Sr. Manager, Facilities & Operations (Housing)

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CORE JOB SUMMARY
The Sr. Manager, Facilities & Operations - Central administers leadership for various projects, programs, and assigned departments. The incumbent oversees maintenance mechanics, contractors, and other service personnel to ensure the high-quality conditions of the assigned facilities and operations.

CORE JOB FUNCTIONS
1. Coordinates work orders, preventative maintenance, and renovation projects for assigned areas.
2. Provides estimates and budgets for project work, maintenance contracts, reimbursable work requests and facility events.
3. Ensures proper training of staff and prepares performance reports.
4. Orchestrates activities needed to prepare facilities in the event of a hurricane or other disaster and plays a major role in restoration projects.
5. Serves as single point of contact for all projects in progress and projects completed in assigned area.
6. Oversees that proper certifications are obtained for construction and repairs.
7. Escalates disputes to appropriate managing staff and contacts appropriate parties with status updates and resolutions of issues.
8. Makes sure that work orders are properly entered, serviced, and closed out.
9. May oversee and ensure continuous compliance with regulations, procedures, and documentation.
10. Inspects equipment regularly and detects and corrects any issues.
11. Establishes and continuously assesses the effectiveness of the internal controls within the unit and compliance with University policies and procedures. Ensures employees are trained on controls within the function and on University policy and procedures.

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

CORE QUALIFICATIONS
Education:
Bachelor’s degree in relevant field required

Experience:
Minimum 7 years of relevant experience required

Certification and Licensing:
Refer to department description for applicable certification requirements

Knowledge, Skills and Abilities:

• Operational Management: Optimizes day-to-day operations and processes for efficiency and effectiveness.
• Organizational Development: Ability to implement strategies to improve organizational effectiveness, engagement, and manage change.
• Financial Oversight: Knowledge of financial operations and management.
• Team Leadership: Ability to create and maintain a cohesive and productive team environment, build positive working relationships and work collaboratively with others.
• Technical Proficiency: Skilled in using office software, technology, and relevant computer applications.
• Communication: Strong verbal and written communication skills to convey ideas clearly and persuasively.

This is a core job profile description and is not reflective of all duties that may be assigned to a specific position in each individual department. The above statements are intended to describe the general nature and primary responsibilities of this core job profile. Specific duties and tasks may vary based upon departmental needs. Other duties may be assigned to the above consistent with the knowledge, skills, and abilities required for the job.

The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information.

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