Director, Proposal Management and Writing

Director, Proposal Management and Writing for a 125+ employee (and growing) remote education non-profit providing professional learning to K-12 educators nationally

Type of Vacancy: Salaried, full-time

Start date: September 2025

Location: Remote

Report to: Senior Director, Strategic Partnerships

Supervises: None

Compensation: The full salary range for this position is $106,000 - $160,335 annually. This range represents the full earning potential for the role, including opportunities for salary growth over time based on performance, tenure, and organizational budget. The anticipated hiring range for this position is $106,000 - $139,825. Teaching Lab will generally cap salaries for new employees at 105% of the midpoint of the full salary range ($139,825) to allow for continued growth in the role over time. There are two types of experience being considered for this role: Experience that is directly relevant to the role and Total Working Experience, in all fields. This includes: internships, part-time work, and consulting work. In collaboration with the hiring manager, the People and Culture team calculates experience based on the candidate’s most current resume. When calculating the offer, consideration is given to candidates who possess additional qualifications (i.e., desired qualifications).

Teaching Lab is an equal-opportunity employer committed to reflecting the diversity of the students we serve. We welcome candidates of all backgrounds to apply for this role.

WHO WE ARE

Teaching Lab is a nonprofit organization with a mission to fundamentally shift the paradigm of teacher professional learning. We envision a world where teachers and students thrive together in communities that enable life-long learning and meaningful lives.In partnership with teachers, we transform professional learning from the ground up to dramatically improve student outcomes. We also work with school, district, and state leaders to create the instructional systems necessary to support these changes.To learn more about Teaching Lab, explore our website at www.teachinglab.org.

SUMMARY OF POSITION

The Director of Proposal Management and Writing leads and manages Teaching Lab’s full proposal development lifecycle. This role sets and implements the strategy, vision, and standards for producing high-quality, competitive proposals that advance Teaching Lab’s mission and growth goals. The Director oversees the review and analysis of complex RFPs (Request for Proposals), designs proposal strategies, manages timelines and deliverables, coordinates cross-functional teams, and ensures final submissions are compelling, compliant, and aligned with organizational priorities. The Director also builds and refines systems, templates, and content libraries to support the consistent and efficient delivery of high-quality proposals.

• Primary responsibilities for the Director, Proposal Management and Writing include:

• Proposal Strategy and Leadership
• Lead the full lifecycle of proposal development for RFI (Request for Information), RFQ (Request for Quote), and RFP submissions, from initial qualification from the SD, Strategic Partnerships, to final submission.
• Review, analyze, and interpret RFPs to identify requirements, evaluation criteria, compliance risks, and win opportunities.
• Develop and implement proposal strategies, win themes, and key messaging aligned with Teaching Lab’s mission and competitive strengths.
• Serve as the primary point of contact for proposal clarification, ensuring gaps or ambiguities are addressed with prospective partners.
• Evaluate attachments, work samples, and evidence to ensure they demonstrate Teaching Lab’s capacity and directly address proposal requirements.

• Project Management and Cross-Functional Coordination
• Develop comprehensive proposal project plans and timelines to ensure on-time delivery of high-quality submissions.
• Lead proposal kick-off meetings for complex or high-stakes submissions as needed, and facilitate regular check-ins, review sessions, and governance sign-offs to ensure timely progress.
• Delegate tasks and guide internal contributors and subject matter experts through writing, editing, compliance, and approvals.
• Collaborate closely with the Senior Director of Strategic Partnerships and other senior leaders to align proposals with organizational priorities and relationship strategies.
• Coordinate collection and assembly of all required administrative and compliance forms (references, tax forms, certifications, etc.).

• Quality Assurance and Final Production
• Oversee editing, proofreading, and final packaging of all proposals to ensure clarity, consistency, and alignment with Teaching Lab’s voice, tone, and style.
• Ensure proposals are positioned from the partner’s perspective and tailored to diverse stakeholders such as schools, districts, state agencies, and peer organizations.
• Ensure all proposals meet the highest standards of accuracy, compliance, and competitiveness to achieve maximum evaluation scores.

• Infrastructure and Continuous Improvement
• Design, manage, and continuously update a robust content library and proposal templates in line with Teaching Lab’s branding and messaging.
• Develop and implement systems, tools, and best practices to strengthen proposal quality, efficiency, and team collaboration.
• Provide coaching, guidance, and quality control for proposal contributors to strengthen organizational proposal capacity.

• Perform other duties as assigned by the Strategic Growth & Marketing department leadership and/or Executive Team.

• The Director, Proposal Management and Writing is accountable for achieving goals set in collaboration with their manager, aligned with annual goals, and especially, Key Success Indicators (KSI). Below are examples of measured outcomes for Key Success Indicators (KSI). Additional information will be shared with candidates during the recruitment and selection process.

• As applicable, within the role, model the radical commitments for our values.

• Bachelor’s degree or higher in business administration, nonprofit management, education leadership, education policy, public administration, or a related field.
• Experience with K-12 education procurement processes, including compliance, evaluation criteria, and contracting requirements.
• At least five (5) years of experience leading RFIs, RFQs, and RFPs processes.
• Proven track record of leading successful responses to RFIs, RFQs, and RFPs, including analyzing solicitations, developing win strategies, and producing fully compliant, competitive submissions.
• Exceptional writing, editing, and communication skills, with the ability to craft clear, compelling narratives that align with the needs and priorities of diverse education stakeholders.
• Highly organized and detail-oriented, with advanced project management skills to balance multiple complex submissions, competing deadlines, and diverse content requirements.
• Strong collaboration and relationship-building skills to work effectively with senior leaders, subject matter experts, and external partners.
• Flexible, resourceful, and adaptable, with a positive, solutions-oriented approach.

• Advanced degree in business administration, nonprofit management, education leadership, education policy, public administration, or a related field.
• Experience with federal or state education funding, including understanding of funding mechanisms and compliance requirements.

• Ability to work a flexible schedule to support operational needs
• Ability to perform the essential project, duties, and responsibilities with or without accommodation
• All team members are expected to support program/project needs which could mean that you play multiple roles at Teaching Lab (i.e., project lead, support, subject matter expert, etc.).

• Teaching Lab seeks to fundamentally shift the paradigm of teacher professional learning by reaching more educators every year with the highest impact programming.

• Educators learn more than they would without us
• Students learn more than they would without us, in a way that cannot be predicted by race, gender, or family income
• Educators we serve say they love our approach, and they want to keep doing it to advance educational equity

• Collaboration & Responsive Service
• Resilient Solution-Finding
• Research & Learning With Humility
• Accountable Excellence
• Equity & Justice

• This position opened on July 22, 2025 and will remain open until filled. All applications received between July 22, 2025 and August 6, 2025 will be reviewed by the hiring team. Any applications received after August 6, 2025 will be reviewed as needed.

Application Terms & Conditions:

I understand that any falsification or omission of information from this Employment Application can disqualify me from employment (includes rescinding an offer of employment or if hired, employment termination). 

I understand that this Employment Application is not an offer of employment.  If employed, employment is at will, and either party can terminate the employment relationship at any time. 

I understand that if I am offered a conditional offer of employment, it would be contingent upon successful pre-work checks, which include references and verifications/checks for a social security number, education, employment, criminal records search (national and county), global watch list, and sex offender status.  Depending on a specific partnership/contract requirement, the criminal background check process could include fingerprinting.  At Teaching Lab’s discretion and with an individual’s signed consent, other checks could be completed based on the nature of the position.  Moreover, I understand that Teaching Lab participates in a background monitoring service that provides updates for criminal records and sex offender status.   

I understand that if I am offered and accept an offer of employment, I will be required to complete an Employment Eligibility Verification Form (I-9), and provide supporting documents within three days of my hire date.  Non-compliance will result in termination of employment.  Teaching Lab participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, Teaching Lab is required to give you written instructions and an opportunity to contact the Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before any action is taken against you, including terminating your employment.  Teaching Lab can only use E-Verify once you have accepted a job offer and completed the Form I-9.  EVerify and Right to Work posters.

I understand that if I am offered and accept an offer of employment, if I have a need for an accommodation related to a disabling (medical) condition that the request must be communicated to People & Culture for review and approval.  All requests will be considered as part of the Americans with Disabilities Interactive Process.  

I understand that if I am offered and accept an offer of employment, Teaching Lab has an expectation to be the primary employer for all employees.  Specifically, having another full-time employer in addition to full-time employment at Teaching Lab is not permitted, and no other employment or outside contracting relationship of any kind is permitted unless otherwise disclosed on the Outside Work Disclosure form and approved by the Chief Executive Officer (CEO).  Employees who are found in violation of this expectation will be subject to disciplinary action up to and including separation from employment.

I understand that if I am offered and accept an offer of employment, I must undergo a 90 day introductory period.  During this time, appropriateness for the role and performance are evaluated.  At the end of the 90 day introductory period, Teaching Lab and/or the employee can end the employment relationship at will.

Teaching Lab has a payroll direct deposit program.  I understand that if I am employed, I am not required to enroll in Teaching Lab’s payroll direct deposit program, and I would be paid via a paper check.

I understand that if I am employed, all work materials/resources that are provided by Teaching Lab are considered property of Teaching Lab, and are solely for the use of work for Teaching Lab.

I understand that if I am employed, I will be required to sign acknowledgment of receipt and abide by all policies and procedures, requirements, and expectations as outlined in the Employee Handbook.

In relation to the position that I am applying for, I voluntarily give Teaching Lab consent to make a thorough investigation of my background, and release from liability all parties in connection with the supply and use of such information. 

The submission of my application serves as acknowledgment and agreement to the above terms and conditions.