP) to contribute to, manage, and assist with a wide variety of tasks including event planning and operations; problem solving; working with students and families in distress; role modeling for and coordinating the activities of undergraduate student workers; marketing; technology use; and other duties as assigned.
• Work directly with the Office of the VP team to assist in creating, implementing, and coordinating a wide range of projects focused on student recruitment and retention (i.e. Made by Us Marketplace; Competitive Teams)
• Manage the day to day operations of the Made by Us Marketplace including recruiting, hiring, selecting, training, scheduling and supervising student workers, interns, and volunteers; coordinate process of marketing for and selecting student (and faculty/staff/families) artists and entrepreneurs; arranging display of materials including artist bios and payment options; cleaning and maintenance of space; special Marketplace events; arranging Marketplace presence at major university and community events.
• Assist in the coordination of Benfica Residential Academy Marmion Hall programming, chaperoning students to planned events and planning activities and events for the students.
• Work directly with the VP and the Spirit Committee in creating and carrying out programs that enhance school spirit; work with and co-supervise a Spirit Team of students who produce events, create excitement, and undertake events prior to and during games and matches to increase attendance and fan participation
• Build collaborative relationships with others of diverse backgrounds and abilities, work within a team structure, negotiate and manage conflict.
• Exercise sound reasoning and analytical thinking; use knowledge, facts, and data to solve problems and make decisions.
• Articulate thoughts and ideas clearly and effectively in written and oral forms. Express ideas professionally to others. Use effective communication in marketing, fundraising, and other tasks.
• Participate in University functions, events, committees, etc. as appropriate.
• Represent the institution at internal and external events, as appropriate.
• Assist in day-to-day office operations for the VP and the Division.
• Perform other duties as assigned by the Office of the Vice President.

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES:

Knowledge:

• Ability to learn, digest and apply knowledge of FERPA, Title IX, Clery Act, and Campus Save Act (including VAWA – Violence Against Women’s Act)

• Demonstrated ability to contribute to the development of creative and innovative programs and services

• Knowledge and appreciation for diverse populations of students
• Knowledge of Microsoft Office Suite and Canva.
• Demonstrated commitment to Catholic Benedictine values and the values of Saint Leo University

Skills:

• Commitment to student development and student success initiatives
• Possess strong organizational, creativity, and technology skills.
• Able to coach and motivate student employees.
• Ability to analyze complex situations and to make sound judgments and decisions
• Ability to perform with integrity and autonomy in every situation
• Skilled at engaging diverse others - individually and in groups, directly and through writing, social media, and use of technology

Abilities:

• High energy student that excels at conceptualizing and implementing, customer service, community building, communicating in various venues and modalities, effectively engaging students and staff
• Ability to effectively manage interpersonal communication in a team environment
• Ability to balance many tasks and responsibilities simultaneously and consistently meet or beat deadlines
• Ability to manage time and stress for self and others
• Ability to address conflict in a calm, deescalating, solutions focused manner
• Ability to creatively problem solve issues with students, families, and others and work diligently until there is a fair and compassionate resolution

EDUCATIONAL REQUIREMENTS / QUALIFICATIONS / CERTIFICATIONS:

Bachelor’s degree from regionally accredited institution.

Full time enrollment in a Saint Leo University graduate degree program

ENVIRONMENT:

The work environment characteristics described here are a representation of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. The term “qualified individual with a disability” means an individual with a disability who, with or without reasonable accommodation, can perform the essential functions of this position.

While performing the duties of this job, the employee is regularly required to communicate professionally in person, over the telephone, through email and other electronic means, move about the office, the University, and at various off campus sites including overnight travel, handle various type of media and equipment, and visually or otherwise identify, observe, and assess. The employee is occasionally required to lift up to 40 or more pounds.

NOTICE:
The intent of this job description is to provide a representation of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the total specific duties and responsibilities of any position. Employees may be directed to perform job-related tasks other than those specifically presented in this description. Saint Leo University is an Equal Opportunity Employer and embraces diversity as a critical step in ensuring employee, student, and graduate success.

Why Work at Saint Leo?

What it’s Like to Work Here: Ask our employees and the one word they’d use to describe working at Saint Leo University is “Community.” Our team members all share the Saint Leo core values, positive attitudes, and problem-solving abilities, enabling them to provide excellent student centered service. Our mission is educating and preparing students for life and leadership in a challenging world.  Thank you for your interest in joining the Saint Leo PRIDE!

We are committed to providing our employees with the support they need. At Saint Leo, we offer an array of medical, dental, and vision packages as well as several add-on perks to make your benefits package truly customizable to you and your family needs. Available benefits based on employment status (Full Time vs Part Time).

• FREE Tuition - Employee, Spouse, and Dependents*
• Tuition Exchange Opportunity - Dependent of Employees*
• Generous Paid Leave - Sick, Vacation, and Holidays
• Comprehensive Group Health Plan (Medical, Dental, and Vision)
• Group Medical Plan includes Teledoc, Surgery Plus, Wellness Incentive Program and more!
• 100% Employer-Funded Health Reimbursement Account
• 100% Employer-Paid Short Term Disability Insurance
• 100% Employer-Funded Employee Assistance Program (healthcare and dependent options)
• Employer-provided life insurance
• Discounted On-Campus Dining Meal Plans
• Nationwide Pet Insurance
• Flexible Spending Accounts
• 403b Retirement Plan
• Wellness Center

*Eligibility based on meeting required service period

2025 ICUBA Benefits Guide_St Leo